7 Ways to Use Transcription at Work

7 Ways to Use Transcription at Work

Transcription is an incredibly useful tool in the workplace. But do you know how to get the most out of your automated transcription service beyond simply converting speech to text? From meeting minutes and data analysis to strategic planning and content repurposing, transcription services offer a whole range of applications and use cases.

Here are seven innovative ways to use transcription at work:

1. Transcribe meetings for effortless meeting notes

One of the best uses of transcription at work is in meetings. Transcribing the audio from meetings and conference calls allows attendees to focus on the discussion without worrying about taking notes. A meeting transcript provides a written record that can be sent around and referred to later, and can form the basis of meeting minutes, ensuring that no details are missed and boosting accountability.

Check out these guides for information on how to transcribe meetings hosted on different platforms:

2. Transcribe job interviews for reference and comparison

For HR professionals and hiring managers, transcribing interviews ensures there's an accurate record of answers to refer back to. This frees up the interviewer from note-taking, meaning they can fully engage in the interview without distraction. Once a round of interviews has finished, interview transcripts can be referred back to as needed. This can help in comparing candidates, without having to spend time listening back to audio recordings.

3. Transcribe focus group interviews for easier analysis

Similarly for sales and marketing teams, transcribing customer interviews and focus group discussions makes it easier to analyze qualitative data once the session has ended. This can provide valuable insights into customer needs, preferences, and paint points, which can all feed into your marketing strategy.

Check out our guide on how to conduct a research interview for tips on how to prepare for, conduct, and transcribe a research interview.

4. Transcribe podcasts to increase their searchability

If your company runs a podcast, then transcription offers a whole host of benefits for both you and your audience. Transcribing podcasts makes the content searchable online, improving SEO and making it more accessible to a wider audience, including those who prefer or require written content. It also provides an opportunity for content repurposing - more on that later.

5. Create training materials for new and existing employees

Transcribing training sessions helps you to create valuable resources that can benefit both current and future employees. These written resources can be used for onboarding new hires, as a reference for existing employees, or even repurposed into webinars or online courses for external audiences - helping you get the most out of every training session. Making the materials available digitally and in written format also increases accessibility.

6. Repurpose content for maximum ROI

Repurposing content is a great way of getting maximum value out of everything you create. We've already mentioned that in relation to training material and podcasts, and transcripts from videos can be repurposed too. Video transcripts into blog posts, quotes for social media posts, podcast scripts, and training materials. Podcast transcripts could be turned into blog posts, social media posts, and educational materials too.

Find out more in our ultimate guide to content repurposing.

7. Make content more accessible across the board

Accessibility is an underlying theme across every transcription use case. Ultimately transcription services help make all forms of audio and video content more accessible to individuals who are deaf or hard of hearing, as well as other individuals who prefer or require written content.

Read our guide on how to make audio and video content more accessible for more information.

Ready to make the most of transcription at work?

Download the Transcribe app or launch our online editor to get started.

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