7 Workflow Automation Apps To Transform How You Work
7 workflow automation apps to transform how you work
No matter how much you enjoy your job, there will always be parts of it that feel tedious. Whether it's sorting through emails, manually updating spreadsheets, or taking meeting notes, it's often those repetitive tasks that drain your time and energy.
The good news? Workflow automation apps can take these monotonous tasks off your hands, freeing up your time to focus on work you actually enjoy.
With that in mind, here are seven workflow automation tools to transform the way you work.
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1. Zapier - best for connecting your favorite apps
Image source: Zapier
Zapier is a workflow automation tool that helps you link different apps together so they can talk to each other automatically. Want to save email attachments straight to Google Drive? Or send Slack notifications when a form is filled? Zapier makes it happen - no coding needed.
With Zapier, you no longer have to waste time on manual data entry, constantly switch between apps, or remember to complete routine tasks yourself. It automates everything from email follow-ups and task assignments to file organization and social media posting. So your workflows run smoothly in the background - while you focus on more important (and interesting) work.
Pricing
Zapier offers a free plan with basic automation (up to 100 tasks per month), or paid plans start at $19.99/month (billed annually).
2. Make - best for building advanced workflows
Make works like Zapier - but offers even more control. With Make, you can set up detailed, multi-step workflows with advanced logic. Its visual drag-and-drop interface makes it easy to connect apps and automate complex tasks, such as extracting data from emails, processing it in a spreadsheet, and triggering Slack notifications - all without coding.
With custom logic, filters, and scheduling options, Make is ideal for businesses that need more flexibility and control over their workflows.
Pricing
Make offers a free plan allowing up to 1,000 operations per month, while paid plans start at $9/month (billed annually).
3. Asana - best for automating team projects
Image source: Asana
Asana is a project management tool that makes it easy to keep your team and projects organized and on track by automating everything from task assignments and reminders to progress updates and approvals. That's a whole load of manual labor eliminated!
It's perfect for managing projects with multiple steps, ensuring nothing slips through the cracks - whether you're coordinating a product launch, planning a marketing campaign, or running an event.
Pricing
Asana offers a free plan for individuals or small teams, or paid plans start at $10.99/user per month (billed annually).
4. Notion - best for keeping information organized
Image source: Notion
Notion is an all-in-one workspace that serves as a central hub for organizing information, whether it's meeting notes, project plans, or company documentation. Its main purpose isn't workflow, but its extensive automation features let you connect Notion with other apps to keep everything up to date - without the hassle of manual updates.
For example, you can automatically create new database entries from form submissions, sync tasks with project management tools, or trigger reminders when deadlines approach. By keeping everything connected and up to date, Notion helps your workflow remain effortless and efficient.
Pricing
Notion offers a free plan with basic features and limited collaboration, and paid plans start at $8/user per month (billed annually).
5. IFTTT - best for automating everyday tasks
IFTTT - which stands for If This, Then That - is a simple yet powerful automation tool that helps streamline day-to-day tasks (both work-related and personal). It works by setting up "if this happens, then do that" rules - called Applets - to automate actions between different apps and devices.
Want to get Slack notifications for important emails? Auto-respond to missed calls? Or have your phone mute itself when a meeting starts? IFTTT makes it easy to connect apps and smart devices without any coding.
Pricing
IFTTT offers a free plan with limited Applets, or you can upgrade for as little as $2.50/month.
6. Microsoft Power Automate - best for Microsoft 365 users
Image source: Microsoft
If your work revolves around Outlook, Teams, and SharePoint, Power Automate can help by handling repetitive routine tasks within this ecosystem. That includes automatically saving email attachments to OneDrive, triggering approval notifications in Teams, syncing data between Excel and SharePoint, and sending automated reports to stakeholders.
This helps Microsoft-based teams work more efficiently and stay focused on high-impact tasks, while everything else runs smoothly behind the scenes.
Pricing
The standard version of Power Automate is included with Microsoft 365. For advanced features, paid plans start at $15/user per month.
7. Transcribe - best for automating transcription tasks
Transcribe is an AI-powered transcription tool that automates the process of converting audio and video into text, saving you hours of manual transcription. Whether you need meeting notes, interview transcripts, or captions for video content, Transcribe makes it easy to get accurate, time-stamped text with minimal effort.
There's even the option to auto-generate transcript summaries - helping you quickly extract insights without sifting through pages of text.
With Zapier integration, you can seamlessly connect Transcribe with other apps in your workflow. For example, you can automatically transcribe audio files received as Gmail attachments, upload completed transcripts to Google Drive, or trigger follow-up tasks in Asana or Trello - all without lifting a finger.
Pricing
Transcribe offers 30 minutes of free transcription time, then you can choose pay-as-you-go pricing based on audio length or a subscription starting at $8.33/month (billed annually).
Ready to automate your workflows?
Whether you want to streamline project management, eliminate repetitive tasks, or improve team collaboration, the right automation tools can save you time and boost efficiency.
If transcription is part of your workflow, Transcribe makes it easy to convert audio and video into text automatically - no manual effort required. And with Zapier integration, you can seamlessly connect Transcribe to your favorite apps, ensuring that transcripts are automatically stored, shared, or used to trigger follow-up tasks.
Check out our guides on how to automate transcription and how to automate transcription distribution to get started!