// Introducing Our Online Audio Recorder With Live Transcription
// Our online recorder is live! You can now record audio and get real-time transcription directly in your browser. Learn more about this new feature.

# New feature: Record and transcribe audio in real time - right in your browser

Our [real-time transcription](https://transcribe.com/pseudo/blog/id254) service - previously available only in our iOS app - can now be used online, directly in your browser. That means you can record audio, get an instant transcription, and refine the transcript, all from your computer - no app required.

No downloads. No switching between devices. Just a seamless, all-in-one workflow from voice to text.

## Why did we build a web-based recorder?

We made our recorder available in your browser to make things faster, easier, and more flexible for you.

-   **No downloads needed -** Just open your browser and hit record.
-   **Works on any device -** Use it on your desktop, laptop, or Chromebook - not just iOS.
-   **Fits into your workflow -** Record and transcribe in the same place you already work - no need to switch tools.

Whether you're a journalist recording an interview, a researcher capturing insights, a student taking lecture notes, or just someone who prefers talking over typing, the new web recorder and real-time transcription tool is designed to fit into your day. Just open your browser to get started!

## How it works

Using the web recorder is simple. Here's how to record and transcribe in real-time from your browser:

1\. **Head to our [online editor](https://transcribe.com/pseudo/app) and click the microphone button**

You'll find the button at the top of the page.

![](/uploads/p379_image4_25a61b71ba.png)

2\. **Choose your transcription language and hit "Start"**

We'll transcribe your recording in real time.

![](/uploads/p379_image3_833441c9b6.png)

3\. **Stop recording when you're done**

![](/uploads/p379_image2_39a108d186.png)

4\. **Save or refine your transcript**

You have the choice to save the raw transcription or to refine your transcription for improved accuracy.

![](/uploads/p379_image1_d539eced06.png)

**Note:** Our live recorder and transcription service is perfect for speed and convenience, but live transcriptions may be slightly less accurate than our standard transcription service. Simply click "Refine" to [improve the accuracy of your transcript](https://transcribe.com/pseudo/blog/id325) in a matter of minutes - at a 50% discount, using half the usual time credits.

5\. **Your transcript is ready!**

You can edit and reformat the transcript directly in the browser, and even use our AI features to summarize, extract key points, or translate the transcript into a language of your choice. Check out our guide on [how to edit transcripts](https://transcribe.com/pseudo/blog/id265) for more guidance.

![](/uploads/p379_image5_dcb7d7b680.png)

With our standard service you can export your transcribed text to TXT, or upgrade to our PRO subscription to export to PDF, DOCX, SRT and JPG.

PRO users can also save the audio file if they need to use it elsewhere - simply click the download button in the bottom right corner and select your preferred format.

## Ready to give it a go?

Our web recorder and real-time transcription service are live - and ready when you are. [Start recording in your browser](https://transcribe.com/pseudo/app) and see how effortlessly you can record, transcribe, and refine online.


Our online recorder is live! You can now record audio and get real-time transcription directly in your browser. Learn more about this new feature.

abtk379.png

Introducing Our Online Audio Recorder With Live Transcription

// 7 Best Marketing Automation Tools for Busy Marketing Teams
// Discover the best workflow automation tools for marketing teams and learn how to streamline processes, boost productivity, and save hours every week.

# 7 best marketing automation tools for busy marketing teams

Marketing is fast-paced - and often chaotic. From juggling campaign timelines to managing content approvals and publishing schedules, the day-to-day can feel like a constant race against the clock.

That's why more and more marketing teams are turning to [workflow automation tools](https://transcribe.com/pseudo/blog/id331) to streamline their processes and reclaim valuable time.

In fact, [43% of marketing professionals](https://uk.surveymonkey.com/mp/ai-marketing-statistics/) now automate repetitive tasks and processes using AI software, helping them stay on track, scale their efforts, and focus on more creative parts of the job.

In this article we'll share seven of the best marketing automation tools - covering everything from planning to publishing and everything in between.

**Jump to:**

-   [1\. Asana - for project and task automation](#toc-1)
-   [2\. Zapier - for connecting tools and automating repetitive tasks](#toc-2)
-   [3\. Transcribe - for automating transcription](#toc-3)
-   [4\. HubSpot - for CRM, lead nurturing, and campaign automation](#toc-4)
-   [5\. Mailchimp - for automated email marketing and audience segmentation](#toc-5)
-   [6\. Buffer - for social media scheduling and publishing](#toc-6)
-   [7\. Airtable - for building automated content calendars and asset libraries](#toc-7)

## 1\. Asana - for project and task automation // #toc-1

![](/uploads/p378_image6_62cfc77844.png)

[Asana](https://asana.com/) is a go-to project management tool for marketing teams. It makes it easy to keep your team and projects organized and on track by automating everything from task assignments and reminders to progress updates and approvals. That\'s a whole load of manual effort eliminated!

### Key features:

-   **Custom rules and automations -** Automatically assign tasks, set due dates, and move work between stages.
-   **Reusable templates -** Build repeatable workflows for campaigns, content calendars, and approvals.
-   **Built-in reminders and alerts -** Get notified when tasks are due or updates are needed.
-   **App integrations -** Link Asana with tools like Slack, Google Drive, and Gmail so updates, files, and messages are added to your workflow automatically.

## 2\. Zapier - for connecting tools and automating repetitive tasks // #toc-2

![](/uploads/p378_image1_cdd2bd38d3.png)

[Zapier](https://zapier.com/) helps marketing teams streamline their workflows by automating the way their tools work together. It connects thousands of apps so you can build simple or complex automations between them - saving you hours of manual work each week. The best bit? You don't need to write a single line of code!

### Key features

-   **App-to-app connections -** Link tools across your tech stack so information moves seamlessly between platforms.
-   **Custom triggers and actions -** Choose what kicks off an automation (like a new form submission) and what happens next (like creating a task or sending an alert).
-   **Pre-built templates -** Get started quickly with ready-made workflows for common marketing tasks.
-   **Multi-step Zaps -** Build complex workflows that involve multiple tools and actions - no coding needed.

## 3\. Transcribe - for automating transcription // #toc-3

![](/uploads/p378_image7_44705c61cc.png)

From customer interviews and webinars to podcasts and social media videos, marketing teams handle a lot of audio and video content. [Transcribe](https://transcribe.com/pseudo/) uses AI to automatically turn that content into clear, accurate transcripts. This makes it easier create subtitles and [repurpose content](https://transcribe.com/pseudo/blog/id134) - whether that's turning a webinar into a white paper, pulling quotes from an interview for social media, or writing a blog post from a podcast

### Key features

-   **Automatic transcription -** Convert audio and video files into accurate, timestamped text, without having to type it up yourself.
-   **AI-generated summaries -** Instantly surface key takeaways to support faster content creation.
-   **[Zapier integration](https://transcribe.com/pseudo/zapier-integration) -** Automate your workflow by triggering transcription when new files are uploaded to Google Drive, Dropbox, or other connected tools - or automatically send completed transcripts to shared workspaces like Notion, Google Drive, or Slack.

Learn [how to automate transcription](https://transcribe.com/pseudo/blog/id303) and [how to automate transcription distribution](https://transcribe.com/pseudo/blog/id302).

## 4\. HubSpot - for CRM, lead nurturing, and campaign automation // #toc-4

![](/uploads/p378_image5_b65c07d809.png)

[HubSpot](https://www.hubspot.com/) is an all-in-one CRM and marketing automation platform that helps teams deliver personalized campaigns, automate lead management, and keep customer journeys moving - with less manual effort. With HubSpot you can automate routine tasks throughout the entire customer journey, from first touch to closed deal.

### Key features

-   **Email automation -** Trigger emails based on user behavior, form submissions, or lifecycle stages.
-   **Predictive lead scoring -** Use AI to automatically prioritize leads without manual data crunching.
-   **Marketing workflows -** Build automated sequences for onboarding, nurturing, or re-engagement.
-   **Contact segmentation -** Automatically organize contacts based on behavior or attributes.
-   **Cross-team automation -** Sync marketing and sales actions across your CRM without duplicate data entry.

## 5\. Mailchimp - for automated email marketing and audience segmentation // #toc-5

![](/uploads/p378_image4_ea862ec801.png)

[Mailchimp](https://mailchimp.com/) is an email marketing automation platform that helps you deliver the right message to the right people at the right time. With automation features for onboarding, re-engagement, and personalized campaigns, it's a great choice for teams looking to streamline their email workflows.

### Key features

-   **Audience segmentation -** Automatically group contacts based on demographics, engagement, or activity.
-   **Customer journeys -** Set up automated sequences triggered by user behavior, sign-ups, or time delays.
-   **Pre-built templates -** Launch common flows like welcome emails, abandoned cart reminders, or win-back campaigns in minutes.
-   **Dynamic content -** Personalize messages within the same email based on customer segments or preferences.

## 6\. Buffer - for social media scheduling and publishing // #toc-6

![](/uploads/p378_image2_65b4fda1f9.png)

[Buffer](https://buffer.com/) simplifies the way marketing teams plan, schedule, and publish social media content across multiple platforms. Instead of posting manually every day, you can automate your publishing calendar - keeping your social channels active and consistent without the need for daily attention.

### Key features

-   **Post scheduling -** Plan and automate posts across platforms like Instagram, LinkedIn, Facebook, and X.
-   **Campaign planning tools -** Map out and organize social campaigns in advance.
-   **Custom posting schedules -** Set optimal posting times for each channel automatically.
-   **Team collaboration -** Assign posts for review, add notes, and manage approvals in one place.
-   **Performance analytics -** Higher-tier plans include automated reporting to help you track engagement and optimize your strategy.

## 7\. Airtable - for building automated content calendars and asset libraries // #toc-7

![](/uploads/p378_image3_4a196fdf70.png)

[Airtable](https://www.airtable.com/) is the ideal marketing automation tool for marketing teams managing high-volume content - like content calendars, campaign trackers, and asset libraries. Its built-in automation features trigger reminders, assign tasks, and update records automatically, keeping projects organized and moving forward without the need for constant check-ins.

### Key features

-   **Customizable bases -** Build content calendars, campaign trackers, and asset libraries tailored to your workflow.
-   **Automation rules -** Trigger actions like sending reminders, updating statuses, or notifying teammates.
-   **Forms and intake workflows -** Collect content requests or campaign briefs and auto-sort them into your system.
-   **App integrations -** Connect Airtable with tools like Slack, Asana, or Gmail to streamline updates.

## Ready to automate your marketing workflows?

With the right marketing automation tools, you can streamline your processes, save valuable time, and enjoy focusing on the more creative parts of the job.

Want to learn more about how to use software to your advantage? Check out our list of the [best AI tools for marketing teams](https://transcribe.com/pseudo/blog/id375), or discover the [best AI tools to boost productivity](https://transcribe.com/pseudo/blog/id125) across the board.


Discover the best workflow automation tools for marketing teams and learn how to streamline processes, boost productivity, and save hours every week.

abtk378.png

7 Best Marketing Automation Tools for Busy Marketing Teams

// The Best AI Tools for Students (That Won't Break the Bank)
// From smarter note-taking to faster research, discover the best free and affordable AI tools for students that will change your study game.

# The best AI tools for students (that won't break the bank)

Managing deadlines, lectures, and endless reading lists isn't easy. There are only so many hours in the day, and it's easy to feel like you're constantly playing catch-up. The right AI tools can help - making studying simpler, faster, and a little less overwhelming.

A recent study found that [86% of students](https://www.statista.com/statistics/1498309/usage-of-ai-by-students-worldwide/) are already using AI tools in their schoolwork, and it's easy to see why. Used thoughtfully, AI can help you organize your work, find reliable information, and improve your writing - without replacing your own effort. Think of these tools as study helpers, not shortcuts: a way to support your learning and save you valuable time.

Here are 8 of the best AI tools for students - beyond ChatGPT. They're either free or low-cost, so they won't break the bank.

**Jump to:**

-   [1\. Transcribe - for turning lectures into clear notes](#toc-1)
-   [2\. Notion AI - for keeping your studies on track](#toc-2)
-   [3\. Grammarly - to strengthen your writing and catch mistakes](#toc-3)
-   [4\. QuillBot - to paraphrase, summarize, and sharpen your work](#toc-4)
-   [5\. Perplexity AI - for fast, reliable research with linked sources](#toc-5)
-   [6\. Consensus - to find academic evidence with ease](#toc-6)
-   [7\. SciSummary - to break down complex research papers](#toc-7)
-   [8\. Canva Magic Design - for creating polished presentations](#toc-8)

## 1\. Transcribe - for turning lectures into clear notes // #toc-1

When you're trying to take notes during fast-paced lectures, it's all too easy to miss important details. Enter [Transcribe](https://transcribe.com/pseudo/).

With Transcribe's fast and affordable AI transcription software, you can turn recordings of lectures, seminars, and interviews into clear and accurate lecture notes. This means that instead of frantically scribbling during class, you can focus on listening and learning - knowing you'll have notes to review within minutes of the lecture ending.

Once you've got the transcript, you can search, skim, and edit the content, and use built-in AI tools to [summarize the transcript](https://transcribe.com/pseudo/blog/id315) and extract key points. You can even share the notes with your classmates for extra kudos!

Here's [how to record and transcribe a lecture](https://transcribe.com/pseudo/blog/id21).

### Pricing

Transcribe's pricing is simple and student-friendly. You get 30 minutes of free transcription time to start. After that, you can buy additional time for just \$5 per hour - roughly the cost of a campus coffee! If you plan to use it regularly, you can save even more by purchasing a 10-hour package for \$30. No subscriptions, no hidden fees - just pay for what you need.

## 2\. Notion AI - for keeping your studies on track // #toc-2

Staying organized is half the battle when it comes to studying. [Notion](https://www.notion.com/product/notion-for-education) helps you manage your notes, projects, and deadlines all in one place - and its built-in AI is there to help you write, think, and study with ease. You can ask it to summarize reading materials, brainstorm ideas, check your work, or generate to-do lists based on your workload - which all help to make studying that much easier.

### Pricing

The Education Plus Plan is free for students, and you [may also be eligible](https://notion.notion.site/Notion-AI-Add-On-Student-Discount-Terms-and-Conditions-92f6a23077da41508f5928e9ad8c6dc6) for 50% off Notion AI if you're on this plan, which would make it just \$5/month.

## 3\. Grammarly - to strengthen your writing and catch mistakes // #toc-3

Clear, mistake-free writing is essential for essays, assignments, and even everyday emails. [Grammarly](https://www.grammarly.com/) is a go-to AI tool for checking spelling and grammar and improving your clarity and style.

Simply download the app or add it as a browser extension, and Grammarly's free version will highlight errors, awkward phrasing, and wordy sentences so that you can sharpen your work before submitting it. It's particularly useful when you\'re working under pressure and to tight deadlines - flagging things that are easy to miss when you're in a hurry.

### Pricing

There's a free version that's great for students, or paid plans with more advanced features start at \$12/month.

## 4\. QuillBot - to paraphrase, summarize, and sharpen your work // #toc-4

Sometimes your first draft isn't quite right - and that's where [QuillBot](https://quillbot.com/) comes in. This AI tool for students is on hand to paraphrase sentences, summarize long texts, and even help you reword essays to sound more natural.

It's perfect for explaining ideas more clearly, cutting down word counts, or avoiding repetition without starting over.

### Pricing

Its free tier offers access to essential features like the standard paraphraser and summarizer. For more advanced features, including unlimited paraphrasing and plagiarism detection, the premium plan starts at \$8.33/month.

## 5\. Perplexity AI - for fast, reliable research with linked sources // #toc-5

Need quick answers for an assignment? [Perplexity AI](https://www.perplexity.ai/) provides concise, sourced responses to research questions. Unlike a standard search engine, it gives you clear explanations along with links to original sources so that you can verify the accuracy of the information.

It's great for getting an overview of a topic, finding starting points for deeper research, or double-checking facts before you start writing.

### Pricing

Perplexity AI is free to use - no expensive database subscriptions required.

## 6\. Consensus - to find academic evidence with ease // #toc-6

![](/uploads/p377_image1_2e511cc92e.png)

Whether you\'re working on a literature review or just looking for one solid source to back up an argument, [Consensus](https://consensus.app/home/) makes research more manageable. It searches across thousands of published studies to find evidence-based answers to your questions - saving you hours of time.

Instead of skimming through endless PDFs, you'll get quick, straightforward summaries - perfect for adding weight to essays and assignments.

### Pricing

There's a free version which should keep you going each month, and students also get a three-month premium subscription for free with a school email.

## 7\. SciSummary - to break down complex research papers // #toc-7

Scientific papers are, of course, packed with valuable information. But they're often super-long and time-consuming to read. [SciSummary](https://scisummary.com/) helps by condensing long articles into short, clear summaries.

Just upload the paper or paste the text, and the tool generates a more digestible version. It's ideal for STEM students, or anyone who needs to quickly understand detailed research without getting bogged down in page after page of technical jargon.

### Pricing

There's a free one-month trial for students, then it costs \$6.99/month for unlimited summaries.

## 8\. Canva Magic Design - for creating polished presentations // #toc-8

A good presentation can make all the difference when it comes to coursework. Whether you\'re preparing for a class talk or a group project, [Canva's Magic Design](https://www.canva.com/magic-design/) feature helps you create smart, professional-looking slides quickly - no design experience needed.

Just tell it what you need and it will suggest layouts, images, and templates, which you can then customize. That means more time to focus on the content, and less on how it's presented.

### Pricing

The best part? It's free!

## Ready to make studying easier with AI?

Used well, AI can lighten your workload and help you study more efficiently - without cutting corners. These tools are designed to support your learning, boost your confidence, and save you time. Try a few and see which ones are the most helpful!

We haven't included ChatGPT in this list because chances are, you're already using it. But if you're looking for new ideas, check out our guide to discover [seven smart ways to use ChatGPT for studying](https://transcribe.com/pseudo/blog/id235).


From smarter note-taking to faster research, discover the best free and affordable AI tools for students that will change your study game.

abtk377.png

The Best AI Tools for Students (That Won’t Break the Bank)

// 10 Best AI Tools for Small Businesses and Startups in 2025
// Discover 10 of the best AI tools for startups and small businesses. These tools will help you work smarter and grow faster - without burning out!

# 10 Best AI Tools for Small Businesses and Startups

Running a small business or startup means wearing a hundred hats. One minute you\'re the marketing manager, writing social posts or email campaigns. The next, you\'re the sales rep, chasing leads and closing deals. You\'re also the customer support team, the accountant, the product designer, and head of ops - sometimes all before lunch!

That's where AI can help. The right tools can take some of that load off your plate, so you can focus on growing the business instead of drowning in the day-to-day. A staggering [98% of small businesses](https://www.uschamber.com/technology/artificial-intelligence/new-study-reveals-nearly-all-u-s-small-businesses-leverage-ai-enabled-tools-warns-proposed-regulations-could-hinder-growth) are already embracing AI - so why not let it lighten the load for you too?

Here are 10 of the best AI tools to help small businesses save time, run smarter, and grow faster.

## 1\. Transcribe - best for meeting notes

![](/uploads/p376_image10_e5f5927c58.png)

[Transcribe](https://transcribe.com/pseudo/) is an [AI-powered transcription tool](https://transcribe.com/pseudo/services) that automatically generates meeting notes for you. Whether you\'re hosting team meetings, brainstorming ideas, or interviewing clients, Transcribe automatically turns audio and video into an accurate written transcript that you can edit, save, search, and share as required. It means you can keep track of important conversations and follow up faster - without wasting time manually typing up notes.

Learn more about [how AI transcription helps boost productivity at work](https://transcribe.com/pseudo/blog/id296).

## 2\. Jasper - best for written content creation

![](/uploads/p376_image6_109107c746.png)

Need to write a blog post, email, product description, or social caption - but don't have a copywriter on hand? [Jasper](https://www.jasper.ai/) is a generative AI-powered content generator that helps you to create all sorts of written content in your brand voice. It means you can scale your marketing without scaling your team.

Generative AI is transforming how small businesses operate. Discover the other [top AI trends for small businesses in 2025](https://transcribe.com/pseudo/blog/id328).

## 3\. Canva with Magic Design - best for visual content creation

![](/uploads/p376_image9_993c549a27.png)

[Canva](https://www.canva.com/pt_pt/) is already a favorite for DIY design, but the Magic Design feature takes things up a gear. Just type in what you need - like a flyer, ad, Instagram post, or even a pitch deck - and Canva's AI creates custom designs in seconds. You can also upload your own media to make it uniquely yours - no coding and advanced design skills required. It's perfect for when you need something fast - but still want it to look sharp.

## 4\. Zendesk AI - best for customer support

![](/uploads/p376_image8_5959ad976a.png)

Swamped by customer inquiries? [Zendesk](https://www.zendesk.com/)'s AI features help small businesses deliver fast, professional support without needing a big team. It can automate answers to common customer questions, suggest replies to your team, and prioritise urgent requests - so you can spend less time firefighting and more time building the business.

## 5\. HubSpot Breeze - best for sales and CRM 

![](/uploads/p376_image4_dad3f23a27.png)

[HubSpot](https://www.hubspot.com/) is one of the most popular CRM and marketing tools on the market, and its AI solution "Breeze" makes it even more useful for small businesses. From auto-generating email content to predicting lead scores and helping with customer segmentation, it's a powerful tool for growing teams looking to scale efficiently.

## 6\. Looka - best for brand design

![](/uploads/p376_image3_240df91471.png)

Launching a new business or redesigning your brand? [Looka](https://looka.com/) makes it easy to create a professional brand identity when you can't stretch to hire a designer. Just enter your business name and a few preferences, and it'll generate logos, color palettes, fonts and mockups instantly. You can customize the assets and download everything you need, from brand guidelines to email signatures. It's an affordable way to look polished and professional from day one - perfect for bootstrapped startups.

## 7\. Zapier - best for workflow automation

![](/uploads/p376_image1_d535c826eb.png)

Workflow automation helps reduce the time you spend on mundane, repetitive tasks. Tools like [Zapier](https://zapier.com/) connect your favorite apps - from Gmail and Google Drive to Slack and Hubspot - so they talk to each other automatically. The best part? There's no coding required.

Instead of spending hours juggling tabs and copy-pasting between tools, Zapier keeps your workflows running smoothly in the background. Here are just a few ways small businesses use it:

-   Save email attachments directly to Google Drive

-   Get a Slack alert when someone fills out your website form

-   Automatically add new leads from Facebook Ads to your CRM

-   Create tasks in Trello or Asana from customer emails

-   Post new blog content to social media as soon as it's published

Discover more of the [best workflow automation apps](https://transcribe.com/pseudo/blog/id331) to transform how you work.

## 8\. Polymer - best for data and analytics

![](/uploads/p376_image7_00376b266a.png)

If you're drowning in spreadsheets (and really, what startup isn't?), [Polymer](https://www.polymersearch.com/) turns your raw data into clear, interactive dashboards. Whether you\'re tracking sales, marketing performance, customer behavior, or inventory, Polymer uses AI to surface insights, spot trends, and help you see the bigger picture. You can filter, visualize, and share data in just a few clicks, making it easy for small teams to make smarter, faster decisions - without relying on a full-time analyst.

## 9\. ChatGPT - best for everyday assistance

![](/uploads/p376_image2_2468fcea29.png)

[ChatGPT](https://chatgpt.com/) has become synonymous with AI, and it's an excellent tool for everyday assistance and general productivity. From drafting emails and summarizing long documents to creating to-do lists and brainstorming ideas, ChatGPT is the ultimate AI assistant. It helps you to move fast, problem-solve and wear multiple hats - ideal when you don't have a big team to support you.

## 10\. Tidio - best for AI-powered live chat

![](/uploads/p376_image5_ea9d3e50f3.png)

As a small business, you can't be on call 24/7\. Fortunately, the rise of AI chatbots helps solve this problem. [Tidio](https://www.tidio.com/) combines live chat with smart AI chatbots to help you engage website visitors, answer FAQs, and capture leads no matter the time of day. It's affordable, easy to set up, and ideal for e-commerce or service businesses that want to stay responsive and provide useful customer support without hiring more staff.

## Ready to revolutionize your small business?

There you have it - 10 AI tools for startups and small businesses. Whether you're a solo founder or managing a fast-growing startup, the right AI tools can help you work faster and smarter - without burning out!

Want to learn more about how to use AI to your advantage? Learn more about [how AI can help your startup succeed](https://transcribe.com/pseudo/blog/id124), or check out our list of [the best AI tools to boost productivity](https://transcribe.com/pseudo/blog/id125).


Discover 10 of the best AI tools for startups and small businesses. These tools will help you work smarter and grow faster – without burning out!

abtk376.png

10 Best AI Tools for Small Businesses and Startups in 2025

// Top 7 AI Tools for Marketing Teams in 2025
// Discover 7 of the best AI-powered tools for marketing teams that'll help with everything from copywriting and design to SEO and CRM.

# 7 AI tools for marketing teams in 2025

In 2025, AI has become part of the everyday toolkit for marketing teams worldwide. In fact, [88% of marketers](https://uk.surveymonkey.com/mp/ai-marketing-statistics/) already use AI in their day-to-day roles. From research and data analysis to copywriting and design, AI tools help marketing teams work smarter and move faster - without burning out.

In this article, we've rounded up seven of the best AI tools for marketing teams that'll help you streamline your workflow, launch successful campaigns, and stay ahead of the curve.

Let's dive in!

**Jump to:**

-   [1\. Jasper - for AI copywriting](#toc-1)

-   [2\. Canva with Magic Design - for AI design](#toc-2)

-   [3\. Transcribe - for AI transcription](#toc-3)

-   [4\. HubSpot AI - for CRM](#toc-4)

-   [5\. Grammarly - for AI-powered editing](#toc-5)

-   [6\. Surfer SEO - for SEO](#toc-6)

-   [7\. Synthesia - for video creation](#toc-7)

## 1\. Jasper - for AI copywriting // #toc-1

![](/uploads/p375_image3_8614304b7e.png)

[Jasper](https://www.jasper.ai/) helps marketing teams write faster and smarter. Whether you need blog posts, ad copy, social media captions, or landing page content, Jasper can generate drafts, headlines, and creative ideas in seconds.

This isn't about replacing your copywriting team - it's about speeding up the first draft. Once you've got that, you can focus on refining the final version, shaping it into something that's informative, in your brand voice, and genuinely valuable to your audience.

## 2\. Canva with Magic Design - for AI design // #toc-2

![](/uploads/p375_image5_6fa90292cd.png)

When it comes to design, [Canva](https://www.canva.com/) is one of the easiest and most useful tools for marketing teams that don't have a full-time designer on board. Its Magic Design feature uses AI to turn simple prompts into eye-catching visuals - from social posts and infographics to presentations and print assets. Perfect for teams that need visuals quickly, but still want them to look sharp and pro.

## 3\. Transcribe - for AI transcription // #toc-3

![](/uploads/p375_image4_2b6185aefb.png)

From customer interviews and webinars to podcasts and social media videos, marketers deal with a constant stream of audio and video content. [Transcribe](https://transcribe.com/pseudo/) uses AI to turn recordings into clear, accurate transcripts, which can be used for captions or published alongside your content to boost accessibility.

Transcribe also generates AI-powered summaries to make [repurposing content](https://transcribe.com/pseudo/blog/id134) easier. Whether you need quotes for a case study or key takeaways for a blog post, Transcribe saves you hours of manual note-taking and helps you get content out faster.

It also integrates easily into your existing workflow via tools like Zapier, helping you automate the process end to end. Learn more about [Zapier x Transcribe integration](https://transcribe.com/pseudo/zapier-integration).

## 4\. HubSpot Breeze - for CRM // #toc-4

![](/uploads/p375_image2_d870c412ca.png)

[HubSpot](https://www.hubspot.com/) has long been a favorite with marketing teams, and its AI solution "Breeze" makes it even more of a must-have for CRM. From AI-generated subject lines to predictive lead scoring, HubSpot's AI helps marketers create smarter email campaigns, uncover customer insights, and keep leads moving through the funnel - all while saving time.

Whether you're building automated customer journeys, optimizing lead management, or crafting targeted campaigns, HubSpot's AI helps you make every interaction count.

## 5\. Grammarly - for AI-powered editing // #toc-5

![](/uploads/p375_image1_e840ffe182.png)

If you want to improve your marketing copy - not just in terms of grammar and spelling, but also clarity, tone, and style - [Grammarly](https://www.grammarly.com/) is an AI tool that helps make sure your content sounds just right. It provides useful suggestions - which you can accept or dismiss as you wish - to take your content from rough draft to polished, professional copy.

It's especially useful when you're working under pressure and to tight deadlines and want to ensure your writing stays sharp, consistent, and impactful across all channels.

## 6\. Surfer SEO - for SEO // #toc-6

![](/uploads/p375_image6_34d65c914a.png)

[Surfer SEO](https://surferseo.com/) makes it easier for marketers to create content that performs well in search. Its AI-powered content editor analyzes competitors and gives real-time SEO suggestions as you write - from keywords and headings to recommended structure and length.

You can also use Surfer to audit existing pages and build full content strategies with its content planner. Whether you're optimizing blog posts, landing pages, or product content, Surfer helps you improve visibility and drive more organic traffic.

## 7\. Synthesia - for video creation // #toc-7

![](/uploads/p375_image7_1d59fb6441.png)

Need videos but don't have a production team? [Synthesia](https://www.synthesia.io/) helps you create professional-looking videos with AI-generated avatars and voiceovers - all customizable to fit your brand. Choose from a range of avatars, voice styles, and templates to create anything from explainer videos and training materials to social content - without the need for cameras, studios, or crew.

You can localize videos into multiple languages, adjust scripts on the fly, and add your own branding - making it quick and easy to add high-quality video to your marketing mix, even when timelines and budgets are tight.

## Ready to put AI to work?

With the help of these AI tools, your marketing team will soon be saving time, working smarter, and moving faster - without burning out.

Want to learn more about how to use AI to your advantage? Check out our list of the [best marketing workflow automation tools](https://transcribe.com/pseudo/blog/id331) or discover [the best AI tools to boost productivity](https://transcribe.com/pseudo/blog/id125).


Discover 7 of the best AI-powered tools for marketing teams that’ll help with everything from copywriting and design to SEO and CRM.

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Top 7 AI Tools for Marketing Teams in 2025

// 12 Tasks Every Small Business Should Automate
// Check out these 12 everyday tasks that all small businesses should automate, with tips and tools to make it happen.

# 12 tasks every small business should automate

Running a small business often means doing everything yourself - from sales and marketing to customer service, admin, and everything in between. The problem? A lot of these day-to-day tasks are repetitive, time-consuming, and frankly, not the best use of your time.

That's where automation comes in.

With the right tools, you can automate some of the most laborious tasks, saving you hours of time each week - without losing the personal touch that makes small businesses special.

Here are 12 everyday tasks that all small businesses should automate, with tips and tools to help make it happen!

**Jump to:**

-   [1\. Capturing meeting notes](#toc-1)

-   [2\. Summarizing long documents](#toc-2)

-   [3\. Sending follow-up emails](#toc-3)

-   [4\. Answering customer messages](#toc-4)

-   [5\. Scheduling social content](#toc-5)

-   [6\. Copy-pasting between tools](#toc-6)

-   [7\. Saving email attachments](#toc-7)

-   [8\. Scheduling appointments and meetings](#toc-8)

-   [9\. Invoicing](#toc-9)

-   [10\. Qualifying leads](#toc-10)

-   [11\. Collecting customer feedback](#toc-11)

-   [12\. Analyzing business data](#toc-12)

## 1\. Capturing meeting notes // #toc-1

One of the first tasks every small business should automate is [taking meeting notes](https://transcribe.com/pseudo/blog/id263). Gone are the days of having to manually scribble down minutes - nowadays, AI transcription tools like [Transcribe](https://transcribe.com/pseudo/) do it for you automatically.

Just upload a recording or connect it to your meetings, and Transcribe delivers an accurate meeting transcript within minutes. You can then edit, summarize, search, and share the notes - saving hours every week and making sure nothing gets missed.

Check out our guide on [how to automate transcription](https://transcribe.com/pseudo/blog/id303) for more information.

## 2\. Summarizing long documents // #toc-2

From white papers and research reports to client proposals and contracts, you don't always have time to read long-form content from start to finish. Tools like [ChatGPT](https://chatgpt.com/) can help to summarize lengthy documents and pull out key points in whatever format you prefer.

Paste in the text or upload a file, give the tool a few instructions, and voilà - hours of reading time saved in seconds.

## 3\. Sending follow-up emails // #toc-3

Following up after meetings, sales calls, or customer enquiries is crucial, but when you're busy running a small business, it's easy to fall behind. Tools like [HubSpot](https://www.hubspot.com/) help by automating follow-ups based on triggers like meeting completions, new leads, or customer actions.

Instead of manually following up each time - whether that's with a thank you, to share next steps, or to re-engage a potential customer - you can set up workflows that send timely, personalized emails automatically, without you having to think about it.

## 4\. Answering customer messages // #toc-4

Faster responses = happier customers, but without a dedicated customer support team, customers can end up waiting ages for answers to their questions. AI-powered chatbots like [Tidio](https://www.tidio.com/) help you automate replies to FAQs. This means you can provide instant support and keep leads engaged - even when you\'re off the clock. This automation shrinks your to-do list and means you only need to step in for the more complicated queries.

## 5\. Scheduling social content // #toc-5

Posting consistently on social media is key, but doing it manually can take up a lot of time and require you to work at all sorts of undesirable hours. Scheduling tools like [Buffer](https://buffer.com/) or [Hootsuite](https://www.hootsuite.com/?srsltid=AfmBOoo_muRNGvbZncamAheuN_1nNgcLlWVRY8UWcI4H-9jWYM5Ffj2z) allow you to queue up social posts across platforms ahead of time - and some even suggest the best times to post. Once your content is loaded, it's published automatically, so you don't have to think about it anymore.

## 6\. Copy-pasting between tools // #toc-6

Wasting hours of time each week manually moving data from one tool to another? Automation platforms like [Zapier](https://zapier.com/) sync your apps together, automatically transferring information between them. Example automation include:

-   Sending new form submissions to Google Sheets

-   Adding new leads from Facebook Ads to your CRM

-   Creating tasks in Trello or Asana from customer emails

-   Updating customer information between apps

-   Exporting meeting transcripts into project folders

No more juggling tabs. No more copy-pasting.

Discover more of the [best workflow automation apps](https://transcribe.com/pseudo/blog/id331) to transform how you work.

## 7\. Saving email attachments // #toc-7

If you're constantly digging through emails to find invoices, contracts, or project files, you're not alone - it's one of the most common time-wasting admin tasks for small businesses. But with automation tools like Zapier, you can set up simple workflows that automatically save attachments from specific emails straight into organized folders in Google Drive, Dropbox, or OneDrive.

For example, every time a supplier sends you an invoice, it can be automatically saved to your "Invoices" folder. The same goes for contracts, receipts, or client files. That means you no longer have to open the email, download the file, and move it manually.

## 8\. Scheduling appointments and meetings // #toc-8

Whether you're booking client appointments or setting up meetings with prospects and partners, scheduling is one of those tasks that often results in endless email back-and-forth. Tools like [Calendly](https://calendly.com/) automate this for you.

Simply share your booking link, and customers or contacts can pick a slot based on your availability. The system automatically adds it to your calendar, sends confirmations and reminder emails, and even handles rescheduling!

## 9\. Invoicing // #toc-9

As your small business grows, staying on top of invoicing can become challenging. Instead of manually creating and sending each invoice one by one, accounting tools like [QuickBooks](https://quickbooks.intuit.com/uk/login/) and [Xero](https://www.xero.com/) automate the process.

You can set up templates and rules so that invoices are generated and sent automatically. These tools also track payments, send gentle reminders for overdue invoices, and update your books - all without you having to lift a finger.

## 10\. Qualifying leads // #toc-10

Sorting through new leads manually - checking their form responses, website activity, or email engagement - can quickly eat up hours. AI-powered tools like HubSpot or Tidio automate this process behind the scenes.

When someone interacts with your business, these tools automatically assess how qualified they are based on rules you set. For example, they might score a lead as "hot" if they booked a demo, or mark them as "cold" if they just downloaded a free guide. This means the most promising leads are automatically flagged, prioritized, and even routed into the right workflows, saving you from sifting through every new contact one by one.

## 11\. Collecting customer feedback // #toc-11

Customer feedback is gold. But manually asking for it? Not so much. Chasing survey responses after every sale or project can feel awkward and time-consuming, which is why it often gets pushed to the bottom of the to-do list.

With automation tools like [Typeform](https://www.typeform.com/) or [SurveyMonkey](https://www.surveymonkey.com/), you can automatically send short, friendly surveys at the right moment. Once set up, the surveys go out automatically, collect responses, and organize the results for you so that you can put the feedback into practice.

## 12\. Analyzing business data // #toc-12

Digging through spreadsheets and reports can be tedious at best, overwhelming at worst. That's where AI-powered dashboards come in. Tools like [Polymer](https://www.polymersearch.com/) can automatically turn raw data (from sales, marketing, customer feedback, or website analytics) into easy-to-read charts and insights. Once connected, these tools update automatically, highlight trends, and spot unusual patterns - so you can make smarter, faster decisions.

## Ready to automate your small business?

With today's AI-powered automation tools, it's easier than ever to streamline everyday tasks and free up your time to focus on growing your business. For more practical ways to simplify your workflows and boost productivity, check out our guides on [how AI can help your startup succeed](https://transcribe.com/pseudo/blog/id124) and [the best AI tools for small businesses](https://transcribe.com/pseudo/blog/id376).


Check out these 12 everyday tasks that all small businesses should automate, with tips and tools to make it happen.

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12 Tasks Every Small Business Should Automate

// How to Transcribe a Speech - The Best Methods Explained
// From keynote speeches and public addresses to press events and academic talks, discover the best ways to transcribe a speech in our useful guide.

# How to transcribe a speech 

From keynote speeches and business presentations to public addresses and academic talks, there are many situations where transcribing a speech is valuable. Whether you're a journalist covering a press event, a student capturing study material, or a professional documenting a conference, a transcript makes spoken content more accessible, searchable, and easy to reference.

In this guide we'll explore the key benefits of speech transcription, compare different transcription methods, and show you how to transcribe a speech quickly and easily using [Transcribe](https://transcribe.com/pseudo/).

**Jump to:**

-   [Why transcribe a speech?](#toc-1)

-   [Three ways to transcribe a speech](#toc-2)

-   [How to transcribe a speech with Transcribe](#toc-3)

-   [Four tips for accurate speech transcription](#toc-4)

-   [Speech transcription FAQs](#toc-5)

## Why transcribe a speech? // toc-1

### To enhance accessibility and inclusivity

Transcribing a speech makes information available to everyone, especially those who are deaf or hard of hearing. It also helps people who prefer reading over listening, especially in multilingual settings, and is useful in situations where playing audio isn't practical - such as noisy spaces or public transport.

Learn more about [how to make content accessible](https://transcribe.com/pseudo/blog/id25).

### For record-keeping and documentation

A written transcript serves as a valuable record for reference, legal purposes, or archiving. Whether it's a business presentation, a keynote speech, or an academic lecture, having a transcript ensures nothing gets lost or misinterpreted.

### For content repurposing (for articles, blogs, or social media)

A transcript turns a speech into a valuable resource for blogs, articles, or social media posts. It makes finding key quotes quick and easy, helping to create engaging content while keeping messaging accurate and consistent across different platforms.

### To boost SEO 

Adding transcripts to speeches in video or podcast format makes them more discoverable online. Search engines can't 'listen' to audio, but they can read text - so a transcript helps improve rankings, making it easier for people to find your content.

## Three ways to transcribe a speech // toc-2

### 1\. Manual transcription 

If you have plenty of time and patience, you could transcribe the speech yourself by listening back and typing it out. But be warned - manual transcription is far more time-consuming than you might expect, especially for longer speeches.

Explore our [guide to manual transcription](https://transcribe.com/pseudo/blog/id323) for top tips.

### 2\. Human transcription services 

Professional transcription services use real people to transcribe audio, promising the highest accuracy. However, human transcription is both slow and expensive, with costs ranging from \$45-\$90 per hour of audio. You may also have to wait days - or even weeks - for your transcript, which isn't ideal if you need a quick turnaround.

### 3\. Automatic transcription services 

For a fast, affordable, and efficient solution, automatic transcription is the way to go. AI-powered services like Transcribe can convert speech into text in minutes - if not seconds - delivering high-quality transcripts at a fraction of the cost of human services.

With Transcribe, you also get a host of extra benefits, including support for over 120 languages, multiple import and export formats, cloud storage, and professional support when you need it. It's the easiest way to get accurate transcripts, fast.

## How to transcribe a speech with Transcribe // toc-3

### 1\. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/app) 

![](/uploads/p333_image4_727a2fa53f.png)

### 2\. Upload your recorded speech 

You can import audio files from any app or cloud storage system, including Google Drive and Dropbox.

### 3\. Choose your language 

Select the language of the speech from more than 120 languages and dialects.

![](/uploads/p333_image2_75281da09e.jpg)

### 4\. Start the transcription process 

Your speech transcript will be ready in a matter of minutes thanks to our speedy AI software. Make yourself a cup of tea or coffee, put your feet up, and we\'ll send you a notification when your transcription is complete.

![](/uploads/p333_image1_a4c3ce7ee2.jpg)

### 5\. Your transcription is ready! 

You can edit the transcript in the app, online, or in your preferred file format. With our standard version you can export your transcribed speech to TXT, or upgrade to our PRO service to export to PDF, DOCX, SRT, or JPG.

![](/uploads/p333_image3_b73a35f105.jpg)

## Four tips for accurate speech transcription // toc-4

Here are some [top tips to improve transcription accuracy](https://transcribe.com/pseudo/blog/id325):

### Record high-quality audio 

The clearer the audio recording, the more accurate the transcript. And while you can't always control the environment at a live speech, you can improve audio quality by using a high-quality microphone, positioning it as close to the speaker as possible, and testing the setup beforehand. If possible, use a recorder with noise-reduction features to minimize background interference.

### Use reliable transcription software 

Choosing the right transcription tool can make a huge difference in speed and accuracy. AI-powered services like Transcribe generate transcripts quickly while supporting multiple formats and languages - helping you get a clear, structured transcript in minutes.

### Use timestamps for reference points

Adding timestamps at key moments makes it easier to navigate the transcript, especially for longer speeches. This is particularly useful for reviewing specific sections, aligning the transcript with video or audio playback, or summarizing key takeaways.

### Proofread and make corrections manually

Even with the best software, reviewing the transcript is essential. Listen back to the audio, correct any misinterpretations, and format the text for clarity. This final step ensures your transcript is polished, professional, and ready to use.

Check out our guide on [how to edit a transcript](https://transcribe.com/pseudo/blog/id265) for more guidance.

## Speech transcription FAQs // toc-5

### How long does it take to transcribe a speech? 

For a professional, [transcribing an hour of audio takes around four hours](https://www.espressotranslations.com/transcribe-1-hour-of-audio/) - so if you're planning on doing it manually, be prepared for a time-intensive process. With Transcribe, you can get a full transcript in minutes - sometimes even seconds - saving you hours of work.

### Can I transcribe a speech for free? 

You can manually transcribe a speech for free, but the real cost is your time!

With Transcribe, your first 30 minutes of transcription time are completely free, so if your speech is short, this could cover it entirely. After that, you can purchase additional credit for just \$5 per hour, or save with 10 hours for \$30. Need regular transcriptions? Our PRO plan includes five hours of transcription time per month for just \$8.33/month (billed annually).

### How do I add timestamps to a transcript? 

With Transcribe, timestamps are automatically included. When exporting your transcript, you can choose whether to keep or remove them, depending on your needs.

### What's the best file format for saving a transcript? 

The best file format depends on how you plan to use the transcript. A TXT or DOCX file is best for editing or making changes later, PDF is ideal for official documentation, and SRT is the go-to file format for subtitles and captions.

## Ready to transcribe a speech? 

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


From keynote speeches and public addresses to press events and academic talks, discover the best ways to transcribe a speech in our useful guide.

abtk333.png

How to Transcribe a Speech – The Best Methods Explained

// 8 Top Tips to Make Meetings More Productive
// Tired of meetings dragging on without direction? Discover 8 top tips to make meetings more productive going forward.

# 8 top tips to make meetings more productive

Meetings are meant to move things forward. But too often they do the complete opposite - dragging on without direction, pulling people away from real work, and leaving everyone wondering whether an email would've done the job instead.

The good news? A few simple steps can transform time-wasting meetings into focused, effective, and productive discussions that keep things moving in the right direction.

Here's how to make every meeting count!

**Jump to:**

-   [1\. Set a clear agenda in advance](#toc-1)

-   [2\. Keep meetings short and focused](#toc-2)

-   [3\. Invite only the necessary people](#toc-3)

-   [4\. Start with key action items first](#toc-4)

-   [5\. Encourage active participation](#toc-5)

-   [6\. Use transcription software for meeting notes](#toc-6)

-   [7\. End with clear action points and owners](#toc-7)

-   [8\. Consider if the meeting is necessary at all](#toc-8)

## 1\. Set a clear agenda in advance // toc-1

Every productive meeting starts with a plan. Before you send out a meeting invite, outline the purpose of the meeting and the key topics that will be covered, and share the meeting agenda with attendees. This gives everyone time to prepare, keeps discussions focused, and reduces the risk of the meeting running off track.

A good rule of thumb? If you can't define a clear purpose and agenda, the meeting probably isn't necessary.

Check out our guide to [how to write a meeting agenda](https://transcribe.com/pseudo/blog/id298) to get started.

## 2\. Keep meetings short and focused // toc-2

Long-winded meetings are a productivity killer. When they drag on and on and on, it's easy to veer off track lose your attendees' focus. Stick to a set duration - 30 minutes or less is ideal for most discussions - and keep conversations focused, avoiding unnecessary tangents.

If something needs a deep dive, schedule a separate follow-up meeting with only the relevant people. That way, you keep things efficient and respect everyone's time.

## 3\. Invite only the necessary people // toc-3

More attendees doesn't mean a better meeting. In fact, most of the time it means more opinions, more distractions, and more time wasted. Keep the invite list short but sweet, including only those who truly need to be there.

If someone just needs to stay in the loop, share a [meeting summary](https://transcribe.com/pseudo/blog/id263) instead. That way, they can stay informed without sitting through a discussion that doesn't require their input.

## 4\. Start with key action items first // toc-4

Attention is highest at the start of a meeting, so use that time wisely. Kick things off with the most important action items - such as decisions that need to be made, problems that need solving, or key updates. That way, you won't risk running out of time or losing engagement - and you'll get better results from every meeting.

## 5\. Encourage active participation // toc-5

Get the most out of every meeting by actively involving attendees. That might mean asking for input, running quick polls, or going around the room for different perspectives. If certain people tend to dominate the conversation, create space for quieter voices to have their say too.

A well-balanced discussion - where everyone is engaged and actively involved - leads to better decisions and keeps everyone invested in the outcome.

## 6\. Use transcription software for meeting notes // toc-6

Few things are more distracting than taking notes during a meeting. It pulls focus away from the discussion, making meetings less productive.

That's where transcription tools like [Transcribe](https://transcribe.com/pseudo/) come in.

Transcribe automates note-taking, so participants can stay engaged instead of scrambling to write everything down. Within minutes of the meeting ending, you'll have a full meeting transcript ready to review, edit, summarize, and share - keeping everyone aligned without the hassle of manual note-taking.

Learn [how to transcribe meeting minutes](https://transcribe.com/pseudo/blog/id264) in our simple step-by-step guide.

## 7\. End with clear action points and owners // toc-7

To make meetings as productive as possible, wrap up with actionable next steps: what needs to be done, who's responsible, and when it's due. Summarizing these action points at the very end of the meeting means that everyone leaves knowing exactly what to do next - avoiding confusion and ensuring accountability.

Once the meeting's over, follow up with a summary email too, outlining key takeaways, action points, and deadlines. This reinforces accountability and saves time chasing people later. If you're using transcription software, you can easily pull highlights from the transcript to include in your recap.

## 8\. Consider if the meeting is necessary at all // toc-8

Last - but perhaps most importantly - consider whether this could be handled over email, a shared document, or a quick Slack message instead. Not every discussion needs a meeting, and unnecessary meetings drain time and energy. If there's no clear agenda, no decisions to be made, or if the issue can be resolved asynchronously, skip the meeting altogether. Trust us - your team will thank you for it!

## How Transcribe makes your meetings more productive

With Transcribe, you can eliminate distractions, streamline follow-ups, and ensure every meeting leads to action - not just more meetings.

Here's how Transcribe helps:

-   **Automated meeting notes -** Converts speech to text in real time or from recordings, so participants can fully engage in the discussion without worrying about taking notes.

-   **AI-generated meeting summaries -** Extracts key points from your meeting transcripts, saving you time sifting through long documents.

-   **Effortless sharing -** Send full transcripts or concise summaries to attendees in just a few clicks.

-   **Zoom integration -** Transcribe and summarize Zoom meetings effortlessly.

-   **Workflow automation -** Zapier integration connects Transcribe with tools like Slack, Google Drive, and Notion, so that meeting notes are automatically generated and distributed.

-   **Searchable and editable transcripts -** Refine notes, highlight important moments, and find key discussions with ease.

## Final thoughts

We hope you've enjoyed learning how to make meetings more productive! For more productivity tips, check out our guide to the [best AI productivity tools](https://transcribe.com/pseudo/blog/id125) or discover [10 ways AI transcription helps boost productivity at work](https://transcribe.com/pseudo/blog/id296).

Alternatively, if you want to see for yourself how Transcribe can help make meetings more productive, [download our app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.


Tired of meetings dragging on without direction? Discover 8 top tips to make meetings more productive going forward.

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8 Top Tips to Make Meetings More Productive

// 7 Workflow Automation Apps To Transform How You Work
// Tired of monotonous tasks? Here are 7 workflow automation tools that take tedious tasks off your hands, transforming how you work. Check them out!

# 7 workflow automation apps to transform how you work

No matter how much you enjoy your job, there will always be parts of it that feel tedious. Whether it's sorting through emails, manually updating spreadsheets, or [taking meeting notes](https://transcribe.com/pseudo/blog/id263), it's often those repetitive tasks that drain your time and energy.

The good news? Workflow automation apps can take these monotonous tasks off your hands, freeing up your time to focus on work you actually enjoy.

With that in mind, here are seven workflow automation tools to transform the way you work.

Jump to:

-   [Zapier - best for connecting your favorite apps](#toc-1)

-   [Make - best for building advanced workflows](#toc-2)

-   [Asana - best for automating team projects](#toc-3)

-   [Notion - best for keeping information organized](#toc-4)

-   [IFTTT - best for automating everyday tasks](#toc-5)

-   [Microsoft Power Automate - best for Microsoft 365 users](#toc-6)

-   [Transcribe - best for automating transcription tasks](#toc-7)

## 1\. Zapier - best for connecting your favorite apps // toc-1

![](/uploads/p331_image1_34775ce20e.png)

*Image source: Zapier*

[Zapier](https://zapier.com/) is a workflow automation tool that helps you link different apps together so they can talk to each other automatically. Want to save email attachments straight to Google Drive? Or send Slack notifications when a form is filled? Zapier makes it happen - no coding needed.

With Zapier, you no longer have to waste time on manual data entry, constantly switch between apps, or remember to complete routine tasks yourself. It automates everything from email follow-ups and task assignments to file organization and social media posting. So your workflows run smoothly in the background - while you focus on more important (and interesting) work.

### Pricing

Zapier offers a free plan with basic automation (up to 100 tasks per month), or paid plans start at \$19.99/month (billed annually).

## 2\. Make - best for building advanced workflows // toc-2

![](/uploads/p331_image7_3895c29561.png)

[Make](https://www.make.com/en) works like Zapier - but offers even more control. With Make, you can set up detailed, multi-step workflows with advanced logic. Its visual drag-and-drop interface makes it easy to connect apps and automate complex tasks, such as extracting data from emails, processing it in a spreadsheet, and triggering Slack notifications - all without coding.

With custom logic, filters, and scheduling options, Make is ideal for businesses that need more flexibility and control over their workflows.

### Pricing

Make offers a free plan allowing up to 1,000 operations per month, while paid plans start at \$9/month (billed annually).

## 3\. Asana - best for automating team projects // toc-3

![](/uploads/p331_image4_092c47bae8.png)

*Image source: Asana*

[Asana](https://asana.com/) is a project management tool that makes it easy to keep your team and projects organized and on track by automating everything from task assignments and reminders to progress updates and approvals. That's a whole load of manual labor eliminated!

It's perfect for managing projects with multiple steps, ensuring nothing slips through the cracks - whether you\'re coordinating a product launch, planning a marketing campaign, or running an event.

### Pricing

Asana offers a free plan for individuals or small teams, or paid plans start at \$10.99/user per month (billed annually).

## 4\. Notion - best for keeping information organized // toc-4

![](/uploads/p331_image2_78e89138cc.png)

*Image source: Notion*

[Notion](https://www.notion.com/) is an all-in-one workspace that serves as a central hub for organizing information, whether it\'s meeting notes, project plans, or company documentation. Its main purpose isn't workflow, but its extensive automation features let you connect Notion with other apps to keep everything up to date - without the hassle of manual updates.

For example, you can automatically create new database entries from form submissions, sync tasks with project management tools, or trigger reminders when deadlines approach. By keeping everything connected and up to date, Notion helps your workflow remain effortless and efficient.

### Pricing

Notion offers a free plan with basic features and limited collaboration, and paid plans start at \$8/user per month (billed annually).

## 5\. IFTTT - best for automating everyday tasks // toc-5

![](/uploads/p331_image6_cc44c230c3.png)

[IFTTT](https://ifttt.com/) - which stands for If This, Then That - is a simple yet powerful automation tool that helps streamline day-to-day tasks (both work-related and personal). It works by setting up "if this happens, then do that" rules - called Applets - to automate actions between different apps and devices.

Want to get Slack notifications for important emails? Auto-respond to missed calls? Or have your phone mute itself when a meeting starts? IFTTT makes it easy to connect apps and smart devices without any coding.

### Pricing

IFTTT offers a free plan with limited Applets, or you can upgrade for as little as \$2.50/month.

## 6\. Microsoft Power Automate - best for Microsoft 365 users // toc-6

![](/uploads/p331_image3_63e6cf91ab.png)

*Image source: Microsoft*

If your work revolves around Outlook, Teams, and SharePoint, [Power Automate](https://www.microsoft.com/en-gb/power-platform/products/power-automate) can help by handling repetitive routine tasks within this ecosystem. That includes automatically saving email attachments to OneDrive, triggering approval notifications in Teams, syncing data between Excel and SharePoint, and sending automated reports to stakeholders.

This helps Microsoft-based teams work more efficiently and stay focused on high-impact tasks, while everything else runs smoothly behind the scenes.

### Pricing

The standard version of Power Automate is included with Microsoft 365. For advanced features, paid plans start at \$15/user per month.

## 7\. Transcribe - best for automating transcription tasks // toc-7

![](/uploads/p331_image5_9160d07a20.png)

[Transcribe](https://transcribe.com/pseudo/) is an AI-powered transcription tool that automates the process of converting audio and video into text, saving you hours of manual transcription. Whether you need meeting notes, interview transcripts, or captions for video content, Transcribe makes it easy to get accurate, time-stamped text with minimal effort.

There's even the option to auto-generate [transcript summaries](https://transcribe.com/pseudo/services/automated-summaries) - helping you quickly extract insights without sifting through pages of text.

With [Zapier integration](https://transcribe.com/pseudo/zapier-integration), you can seamlessly connect Transcribe with other apps in your workflow. For example, you can automatically transcribe audio files received as Gmail attachments, upload completed transcripts to Google Drive, or trigger follow-up tasks in Asana or Trello - all without lifting a finger.

### Pricing

Transcribe offers 30 minutes of free transcription time, then you can choose pay-as-you-go pricing based on audio length or a subscription starting at \$8.33/month (billed annually).

## Ready to automate your workflows?

Whether you want to streamline project management, eliminate repetitive tasks, or improve team collaboration, the right automation tools can save you time and boost efficiency.

If transcription is part of your workflow, Transcribe makes it easy to convert audio and video into text automatically - no manual effort required. And with Zapier integration, you can seamlessly connect Transcribe to your favorite apps, ensuring that transcripts are automatically stored, shared, or used to trigger follow-up tasks.

Check out our guides on [how to automate transcription](https://transcribe.com/pseudo/blog/id303) and [how to automate transcription distribution](https://transcribe.com/pseudo/blog/id302) to get started!


Tired of monotonous tasks? Here are 7 workflow automation tools that take tedious tasks off your hands, transforming how you work. Check them out!

abtk331.png

7 Workflow Automation Apps To Transform How You Work

// Otter AI Alternatives to Try in 2025
// Looking for a transcription tool that trumps Otter AI? Discover the best Otter AI alternatives and competitors for different use cases.

# 5 Otter AI alternatives to try in 2025

Otter AI is one of the most well-known transcription tools on the market, but it has its downsides. It only offers transcription in English, French, and Spanish. There's no transcript translation feature. And its [accuracy can be inconsistent](https://upgradedreviews.com/otter-ai-reviews/), especially with complex audio or multiple speakers.

Fortunately, it's not the only option. Whether you're looking for professional-grade accuracy, multilingual support, or [transcription tools](https://transcribe.com/pseudo/) tailored to specific needs like storytelling or video editing, there are plenty of alternatives to explore.

In this guide, we'll dive into five of the best Otter AI alternatives for a range of use cases.

Let's get started!

**Jump to:**

-   [1\. Transcribe](#toc-1)

-   [2\. Sonix](#toc-2)

-   [3\. Descript](#toc-3)

-   [4\. Trint](#toc-4)

-   [5\. Happy Scribe](#toc-5)

## 1\. Transcribe - best Otter AI alternative for professional-grade transcription and multilingual support // #toc-1

The best alternative to Otter AI is [Transcribe](https://transcribe.com/pseudo/). Transcribe is an AI-powered transcription tool that provides professional-grade transcription for a wide range of use cases, including business meetings, academic research, and content creation. It supports both video and [audio transcription](https://transcribe.com/pseudo/services/audio-to-text) in more than 120 languages and dialects, offering flexible pricing plans, ample import and export options, and advanced features like speaker identification, automated time-stamping, and [transcript translation](https://transcribe.com/pseudo/services/transcript-translator).

### Key features

-   **AI-powered audio and [video transcription](https://transcribe.com/pseudo/services/video-to-text) -** Automatically transcribe your files with professional-grade accuracy.

-   **Multilingual transcription -** Transcribe in over 120 languages and dialects to meet your global communication needs.

-   **Real-time transcription -** Get instant transcripts as your meeting, interview, or conversation unfolds.

-   **Zoom integration -** Effortlessly transcribe Zoom meetings without additional steps.

-   **Flexible file imports -** Upload files from any app or cloud storage system for maximum convenience.

-   **Broad file format support -** Compatible with MP3, M4A, WAV, M4V, MP4, MOV, AVI, and more.

-   **Custom timestamps -** Automatically add timestamps at specific intervals.

-   **Speaker identification -** Label speakers automatically or adjust them manually for clarity.

-   **Interactive transcript editor -** Edit transcripts easily with Transcribe built-in editor.

-   **AI-generated summaries -** Quickly capture the key points of your transcript with smart summaries.

-   **Transcript translation -** Easily translate transcripts to make your content accessible to a wider audience.

-   **Dedicated customer support -** Enjoy responsive assistance whenever you need it.

### Pricing

Transcribe offers a 30-minute free trial, and the following paid plans:

-   **Pay-as-you-go -** \$5 per hour of transcription

-   **Pro subscription -** \$99.99/year including five hours of transcription per month (totaling \$1.67 per hour of transcription) plus advanced features

-   **Business subscription -** \$399.99/year including 30 hours of transcription per month (totaling \$1.11 per hour of transcription) plus advanced features and additional collaboration features

## 2\. Sonix - best Otter AI alternative for integrations // #toc-2

[Sonix](https://sonix.ai/) is an AI-powered transcription tool that's known for its sleek interface and efficient workflows. Sonix offers features that simplify editing and collaboration, as well as extensive integrations with popular tools.

### Key features

-   Automated transcription

-   Supports transcription in over 40 languages

-   Time-stamped transcripts

-   Real-time collaboration tools

-   Integration with popular tools including Zoom, Adobe Premiere, and Final Cut Pro

### Pricing

Sonix offers a free trial and the following paid plans:

-   **Pay-as-you-go -** \$10 per hour of transcription

-   **Premium subscription -** \$198/year, plus \$5 per hour of transcription

-   **Enterprise subscription -** Custom pricing for larger teams with advanced needs

## 3\. Descript - best Otter AI alternative for video editing // #toc-3

[Descript](https://www.descript.com/) is a versatile platform that combines video editing with AI-powered transcription. This makes it especially popular among content creators and video producers who need a seamless workflow for editing and transcribing in one place.

### Key features

-   AI-Powered transcription

-   Video editing

-   Record your screen and add narration for tutorials and presentations

-   Create voiceovers with realistic AI-generated voices

-   Multitrack editing

-   Speaker detection

-   Real-time collaboration tools

-   Integrations with tools like Zoom and YouTube

### Pricing

Descript offers multiple pricing tiers to suit different user needs:

-   **Hobbyist plan -** \$144/year, including 10 hours of transcription per month (totaling \$1.20 per hour of transcription)

-   **Creator plan -** \$288/year, including 30 hours of transcription per month (totaling \$0.80 per hour of transcription) with advanced editing features.

-   **Business plan -** \$480/year, including 40 hours of transcription per month (totaling 480 \$1.00 per hour of transcription).

-   **Enterprise plan -** Custom pricing for larger teams with advanced needs

## 4\. Trint - best Otter AI alternative for storytelling // #toc-4

[Trint](https://trint.com/) is another automated transcription service that can be used to transcribe both audio and video content. Beyond transcription, Trint offers collaborative editing and translation features, plus a Story Builder to help you quickly transform transcripts into articles, podcasts and rough cuts.

### Key features

-   AI-powered transcription in over 40 languages

-   Collaborative real-time editing

-   Highlight key moments and use them to build stories directly within the platform

-   Translate transcripts into more than 50 languages

-   Live transcription

### Pricing

-   **Starter plan -** \$720/year including seven transcription files per month

-   **Advanced plan -** \$900/year, including unlimited fair-use transcription

-   **Enterprise plan -** Custom pricing for advanced needs

## 5\. Happy Scribe - best Otter AI alternative for basic transcription tasks // #toc-5

[Happy Scribe](https://www.happyscribe.com/) is a transcription tool designed for users who need straightforward text-to-speech conversion. It supports multiple languages and provides basic editing tools, making it a viable option for users with smaller-scale transcription needs.

### Key features

-   Automated and human transcription services

-   Collaborative editing

-   Browser-based editor

-   Multi-language support in over 120 languages and dialects

### Pricing

-   **Basic plan -** \$120/year, including 24 hours of transcription per year (totaling \$5.00 per hour of transcription).

-   **Pro plan -** \$204/year, including 60 hours of transcription per year (totaling \$3.40 per hour of transcription).

-   **Business plan -** \$348/year, including 120 hours of transcription per year (totaling \$2.90 per hour of transcription).

-   **Enterprise plan -** Custom pricing for larger teams with advanced needs.

## Final thoughts

And there you have it - five alternatives to Otter AI, each catering to different use cases. As you can see, overall, Transcribe stands out as the best Otter AI alternative for professional-grade transcription and multilingual support. It's the most versatile option, with broader applicability than many of the niche tools available. Not only that, it's one of the most cost-effective alternatives on the market, with flexible pricing plans that cater to different needs.

Ready to see for yourself how Transcribe can help with your transcription needs? [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started!


Looking for a transcription tool that trumps Otter AI? Discover the best Otter AI alternatives and competitors for different use cases.

abtk330.png

Otter AI Alternatives to Try in 2025

// How to Transcribe Video To Text on Mac
// Discover the different methods for transcribing video to text on Mac, from Mac's built-in Dictation tool to powerful third-party apps like Transcribe.

# How to transcribe video to text on Mac

Looking for a quick and easy way to transcribe video to text on Mac? Whether you're a content creator, a marketing professional, or simply need transcriptions for personal use, you've got a few options to explore.

You could, of course, manually type out the transcription yourself. But let's be honest, that's a tedious task that we wouldn't wish on anyone. Instead, make the most of smart software to transcribe your videos for you.

In this article we'll guide you through using Mac's built-in Dictation tool for basic transcription tasks, and show you how to use [Transcribe](https://transcribe.com/pseudo/) for fast, accurate, and professional results.

Let's dive in!

**Jump to:**

-   [Transcribe video to text with Mac's dictation feature](#toc-1)

-   [Transcribe video to text on Mac with Transcribe](#toc-2)

-   [Why choose Transcribe?](#toc-3)

## Transcribe video to text with Mac's dictation feature // #toc-1

The first way to transcribe video on your Mac is with Mac's built-in Dictation tool. It's free to use, but bear in mind that you'll need to play the entire video out loud to get a transcription.

Here's how to use it:

### Step 1

Open System Preferences \> Keyboard \> Dictation, and toggle Dictation to On. Choose your language and set a shortcut (e.g. press the Control key twice).

![](/uploads/p329_image1_ea5e13f882.png)

### Step 2

Open a text editor, like Notes or Word, and start Dictation using your shortcut. Play your video out loud through your speakers, and the words will appear on the screen in real time.

### Limitations

The biggest drawback of this option is that you'll need to play the video out loud to generate the transcription. That might be fine for super-short clips, but if your video is more than a few minutes long, it can quickly become a) time-consuming and b) boring.

Keep in mind, too, that accuracy can vary, especially if your video includes complex audio. Plus, there are no advanced features like timestamps or speaker separation. For a more robust solution, dedicated transcription tools like Transcribe might be a better fit for your needs.

## Transcribe video to text on Mac with Transcribe // #toc-2

The best way to transcribe video to text on your Mac is with an advanced transcription tool like Transcribe. Simply upload your video, hit "Transcribe", and you'll receive a fast and accurate transcription in a matter of minutes.

Here's how to use it:

### Step 1: [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app)

### Step 2: Upload your video file

You can import files from any app or cloud storage system, including Google Drive and Dropbox. Supported video formats include MP4, M4V, MOV and AVI, which should cover the vast majority of videos. This should cover most videos, but if your video happens to be in an unsupported format, don't worry - [get in touch](https://transcribe.com/pseudo/contact-us) and we\'ll help you convert it into one that\'s compatible with our software.

![](/uploads/p329_image6_1defe86b0a.png)

### Step 3: Choose your language

Select the language of your recording from more than 120 languages and dialects.

![](/uploads/p329_image4_820572fe4b.png)

### Step 4: Start the transcription process

Your transcription will be ready in a matter of minutes thanks to our speedy AI software.

![](/uploads/p329_image2_a71dff4128.png)

### Step 5: Your transcription is ready!

You can now proofread and polish the transcription directly in the app, online or in your preferred file format - with or without timestamps. With our standard version you can export your transcribed text as a TXT file, or upgrade to our PRO service to unlock additional export formats, including PDF, DOCX, SRT, and JPG.

![](/uploads/p329_image3_c56f64b9e0.png)


![](/uploads/p329_image5_15552063ab.png)


## Why choose Transcribe for video-to-text transcription? // #toc-3

For Mac users looking to save time and get professional-quality results, Transcribe is the clear choice. Here's why:

-   **High accuracy:** Our advanced AI technology ensures your video transcripts are precise, even with accents or complex audio.

-   **Timestamps:** Automatically include timestamps in your transcript, making it easy to locate specific sections.

-   **Customizable speaker identification:** Differentiate between speakers in multi-speaker recordings.

-   **Multilingual support:** Transcribe in over 120 languages and dialects.

-   **Flexible file import and export:** Import various video formats, including MP4, M4V, MOV and AVI, and export transcriptions in multiple formats, including PDF, DOCX, SRT, and JPG.

-   **Integration with Zoom:** Seamlessly transcribe Zoom meetings for enhanced productivity.

-   **Secure cloud storage:** Store up to 500 audio files securely, for easy access across devices.

-   **Transcript summaries:** Generate concise summaries of lengthy transcriptions.

-   **Transcript translations:** [Translate your transcripts](https://transcribe.com/pseudo/blog/id311) into more than 120 languages.

-   **Affordable options:** Pay-as-you-go or subscription plans suit any budget.

## Ready to transcribe video to text on Mac?

The best way to transcribe video to text is, without a doubt, by using a dedicated transcription tool like Transcribe. It's fast, accurate, and packed with advanced features to streamline the process.

Whether you're working on a quick project or managing large volumes of video content, Transcribe has the tools you need to get the job done efficiently and professionally.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started!


Discover the different methods for transcribing video to text on Mac, from Mac’s built-in Dictation tool to powerful third-party apps like Transcribe.

abtk329.png

How to Transcribe Video To Text on Mac

// 5 AI Trends in 2025 for Small Businesses
// From automating routine tasks to creating engaging content, discover the top AI trends in 2025 for small businesses in our latest guide.

# 5 AI trends in 2025 for small businesses

As we step into 2025, artificial intelligence (AI) continues to reshape the way businesses operate. And small businesses are no exception. AI is no longer just for tech giants - it's becoming more accessible, affordable, and practical for businesses of all sizes. And the use cases are impressive, spanning just about every industry.

Let's explore five key AI trends that could make a big impact on small businesses this year.

**Jump to:**

-   [AI trend 1: AI tools that fit smaller budgets](#toc-1)

-   [AI trend 2: Automation for everyday tasks](#toc-2)

-   [AI trend 3: Smarter content creation with generative AI](#toc-3)

-   [AI trend 4: Better conversations with AI-powered chatbots](#toc-4)

-   [AI trend 5: Focus on ethical and responsible AI](#toc-5)

## AI trend 1: AI tools that fit smaller budgets // #toc-1

Gone are the days when AI was a luxury that only large corporations could afford. In 2025, AI tools are more budget-friendly and tailored to the needs of smaller businesses. In fact, a [recent study by the U.S. Chamber of Commerce](https://www.uschamber.com/technology/artificial-intelligence/new-study-reveals-nearly-all-u-s-small-businesses-leverage-ai-enabled-tools-warns-proposed-regulations-could-hinder-growth) found that a whopping 98% of small businesses are now embracing AI.

Subscription-based models and scalable solutions mean you can start small and grow as your business does. From AI-driven analytics tools to marketing platforms, these tools can help you make smarter business decisions - without breaking the bank.

## AI trend 2: Automation for everyday tasks // #toc-2

In 2025, AI-powered automation is stepping up to handle those repetitive, time-consuming tasks, giving small business owners more time to focus on growth.

Here are some of the ways AI can be used to streamline your business operations:

-   **Automating routine tasks:** AI can tackle repetitive and mundane tasks like data entry, appointment scheduling, and email filtering. [AI transcription](https://transcribe.com/pseudo/services) tools like [Transcribe](https://transcribe.com/pseudo/) can automatically generate detailed meeting notes too.

-   **Optimizing supply chain and inventory management:** AI can predict demand, manage inventory levels, and flag potential supply chain disruptions before they escalate.

-   **Streamlining financial operations:** From automated invoicing to real-time budget tracking and expense categorization, AI can help you manage your business finances more accurately and efficiently.

-   **Simplifying HR management:** AI tools can screen resumes to identify top candidates, automate onboarding processes, and analyze employee performance data to highlight areas for improvement.

Automation not only saves time but also reduces the risk of human error, helping you run your business more efficiently.

## AI trend 3: Smarter content creation with generative AI // #toc-3

Creating engaging content can be a challenge, especially for small businesses with limited resources. In 2025, advancements in generative AI are making it easier than ever to create high-quality blogs, social media posts, and even videos. These tools are becoming more powerful and user-friendly, and this year, they're set to take things further by enabling the creation of short-form video tailored for platforms like TikTok and Instagram Reels.

Here are some examples of how generative AI can help you create great content:

-   **Crafting social media captions and posts:** Need an eye-catching Instagram caption or a compelling LinkedIn post? Generative AI tools can suggest engaging copy that matches your brand's tone and style.

-   **Writing blog articles:** AI can help generate outlines or even full drafts of blog posts. For example, you can use AI to quickly create content that educates your audience about your products or services while saving time on research and writing.

-   **Designing visual content:** Generative AI can produce custom graphics, infographics, or even AI-generated video scripts tailored to your marketing needs, making your campaigns more dynamic and visually appealing.

-   **Creating product descriptions:** Whether you're launching a new product or refreshing your e-commerce store, generative AI can help write clear and persuasive product descriptions.

-   **Transcribing and repurposing content:** AI transcription tools like Transcribe can turn recorded interviews, webinars, or meetings into written content. This text can then be repurposed into articles, social media snippets, or even email campaigns, maximizing the value of your existing material. Find out more about [repurposing content](https://transcribe.com/pseudo/blog/id134).

**A friendly reminder:** While AI can do a lot, it's always good to give content a personal touch to make sure it's unique, perfectly tailored to your brand, and resonates with your audience.

## AI trend 4: Better conversations with AI-powered chatbots // #toc-4

Conversational AI is evolving, and in 2025, it's smarter, faster, and more natural than ever. Chatbots and virtual assistants can now handle more complex customer interactions, providing 24/7 support and freeing up your team to focus on higher-value tasks.

They can handle FAQs, take bookings, or even recommend products - providing customers with quick responses without the need for a full customer service team.

**Pro tip:** Make sure your chatbot feels human by adding personalized touches, like using the customer's name or offering follow-up options.

## AI trend 5: Focus on ethical and responsible AI // #toc-5

With AI becoming more widely used than ever before, 2025 brings a stronger emphasis on ethical AI. For small businesses, this means choosing tools that prioritize data privacy, transparency, and fairness. Customers are increasingly aware of how their data is used, and using ethical AI can help build trust.

**What to look for:** AI tools that comply with data protection regulations (like GDPR) and make it clear how they work.

## Final thoughts

So there you have it: five trends in artificial intelligence for small businesses in 2025. If you\'d like to learn more about embracing AI, check out our guide on [AI for startups](https://transcribe.com/pseudo/blog/id124) and [the best AI tools for business](https://transcribe.com/pseudo/blog/id126).

And if you\'d like to see for yourself how Transcribe can help to automate the way you take meeting notes or repurpose content, [download our app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.


From automating routine tasks to creating engaging content, discover the top AI trends in 2025 for small businesses in our latest guide.

abtk328.png

5 AI Trends in 2025 for Small Businesses

// How to Transcribe Audio To Text on Mac
// Discover the different methods for transcribing audio to text on Mac, from Mac's built-in Dictation tool to powerful third-party apps like Transcribe.

# How to transcribe audio to text on Mac

[Transcribing audio to text](https://transcribe.com/pseudo/services/audio-to-text) can transform your ways of working, whether you\'re a student capturing lecture notes, a journalist working on an interview, or a professional documenting meetings. Transcriptions make your audio content accessible, searchable, and easy to reference, saving time and boosting productivity.

Fortunately, Mac users have a variety of tools at their fingertips, including built-in features for simple tasks and powerful third-party apps for more complex needs.

In this article we'll walk you through the options available to you, from Mac's Dictation tool for straightforward transcription, to [Transcribe](https://transcribe.com/pseudo/) - the go-to choice for fast, accurate, and professional results.

Let's dive in!

**Jump to:**

-   [Transcribe audio to text with Mac's built-in dictation tool](#toc-1)

-   [Transcribe audio to text on Mac with Google Docs](#toc-2)

-   [Transcribe audio to text on Mac with Transcribe](#toc-3)

-   [Why choose Transcribe?](#toc-4)

## Transcribe audio to text with Mac's built-in dictation tool // #toc-1

Mac's built-in Dictation tool is a handy way to transcribe audio to text. Here's how to use it:

### Step 1

Open System Preferences \> Keyboard \> Dictation, and toggle Dictation to On. Choose your language and set a shortcut (e.g. press the Control key twice).

### Step 2

Open a text editor, like Notes or Word, and start Dictation using your shortcut. Play your audio file through your speakers or speak into your computer's microphone, and the words will appear on the screen in real time.

**Note:** Mac users with iOS Sequoia or later can now record and transcribe audio directly within the Notes app. Simply click the Record Audio button in a note, save the recording, and select Transcribe to generate text.

### Limitations

Mac's Dictation feature is a quick and easy solution for basic transcription tasks, but accuracy can vary, especially with background noise or complex audio. It also lacks advanced features like timestamps, speaker separation, or support for pre-recorded audio, making dedicated transcription tools like Transcribe a better choice for professional results.

## Transcribe audio to text on Mac with Google Docs // #toc-2

Google Docs offers a free and straightforward way to transcribe audio using its Voice Typing feature. Here's how to use it on your Mac:

### Step 1

Launch Google Docs in your web browser and open a blank document.

### Step 2

Click Tools in the menu bar, then select Voice Typing. A microphone icon will appear on the left side of the document.

### Step 3

Click the microphone icon to activate Voice Typing. Play your audio file through your speakers or speak directly into your computer's microphone, and Google Docs will convert the audio to text in the document in real time.

### Limitations

While Google Docs is free and easy to use, it's only designed for live transcription - you can't upload pre-recorded audio files. Accuracy can vary, especially when accents are involved, which can result in extra time spent editing. What's more, there's no option to add timestamps or speaker separation. If you want to transcribe recorded audio and get accurate, ready-to-use transcripts, consider a dedicated transcription tool like Transcribe.

## Transcribe audio to text on Mac with Transcribe // #toc-3

For a fast, accurate, and hassle-free transcription experience, Transcribe.com is the best transcription tool for Mac users. Here's how to use it:

### Step 1: Download the Transcribe app

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app)

### Step 2: Upload your audio file

You can import files from any app or cloud storage system, including Google Drive and Dropbox. You can also record and review conversations in real time with our live transcription service. Check out our guide on [how to get a real-time transcription](https://transcribe.com/pseudo/blog/id254).

![](/uploads/p327_image3_9e0a3d2776.png)

### Step 3: Choose your language

Select the language of your recording from more than 120 languages and dialects.

![](/uploads/p327_image1_2be6f728ec.png)

### Step 4: Start the transcription process

Your transcription will be ready in a matter of minutes thanks to our speedy AI software.

![](/uploads/p327_image4_f8acfaaeb3.png)

### Step 5: Your transcription is ready!

You can now proofread and polish the text in the app, online or in your preferred file format - with or without timestamps. With our standard version you can export your transcribed text to TXT, or upgrade to our PRO service to export to PDF, DOCX, SRT, and JPG.

![](/uploads/p327_image2_d5d55173cd.png)

## Why choose Transcribe? // #toc-4

For Mac users looking to save time and get professional-quality results, Transcribe is the clear choice. Here's why:

-   **High accuracy:** Our advanced AI technology ensures your transcripts are precise, even with accents or complex audio.

-   **Timestamps:** Automatically include timestamps in your transcript, making it easy to locate specific sections.

-   **Multilingual support:** Transcribe in over 120 languages and dialects.

-   **Flexible file import and export:** Import various audio and video formats, and export transcriptions in multiple formats, including PDF, DOCX, SRT, and JPG.

-   **Real-time transcription:** Record and transcribe conversations in real-time, ideal for meetings and interviews.

-   **Integration with Zoom:** Seamlessly transcribe Zoom meetings, enhancing productivity and collaboration.

-   **Collaboration tools:** Share and collaborate on transcriptions with team members, streamlining workflows.

-   **Secure cloud storage:** Store up to 500 audio files securely, for easy access across devices.

-   **Customizable speaker identification:** Differentiate between speakers in multi-speaker recordings for clearer transcriptions.

-   **Transcript summaries:** Generate concise summaries of lengthy transcriptions, saving time and effort.

-   **Transcript translations:** [Translate your transcripts](https://transcribe.com/pseudo/blog/id311) into more than 120 languages.

-   **Affordable options:** Pay-as-you-go or subscription plans suit any budget.

## Ready to transcribe audio to text on Mac?

While there are plenty of methods to choose from, a dedicated transcription tool like Transcribe offers the quickest, most efficient path to professional-quality results.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started!


Discover the different methods for transcribing audio to text on Mac, from Mac’s built-in Dictation tool to powerful third-party apps like Transcribe.

abtk327.png

How to Transcribe Audio To Text on Mac

// How to Record a Conversation
// Discover four ways to record a conversation plus tips to help you prepare for the recording - so that it's clear, professional, and above board.

# How to record a conversation

Recording a conversation can be useful in a range of scenarios, whether it's capturing an interview, documenting a meeting, or preserving a heartfelt discussion for personal reasons. With the right tools and a bit of preparation, you can create clear, reliable recordings that meet your needs.

In this article we'll share four ways to record a conversation, followed by tips to help you prepare for the recording so that it's clear, professional, and above board.

Let's get started!

**Jump to:**

-   [Four ways to record a conversation](#toc-1)

-   [How to prepare for recording a conversation](#toc-2)

-   [How to transcribe a conversation](#toc-3)

## Four ways to record a conversation // #toc-1

There are several ways to record a conversation, and the route you go down will depend on the purpose of the recording and the tools and equipment at your disposal.

Here are four ways to record a conversation:

### 1\. Use a built-in recorder

Most smartphones and computers come with pre-installed recording apps like Voice Memos (iPhone) or Recorder (Android). These tools are easy to use and readily accessible for quick recordings. They're perfect for casual use but may lack advanced features like noise reduction, which are often necessary for professional recordings.

### 2\. Use a separate recording device

Dedicated devices - such as digital voice recorders - offer superior audio quality and other useful features like long battery life, external microphone support, and higher storage capacity. These are ideal for professional settings, like interviews or meetings.

### 3\. Use a third-party app

If you're [recording a phone call](https://transcribe.com/pseudo/blog/id9), try using a third-party call recording app like RingCentral, Cube Call Recorder, or Google Voice. Download your preferred app and follow the in-app instructions.

### 4\. Use live transcription

If you're planning to transcribe the recording of your conversation, why not simplify the process with Transcribe's [live transcription](https://transcribe.com/pseudo/blog/id254) tool? This feature records the conversation while simultaneously generating a transcript, and you can choose to save just the audio file or the live transcription too for easy reference.

## How to prepare for recording a conversation // #toc-2

A little preparation goes a long way when it comes to creating a clear and reliable recording.

Here are four steps to take to prepare for the recording:

### 1\. Choose the right equipment

Select equipment that matches your needs. For casual conversations, your smartphone may be all you need, but for professional purposes, consider an external microphone or dedicated recorder for enhanced quality.

### 2\. Test your setup

Before diving in, test your recording setup to ensure everything works smoothly. Check sound quality, storage space, and battery levels. This small step can save you from technical hiccups.

### 3\. Set the scene

A quiet environment is crucial for clear recordings. Find a quiet setting with minimal background noise, position your microphone or recorder properly, and ensure participants speak at a consistent volume.

### 4\. Get consent

This is an important one. Recording laws vary by region, so it's essential to get permission from all participants before you start recording the conversation. Being transparent about your intent builds trust and avoids potential legal issues.

## How to transcribe a conversation // #toc-3

Once you've recorded a conversation, transcribing it can unlock a range of benefits - from making content more accessible to creating a searchable document. Transcripts are invaluable for journalists, researchers, and anyone needing a written record of spoken words.

Check out our article on [how to transcribe a conversation](https://transcribe.com/pseudo/blog/id278) for an easy-to-follow step-by-step guide.

## Ready to record a conversation?

Hopefully you're now feeling ready to record a conversation with confidence! If you'd like to give Transcribe's live transcription feature a go, [download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Discover four ways to record a conversation plus tips to help you prepare for the recording – so that it’s clear, professional, and above board.

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How to Record a Conversation

// 7 Tips to Improve Transcription Accuracy
// From high-quality audio and clear speech to the right tools, discover seven practical tips to help you get the most accurate transcriptions possible.

# 7 tips to improve transcription accuracy 

Want to improve the accuracy of your transcripts? Whether you\'re [transcribing interviews](https://transcribe.com/pseudo/blog/id5), meetings, lectures, or something else entirely, the quality of your transcripts hinges on three key factors: audio quality, speaker clarity, and the tools you use.

Clear recordings and articulate speech ensure that every word is captured properly, while the right tools can save you time and effort by improving the quality of the final output.

With these factors in mind, we've put together seven practical tips to help you get the most accurate transcriptions possible.

**Jump to:**

-   [1\. Use a good microphone](#toc-1)

-   [2\. Minimize background noise](#toc-2)

-   [3\. Clean your audio with noise reduction software](#toc-3)

-   [4\. Ask speakers to articulate clearly](#toc-4)

-   [5\. Use advanced AI transcription tools](#toc-5)

-   [6\. Choose a tool with speaker separation technology](#toc-6)

-   [7\. Proofread and edit your transcript](#toc-7)

## 1\. Use a good microphone // #toc-1

High-quality audio starts with the right tools, and investing in a reliable microphone can make all the difference. Look for microphones designed for speech recording, such as directional microphones, which focus on the speaker and filter out background noise. Clear audio not only improves transcription accuracy but also saves you the time and frustration of deciphering unclear speech later on.

## 2\. Minimize background noise // #toc-2

Background noise creates unnecessary challenges for even the best transcription tools. Before you start recording, choose a quiet environment and take steps to reduce interruptions. That includes closing windows, putting electronics on silent, and positioning your microphone away from noisy sources. If noise is unavoidable, portable soundproof barriers or a pop filter can make a noticeable difference.

## 3\. Clean your audio with noise-reduction software // #toc-3

Even with careful preparation, some annoying background noise might creep into your recording. That's where post-production software comes in. Tools like Audacity and Adobe Audition can filter out static, hums, or chatter, making your audio cleaner and easier for transcription software to process.

## 4\. Ask speakers to articulate clearly // #toc-4

As well as audio quality, transcription accuracy often comes down to the clarity of the speech being recorded. Try to encourage speakers to talk at a steady pace, enunciate their words, and avoid interruption and overlapping conversations - especially if there are multiple voices involved in the discussion. Small adjustments in delivery can make a big difference to your transcript's accuracy.

## 5\. Use advanced AI transcription tools // #toc-5

Advanced [AI transcription tools](https://transcribe.com/pseudo/), like Transcribe, are designed to handle transcription with impressive precision - and speed! By pairing high-quality audio with a sophisticated transcription tool, you'll significantly reduce the time spent on editing.

Check out our article on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) for a step-by-step guide to transcription.

## 6\. Choose a tool with speaker separation technology // #toc-6

For multi-speaker recordings, speaker separation is essential. Many transcription tools - [Transcribe](https://transcribe.com/pseudo/) included - have features that automatically tag speakers, helping you keep track of who said what. This is particularly useful for meetings, focus groups, or panel discussions where accurate speaker identification is critical.

## 7\. Proofread and edit your transcript // #toc-7

Even the best tools can miss nuances and trip up on technical jargon, so don't skip the review process. Carefully proofread your transcript to catch any errors and to fine-tune the text - editing tools like Grammarly or Hemingway make it easy to polish the final draft and ensure it reads professionally.

Check out our guide on [how to edit transcripts like a pro](https://transcribe.com/pseudo/blog/id265).

## Ready to get accurate transcriptions?

The key to transcription accuracy lies in the preparation. By focusing on high-quality audio, clear speech, and the right tools, you can drastically reduce errors and streamline the transcription process.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


From high-quality audio and clear speech to the right tools, discover seven practical tips to help you get the most accurate transcriptions possible.

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7 Tips to Improve Transcription Accuracy

// Multilingual Content Marketing: 7 Tips for Global Success
// Looking to expand your global reach? Check out these seven tips to make your multilingual content marketing strategy a global success!

# Multilingual Content Marketing: 7 Tips for Global Success

Multilingual content marketing is an important strategy for businesses looking to enhance their international presence. A [recent study by online payment portal Stripe](https://go.stripe.global/state-of-checkouts-2020.html) highlighted that the most common mistake made by e-commerce websites during customer checkout is a lack of translation. And according to [CSA Research](https://csa-research.com/Blogs-Events/CSA-in-the-Media/Press-Releases/Consumers-Prefer-their-Own-Language), a staggering 40% of online shoppers would never make a purchase from websites that don't cater to their language preferences.

With that in mind, the importance of translating your content into multiple languages cannot be overstated. From your landing pages and blog posts to videos and podcasts, providing multilingual content helps you to expand your reach, build trust with diverse audiences, and ultimately drive global growth.

In this guide we'll explore the numerous benefits of multilingual content marketing before sharing seven tips to help you achieve global success!

But first...

**Jump to:**

-   [What is multilingual content marketing?](#toc-1)

-   [Benefits of multilingual content marketing](#toc-2)

-   [Seven tips for multilingual content marketing success](#toc-3)

-   [How Transcribe helps with multilingual content creation](#toc-4)

## What is multilingual content marketing? // #toc-1

Multilingual content marketing is the practice of creating and distributing content in multiple languages to engage audiences worldwide. At its core, it involves translating your website, blog posts, social media posts, and multimedia content like videos and podcasts into various languages so that potential customers around the world can understand and engage with your content.

The most effective multilingual content marketing goes beyond translation - it also involves localizing marketing materials to reflect cultural nuances, so that the message feels relevant, relatable, and respectful to each target market. This means adapting not only the language, but also the tone, imagery, and context.

## Benefits of multilingual content marketing // #toc-2

### Expands your global reach

One of the main perks of creating multilingual content is that you boost your ability to reach a wider audience. By translating and localizing your content, you open the door to new markets. Research shows that [76% of consumers](https://csa-research.com/Blogs-Events/CSA-in-the-Media/Press-Releases/Consumers-Prefer-their-Own-Language) prefer to purchase products and services in their native language - so when you speak your customers' language, you increase the likelihood that they'll make a purchase.

### Increases customer engagement

Customers are far more likely to interact with content that resonates with them on a personal level. Providing content in their native language makes them more likely to engage - be it through likes, shares, or purchases. Multilingual content allows you to tap into emotions and values specific to different cultural contexts, making your messaging more relevant and impactful.

### Builds brand trust

Offering multilingual content sends a strong signal to customers that you value their identity and are willing to invest in making your content accessible. This fosters a sense of trust and respect, making customers more inclined to purchase your products and services.

## Seven tips for multilingual content marketing success // #toc-3

### 1\. Understand your target markets

Before diving into multilingual content marketing, it's important to take time to really understand your target markets. What are their preferences, behaviors, and expectations - and how do these vary across different regions? This knowledge will help you to create relevant and compelling content tailored to each market.

Your market research should also include identifying the languages spoken in those regions, and any cultural nuances that may influence how these markets consume content. For example, communication styles can vary significantly. Some cultures prefer direct messaging, while others favor a more nuanced approach.

### 2\. Choose the right languages

Once you've got a good understanding of your target markets and the languages spoken in these regions, it's time to prioritize which languages to focus on for your multilingual content. Consider factors such as market size, purchasing power, and potential return on investment (ROI). By doing so, you can allocate your resources more effectively and maximize the impact of your marketing efforts.

### 3\. Adapt content for cultural relevance 

Multilingual content creation involves more than just translation. It also requires localization - adapting your content to resonate with local customs, traditions, and preferences. This might mean adjusting idiomatic phrases, switching up visual elements, and even modifying your product offerings to align with cultural expectations.

For instance, certain phrases may have unique meanings or connotations in different cultures. And what appeals visually to one demographic might not resonate with another.

By localizing your content, you demonstrate a genuine understanding of your audience's unique experiences, which enhances the overall effectiveness of your messaging and helps to build trust and respect from your audience.

### 4\. Keep your brand voice consistent 

Maintaining a cohesive brand voice across all languages is essential for building brand identity and recognition. While it's important to adapt your tone to align with cultural contexts, your core message and values should remain consistent. This helps reinforce brand loyalty and ensures that customers recognize your brand, regardless of the language they encounter it in.

### 5\. Optimize your content for multilingual SEO

To make your multilingual content as visible as possible, it's important to optimize it for local search engines. Start by researching relevant keywords and phrases specific to each language and culture. This includes understanding variations in spelling, terminology, and search behaviors specific to each market​.

For example, consider the differences in search queries between English-speaking countries, such as the US and the UK. Phrases that may be commonly used in one region might not resonate in another - think trainers vs sneakers, football vs soccer, and rubber vs eraser. Tools like Google Keyword Planner and SEMrush can help with this.

By optimizing your content for multilingual SEO, you'll ensure that your brand reaches its target audience, no matter where in the world they're located.

### 6\. Measure and learn

As with all your marketing efforts, multilingual content marketing is a case of trial and improvement. Track key metrics such as engagement rates, conversion rates, and customer feedback to assess how your content is performing and how it impacts sales and brand perception.

Analytics tools like Google Analytics and SEMrush can provide valuable insights, and monitoring social media interactions can reveal how well your messaging resonates.

You can then use these insights to refine your strategies for future content.

### 7\. Use technology to make things more efficient and affordable

Remember, technology is your friend. Embracing tools like content management systems, SEO software, and AI translations services can streamline your multilingual content marketing efforts - saving you loads of time and skyrocketing your efficiency.

## How Transcribe helps with multilingual content creation // #toc-4

Creating entirely new videos and podcasts in different languages isn\'t always feasible. It often requires significant time and resources. A smarter, more cost-effective solution is to add subtitles and transcripts instead.

Enter [Transcribe](https://transcribe.com/pseudo/).

With our [AI transcription service](https://transcribe.com/pseudo/services), you can automate the transcription process for audio and video content, quickly generating written transcripts that are needed for creating subtitles. Our advanced [AI transcript translator](https://transcribe.com/pseudo/services/transcript-translator) then seamlessly translates these transcripts into over 120 languages, making it easier than ever to enhance accessibility and connect with diverse audiences.

Plus, these [multilingual transcripts](https://transcribe.com/pseudo/blog/id225) can be repurposed into blog posts, articles, and other marketing materials, ensuring you maximize ROI from every video and podcast.

## Ready to create multilingual content?

Find out more about [how to translate transcripts](https://transcribe.com/pseudo/blog/id311), check out our [guide to content repurposing](https://transcribe.com/pseudo/blog/id134), or discover how [transcript translations benefit multinational businesses](https://transcribe.com/pseudo/blog/id313).


Looking to expand your global reach? Check out these seven tips to make your multilingual content marketing strategy a global success!

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Multilingual Content Marketing: 7 Tips for Global Success

// How to Transcribe Audio to Text Manually
// Want to try your hand at manual transcription? Learn how to transcribe audio to text manually - and accurately - with our handy step-by-step guide.

# How to Transcribe Audio to Text Manually 

Transcribing by hand is a cost-effective, DIY approach to [converting audio or video into text](https://transcribe.com/pseudo/). It involves listening closely to each word and typing it out yourself, often with a lot of pausing, rewinding, and replaying along the way.

Manual transcription is time-consuming, but it can also be a valuable skill, offering a deeper understanding of the content and context. If you want to get hands-on with transcription, then this nine-step guide is here to walk you through the process.

Read on for everything you need to know about manual transcription.

## 1\. Prepare your tools

First things first, make sure you have everything you need to work comfortably and efficiently. This includes:

-   A good quality pair of headphones

-   A computer (not pen and paper!)

-   A reliable media player

-   A text editor or transcription software with pause, rewind, and playback speed options

The right setup can make all the difference, saving you from hours of frustration and helping to make the transcription process as smooth as possible.

## 2\. Set up your workspace

Creating a calm, distraction-free workspace is key for helping you focus and get the job done quickly and efficiently. Find a quiet space where you won't be interrupted - whether that's a private meeting room, a library, or even your bedroom - and consider closing any non-essential applications on your computer so that you don't get distracting notifications popping up constantly.

Discover more [tips to help you transcribe quickly](https://transcribe.com/pseudo/blog/id279).

## 3\. Familiarize yourself with the content

Listen to the entire recording once before diving into transcription. This will give you an idea of the content, key themes, and overall flow, and it'll also help you identify speakers and any unusual phrases or industry-specific terms. Recognizing these phrases in advance means you won't need to keep stopping to look up meanings or spellings.

## 4\. Adjust the playback speed

Playing the audio at the right speed can make transcription significantly easier. Start with a comfortable pace - often slightly slower than normal talking speed - to catch each word clearly. If the speaker talks quickly, slow down the playback so that you can keep up. You may find that you get into the flow as the recording progresses, in which case you can adjust the speed accordingly.

## 5\. Transcribe in short segments

Rather than trying to type out entire sentences or paragraphs in one fell swoop, work in shorter, manageable segments. Play a few seconds, pause, and then type what you heard. Don't hesitate to rewind if you missed something - catching details the first time isn't always possible, and taking it piece by piece helps to reduce errors and improve overall accuracy.

## 6\. Use timestamps

Adding timestamps periodically makes navigating the transcript a lot easier, especially for longer recordings. Try to place timestamps every minute, when there's a shift in topic, or when a new speaker starts. This structure is particularly helpful if you plan to use the transcript for research or reference, as it allows readers to jump to specific points with ease.

## 7\. Use speaker separation

Clearly identifying speakers is important so that readers can follow who's speaking throughout the transcription - especially in interviews or group discussions where there are multiple voices. Label speakers as "Speaker 1," "Speaker 2," or by name if known, and keep these labels consistent throughout the transcript.

## 8\. Edit for accuracy

After you've finished the initial transcription, go back and review it for accuracy. Correct any errors, make sure you've used proper grammar and punctuation throughout, and format the text for readability with line breaks, paragraphs, and clear speaker separation. Make sure you pay close attention to areas with unclear speech or technical jargon, as these might need a little extra clarification.

## 9\. Proofread and finalize

Last but not least, give your final transcript a careful read-through to catch any overlooked errors or inconsistencies. Use this checklist to ensure you've covered everything:

-   Ensure all words are transcribed accurately

-   Verify any names, technical terms, or unusual phrases are correct

-   Correct any grammar mistakes, typos, or punctuation errors

-   Maintain consistency in tense, spelling (e.g., US vs. UK English), and style

-   Confirm speaker labels are clear and consistent throughout

-   Double-check that each label aligns with the correct speaker

-   Add paragraphs, line breaks, and bullet points as needed for clarity

-   Ensure the text flows naturally, with no abrupt or awkward breaks

-   Verify that timestamps are accurate and placed at consistent intervals

-   Confirm consistent formatting for font size, spacing, indentation, and line breaks

This final proofread guarantees your work is high quality and ready for its intended use, whether for publishing, research, or presentation.

## Alternatives to manual transcription

Transcribing by hand can be a time-consuming and laborious process. It takes a lot of effort and focus, and it typically takes [four hours for every hour of audio](https://www.espressotranslations.com/transcribe-1-hour-of-audio/) - and that's for professionals!

When you've got deadlines to meet and an ever-increasing to-do list to work through, you may well want to find another way to get the job done quickly.

That's where [automatic transcription software](https://transcribe.com/pseudo/services) - like Transcribe - comes into play. With AI-powered software, you'll save hours of time. Literally hours. Simply upload your audio or video file to Transcribe and we'll get your transcription to you in a matter of minutes. Once you've got it, you can proofread and edit it in the app, online, or in your preferred file format.

Check out our guide on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) for step-by-step instructions.

## Ready to transcribe?

Manual transcription is a time-consuming process, but it's also a valuable skill that gives you a deeper understanding of the content and context. If time isn't on your side, turn to Transcribe for accurate transcripts in a matter of minutes.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Want to try your hand at manual transcription? Learn how to transcribe audio to text manually – and accurately – with our handy step-by-step guide.

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How to Transcribe Audio to Text Manually

// How to Compress a Video for Email - 6 Easy Methods
// Discover six simple methods to compress your video for email. With a few quick adjustments, you can share your content with ease.

# How to Compress a Video for Email: 6 Easy Methods

Sending videos by email can be a real hassle. Those large file sizes make them tricky to share! Fortunately, there are some quick and easy ways to [compress a video](https://transcribe.com/pseudo/blog/id18) and make it email-friendly.

Here are six simple methods to compress your video for email - without sacrificing too much quality.

## 1\. Use a video compression tool

One of the easiest ways to reduce video file size for email is by using a dedicated video compression tool. These tools are designed to shrink files while preserving quality as much as possible - either by adjusting resolution, bitrate, file format, or a combination of the above.

Here are some popular tools to consider:

-   [HandBrake](https://handbrake.fr/)

-   [Clipchamp](https://clipchamp.com/en/)

-   [VLC Media Player](https://www.videolan.org/)

-   [Adobe Media Encoder](https://www.adobe.com/uk/products/media-encoder.html)

-   [Movavi Video Converter](https://www.movavi.com/videoconverter/)

-   [QuickTime Player (Mac)](https://support.apple.com/en-gb/106391)

## 2\. Adjust video settings

Another simple way to make your video email-ready is by tweaking a few key settings. Lowering the resolution, bitrate, or frame rate can shrink your file without sacrificing too much quality.

Here's what to look at:

-   **Resolution -** Dropping from 1080p to 720p or 480p can make a big difference in file size, and the video will still look good on smaller screens.

-   **Bitrate -** Lowering the bitrate reduces the amount of data per second. A slight decrease will make the file smaller and won't be too noticeable.

-   **Frame rate -** Reducing the frame rate from 60 fps to 30 fps works well for most videos, cutting file size without affecting playback for general use.

## 3\. Convert to a compressed format

Switching your video to a more compressed file format can make it much easier to send over email. Formats like [MP4](https://transcribe.com/pseudo/formats/convert-mp4-to-text) keep file sizes smaller while preserving good quality.

Here are a few popular formats to consider:

-   **MP4 -** A widely used format that offers high compression without losing much quality.

-   **WMV -** Windows Media Video files are usually more compact, making them a good choice for email attachments on Windows devices.

-   **AVI (Compressed) -** Although AVI files are often large, you can use compression options within this format to keep the file size manageable.

Check out our guide on [how to choose the best video file format](https://transcribe.com/pseudo/blog/id85) for more information.

## 4\. Trim unnecessary footage

Sometimes the easiest way to make a video smaller is by trimming out parts you don't need. Cutting out extra footage at the beginning or end, or removing sections that aren't essential, can bring the file size down quickly and easily. Most video editing tools make trimming simple, so it's a quick fix for oversized files.

## 5\. Zip the video file

Zipping is a quick and easy option when you're in a hurry and want to send your video as an attachment without altering the original file. Compressing the video into a zip file won't reduce the video quality itself, but it will make the file smaller and easier to attach.

Here's how to zip a video on Windows:

1.  Right-click on the video file and select \'Send To\'

2.  Choose \'Compressed (zipped) folder\'

And here's how to zip a video on a Mac:

1.  Right-click on the file or press CTRL while clicking

2.  Select \'Compress \"file name\"

## 6\. Use cloud storage and send a link

For larger videos, the easiest way to share them without worrying about file size limits is by using cloud storage. Uploading your video to a platform like Google Drive or Dropbox lets you send a simple link instead of the whole file.

Here's how to do it:

-   **Upload to a cloud service -** Popular options include Google Drive, Dropbox, and OneDrive, all of which offer free storage with easy sharing features.

-   **Create a shareable link -** Once uploaded, select the video and create a link that you can email to anyone.

-   **Control access -** Most cloud services let you adjust access settings, so you can decide if recipients can only view the video or download it too.

## Final thoughts

Compressing videos for email doesn't have to be complicated - with a few quick adjustments, you can share your content with ease. And reducing file size doesn't just help with email - it also makes [transcribing your videos](https://transcribe.com/pseudo/services/video-to-text) smoother and faster.

With Transcribe, you can upload a range of file types, including M4V, MP4, MOV, and AVI. While our platform supports files up to 2GB in size and eight hours long, smaller files will upload faster, saving you time and helping you move on to the next steps quicker - whether that's [creating subtitles](https://transcribe.com/pseudo/blog/id73), [preparing meeting minutes](https://transcribe.com/pseudo/blog/id264) or [organizing your lecture notes](https://transcribe.com/pseudo/blog/id21).

Ready to get started? [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or [launch the online editor](https://transcribe.com/pseudo/app) to begin.


Discover six simple methods to compress your video for email. With a few quick adjustments, you can share your content with ease.

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How to Compress a Video for Email – 6 Easy Methods

// 6 Benefits of Transcript Translations for Students
// Studying in a language that isn't your first? Discover the key benefits of transcript translations and how they can help you get the most out of your studies.

# 6 ways transcript translations can improve your learning experience

As a student, balancing coursework, lectures, and study time can be overwhelming - especially if you're studying in a language that isn't your first. Accessing your course materials in a language you fully understand can make all the difference.

That's where [transcript translations](https://transcribe.com/pseudo/services/transcript-translator) come in.

In this article, we'll explore the key benefits of transcript translations and how they can help you get the most out of your studies.

Ready to take control of your learning? Let's dive in!

**Jump to:**

-   1\. [They help you understand course materials more easily](#toc-1)

-   2\. [They provide extra support when you're preparing for exams](#toc-2)

-   3\. [They boost your confidence and participation in class](#toc-3)

-   4\. [They can help reduce anxiety](#toc-4)

-   5\. [They let you learn in a way that suits your personal style](#toc-5)

-   6\. [They serve as a tool for self-improvement](#toc-6)

## 1\. They help you understand course materials more easily // #toc-1

Transcript translations make it much easier to understand complex subjects, especially when you're studying in a second language. Whether it's a difficult lecture or an in-depth seminar, having the material transcribed and translated into your native language means you can process and retain information more effectively.

With academic transcript translations, you'll have a clearer grasp of key concepts, making it easier to keep up with future lessons and improving your overall academic performance.

Learn about the [benefits of academic transcription](https://transcribe.com/pseudo/blog/id23).

## 2\. They provide extra support when you're preparing for exams // #toc-2

When exam season rolls around, transcript translations can be a lifesaver. They allow you to review lectures and notes in a language you're more comfortable with, making it easier to focus on understanding the material rather than struggling with unfamiliar terms.

This extra layer of support helps you consolidate your knowledge and feel more confident going into exams. Whether you\'re revisiting complex concepts or revising key points, having access to translated materials allows you to study more efficiently and effectively.

## 3\. They boost your confidence and participation in class // #toc-3

Feeling confident in class can be tough at the best of times, especially if you\'re not fully comfortable with the language being used. Transcript translations help bridge that gap, allowing you to review the material after class in your native language.

And when you feel you have a stronger grasp of the material, you'll be more likely to contribute to class discussions and group work. With a clearer understanding of the material, you'll feel more confident expressing your ideas, asking questions, and actively participating, which can positively impact your overall learning experience.

## 4\. They can help reduce anxiety // #toc-4

Studying in a non-native language can be stressful, especially when dealing with challenging, high-brow academic content. Transcript translations take away some of that pressure by allowing you to review the material in your preferred language when things get overwhelming.

Knowing you have a translation available can reduce anxiety, as you won't constantly be worrying about missing out on important information. This peace of mind lets you focus more on learning and less on language barriers, making your study experience much smoother and more enjoyable.

## 5\. They let you learn in a way that suits your personal style // #toc-5

Everyone learns differently - you might learn better through reading, while others learn better by listening or discussing ideas. Transcript translations give you the flexibility to adapt how you learn.

Whether you like to read lecture notes line-by-line or skim through key concepts (check out our [transcript summary](https://transcribe.com/pseudo/services/automated-summaries) feature if that's the case), having a translated version lets you study in a way that works best for you. That way, you'll find it easier to absorb and retain all that important information, and you'll perform better in your courses as a result.

Find out more about the [benefits of transcript summaries for students](https://transcribe.com/pseudo/blog/id315).

## 6\. They serve as a tool for self-improvement // #toc-6

As well as helping with immediate coursework, transcript translations can also serve as a valuable tool for your personal growth. If you\'re learning a new language, having both the original and translated transcripts available allows you to compare terms and phrases, improving your language skills while keeping up with academic work.

## Ready to translate your transcripts?

At Transcribe, we support transcription and translation in more than 120 languages and dialects, so no matter your native language, we've got you covered. Simply upload your lecture or seminar recording, select the language of the content, and we\'ll provide a written transcription in the same language. Once you\'ve got that, use our [transcript translation service](https://transcribe.com/pseudo/services/transcript-translator) to convert the transcript into your preferred language.

Check out our step-by-step guide on [how to translate transcripts](https://transcribe.com/pseudo/blog/id311) for more information.


Studying in a language that isn’t your first? Discover the key benefits of transcript translations and how they can help you get the most out of your studies.

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6 Benefits of Transcript Translations for Students

// How to Transcribe Interviews for Qualitative Research
// Learn how to transcribe interviews for qualitative research and discover best practices for ensuring accurate transcription of interviews and focus groups.

# How to Transcribe Interviews for Qualitative Research

Keeping a record of interviews is a crucial part of qualitative research. Transcripts from interviews and focus groups not only give you a detailed, reliable record of the conversation, but they also make it easier to identify patterns, extract key insights, and ensure your conclusions are well-supported.

In this guide, we'll walk you through how to transcribe interviews for qualitative research using Transcribe. We'll also explore alternative methods available to you, and share best practices for ensuring accurate transcription.

Let's start by taking a closer look at the benefits of transcription in qualitative research.

**Jump to:**

-   [Why transcribe interviews in qualitative research?](#toc-1)

-   [How to transcribe interviews for qualitative research using Transcribe](#toc-2)

-   [Other methods for transcribing interviews in qualitative research](#toc-3)

-   [Best practices for accurate interview transcription](#toc-4)

## Why transcribe interviews in qualitative research? // #toc-1

Here are the key [benefits of interview transcripts](https://transcribe.com/pseudo/blog/id307) in qualitative research:

-   **Captures an accurate record of the interview -** Transcripts ensure every detail of the conversation is preserved for future reference and analysis, helping you avoid missing key information or insights.

-   **Improves research transparency -** Transcripts provide a clear and transparent record of the interview, allowing others to verify the data and understand how conclusions were drawn.

-   **Saves time and boosts productivity -** Having a written record allows you to quickly reference specific parts of the interview without having to repeatedly listen to audio files.

-   **Simplifies data analysis -** Transcripts make it easier to identify patterns, themes, and key insights, streamlining the coding and analysis process.

-   **Enables direct quoting of participants -** Transcripts allow researchers to accurately quote participants in reports or publications, preserving the authenticity of their voices.

-   **Supports collaboration -** ​​It allows researchers to share the data with team members for joint analysis.

-   **Enhances accessibility -** Written transcripts allow for easier access to the interview content, especially for researchers or collaborators who prefer or need written content over audio content.

## How to transcribe interviews for qualitative research using Transcribe // #toc-2

The most efficient way to transcribe a qualitative interview is by using [transcription software](https://transcribe.com/pseudo/) like Transcribe. Our AI-powered tool delivers high-quality transcriptions in just minutes, and because the process is fully automated, we're able to keep costs low, providing you with an affordable solution that doesn't compromise on accuracy or speed.

Here's how to use Transcribe:

### 1\. Get Transcribe

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or [launch the online editor](https://transcribe.com/pseudo/app)

### 2\. Upload your audio or video file

Transcribe allows you to import your interview files seamlessly from any app or cloud storage system, including Google Drive and Dropbox. You can also [integrate with Zoom](https://transcribe.com/pseudo/zoom-integration) for quick and easy transcription of interviews conducted via Zoom.

We support a range of file formats, including MP3, M4A, WAV, MP4, MOV, and AVI. If your file isn't in a supported format, don't worry - just reach out to us, and we'll help you convert it for smooth transcription.

### 3\. Transcribe the interview recording

Once your file is uploaded, Transcribe gets to work immediately. In just a matter of minutes - if not seconds - your interview will be fully transcribed.

### 4\. Add speaker designation and time stamps

Transcribe automatically separates the text based on who's speaking, making it easy to follow the conversation. Simply click on the speaker designations in the transcript to rename participants (e.g., "Interviewer" and "Interviewee"), and those changes will be applied throughout the document. You can also include time stamps to mark key moments for easy reference.

### 5\. Review and amend the transcript where needed

​​After your transcript is generated, take time to review it for context and accuracy. You can make any necessary adjustments directly within Transcribe's online editor, including adding the date, interviewer and interviewee names, or removing irrelevant parts of the dialogue. Editing the transcript is simple and intuitive, ensuring it meets the specific needs of your research project.

### 6\. Summarize or translate the interview transcript (optional)

Take advantage of our [transcript summary feature](https://transcribe.com/pseudo/services/automated-summaries) to quickly generate a concise summary of your transcript, perfect for quick reference or when analyzing large sets of data. You can also [translate the transcript](https://transcribe.com/pseudo/services/transcript-translator) into multiple languages to make the insights accessible to members of the research team who don't speak the original language of the interview.

### 7\. Export and analyze

When you\'re ready, export your transcript in the format that suits your needs. Transcribe offers a variety of export formats, including TXT, DOCX, PDF, JPG, and SRT, ensuring compatibility with your preferred tools and software for seamless analysis.

## Other methods for transcribing interviews in qualitative research // #toc-3

The most efficient way to transcribe a qualitative interview is with the help of transcription software. However, there are other methods available too. The approach you choose will depend on factors like the length of the interview, the time you have available, and your budget.

Here are the other methods for [transcribing interviews](https://transcribe.com/pseudo/blog/id5) for qualitative research:

### Manual transcription (the DIY method)

Manually transcribing your own research interviews is often the most budget-friendly option, but it's also the most time-consuming. On average, it takes over four hours to transcribe a one-hour interview, even for seasoned professionals. For academic researchers juggling multiple projects or deadlines, this can be a big challenge.

Without dedicated transcription software, you'll also have to switch back and forth between your audio player and a word processor, constantly pausing and rewinding. This not only slows down the process but can lead to frustration.

### Use an agency or freelancer

Another option is to hire a professional transcriptionist or agency to handle the task. These services specialize in producing highly accurate transcriptions, which can be essential for qualitative research where even subtle nuances matter.

However, the downside is cost. Academic budgets are often limited, and professional transcription services can be expensive. Plus, turnaround times vary, so you may have to wait days or even weeks for your transcripts, which could delay your research timeline.

## Best practices for accurate interview transcription // #toc-4

Here are some key best practices to ensure your qualitative interview transcriptions are accurate and high-quality.

### Capture clear audio recordings

Background noise, muffled voices, and inconsistent volume can make it difficult to understand parts of the interview, leading to inaccuracies in the transcript. To get the most accurate transcription possible, ensure your recording environment is quiet, free from distractions, and that participants speak clearly. Using high-quality recording devices will help minimize these issues, and if necessary, use software to clean up audio before transcription.

Explore our guide on [how to conduct a research interview](https://transcribe.com/pseudo/blog/id50) for more tips.

### Use transcription software to help manage your workload

Managing large volumes of audio data can become overwhelming and cause delays, especially when transcribing multiple interviews. Use transcription software like Transcribe to generate transcripts quickly, and then categorize files by theme or participant to avoid losing track of important data.

### Review transcripts for context and accuracy

Transcription software is becoming increasingly advanced, but in specialized areas or complex subjects, it may miss important context or misinterpret parts of a conversation. Always review your transcript after it's been generated to ensure it captures the true meaning of the conversation.

## Ready to transcribe an interview for qualitative research?

As you've seen, Transcribe is the most efficient method for transcribing your research interviews. You\'ll receive your transcript in a matter of minutes, if not seconds, which you can then search, summarize, analyze, and export. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Learn how to transcribe interviews for qualitative research and discover best practices for ensuring accurate transcription of interviews and focus groups.

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How to Transcribe Interviews for Qualitative Research

// 5 Benefits of AI Transcript Summaries for Researchers
// Automated summaries are transforming how researchers handle data. Discover how AI transcript summaries can help you work faster and more effectively.

# 5 Benefits of AI Transcript Summaries for Researchers

For researchers, managing and analyzing vast amounts of qualitative data can be overwhelming. Whether it\'s interviews, focus groups, or lengthy academic discussions, the sheer volume of information can slow down the research process and make it difficult to focus on deeper aspects of your research, like analysis and report writing.

That\'s where [AI-powered transcript summaries](https://transcribe.com/pseudo/services/automated-summaries) come in.

Automated summaries are transforming how researchers handle data by condensing lengthy transcripts into concise overviews. In this article, we'll explore how AI transcript summaries can help you work faster and more effectively.

Let's explore the key benefits of automated transcript summaries for researchers.

**Jump to:**

-   1\. [Boosted productivity](#toc-1)

-   2\. [Faster turnaround for reports and publications](#toc-2)

-   3\. [Enhanced data analysis](#toc-3)

-   4\. [Quick reference and easy access](#toc-4)

-   5\. [Improved collaboration and sharing](#toc-5)

## 1\. Boosted productivity // #toc-1

One of the biggest advantages of AI transcript summaries for researchers is that they boost your productivity by cutting down the time and mental effort it takes to sift through large volumes of text. Instead of spending hours manually reviewing recordings or transcripts from [research interviews](https://transcribe.com/pseudo/blog/id50) or focus group sessions, AI summaries give you a condensed, clear overview of the most important points.

This not only saves time but also reduces cognitive load, freeing up mental energy to focus on deeper analysis, critical thinking, and writing. With AI doing the heavy lifting, you can get more done in less time and with less mental strain.

## 2\. Faster turnaround for reports and publications // #toc-2

In a similar vein, AI transcript summaries help you work faster, which is particularly important when tight deadlines are looming. Instead of wading through hours of interviews or focus group discussions, AI provides you with the key insights you need, fast.

This means you can start drafting your reports or presentations without delay, leading to quicker turnarounds for your research findings. Whether you\'re preparing for a conference or submitting a paper, these AI-generated summaries help you hit your deadlines with ease. You spend less time transcribing and summarizing, and more time fine-tuning your analysis and conclusions.

## 3\. Enhanced data analysis // #toc-3

When it comes to analyzing large amounts of qualitative data, AI transcript summaries are a powerful tool. By summarizing the key themes and insights from every [academic transcript](https://transcribe.com/pseudo/blog/id23), they help researchers to spot trends and patterns more easily.

You'll spend less time filtering through noise and more time interpreting what the data really means, allowing you to dive deeper into your analysis and draw more meaningful conclusions.

## 4\. Quick reference and easy access // #toc-4

When you're working with large volumes of data, AI transcript summaries make it easy to store, organize, and navigate through your materials. Instead of being overwhelmed by pages of transcripts or hours of recordings, AI condenses the key points into manageable summaries that are easy to reference later.

This also means you can quickly locate the most important insights without having to sift through everything manually. Whether you\'re writing a paper or preparing for a presentation, having quick and easy access to your data is a huge advantage.

## 5\. Improved collaboration and sharing // #toc-5

In collaborative research projects, AI transcript summaries make sharing insights easier than ever. Instead of everyone on the team combing through long transcripts, you can circulate the AI-generated summaries so everyone is on the same page quickly.

This not only speeds up the workflow but also ensures that all team members have access to the most essential information, making discussions and brainstorming sessions more productive.

## Ready to summarize your transcripts?

With Transcribe, you can automatically generate transcript summaries with the click of a button. Explore our [step-by-step guide to summarizing transcripts](https://transcribe.com/pseudo/blog/id310) to get started.


Automated summaries are transforming how researchers handle data. Discover how AI transcript summaries can help you work faster and more effectively.

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5 Benefits of AI Transcript Summaries for Researchers

// Transcription vs Translation: What's the Difference?
// Discover the key differences between transcription and translation and learn how the two processes can be used together to make content accessible.

# Transcription vs Translation: What's the Difference?

The terms \"transcription\" and \"translation\" often get confused and muddled up. They're only a few letters apart after all, and both involve converting spoken or written content. However, the key difference lies in *what* they convert and *how* they do it.

While [transcription](https://transcribe.com/pseudo/services/audio-to-text) and [translation](https://transcribe.com/pseudo/services/transcript-translator) are both essential in many industries, they serve distinct purposes. Understanding these differences can help ensure that you're using the right service for your specific needs.

In this article, we'll start by breaking down the definitions of transcription and translation, then explore the key differences, and finally, look at how the two processes can complement each other.

**Jump to:**

-   [What is transcription?](#toc-1)

-   [What is translation?](#toc-2)

-   [Key differences between transcription and translation](#toc-3)

-   [How transcription and translation can work together](#toc-4)

## What is transcription? // #toc-1

Transcription is the process of converting spoken language into written text. In other words, it's the act of taking what someone says and writing it down word for word. It's often used in situations where keeping an accurate record of what's been said is important - think business meetings, interviews, lectures, and focus groups.

One important thing to note: transcription always stays in the same language. Whether it's a conversation in English or a speech in Spanish, transcription takes what's been said and writes it down in the same language.

## What is translation? // #toc-2

Translation, on the other hand, involves converting content from one language into another. Unlike transcription, where you stick to the original language, translation requires a deep understanding of both languages to ensure nothing gets lost in, well, translation!

Translation is used in a wide range of industries to break down language barriers and expand the international reach of content, whether that's translating product manuals, technical documents, websites or marketing materials.

## Key differences between transcription and translation // #toc-3

At first glance, transcription and translation might seem somewhat similar - they both deal with converting spoken or written content. However, the key differences between the two lie in the process, language, the skills required, and the purpose.

Here's a breakdown:

### Process

Transcription is all about listening to spoken language and converting it into text, staying true to what was originally said. Translation, however, involves taking content in one language and converting it into another language, preserving the meaning rather than the exact words.

### Language

In transcription, the language stays the same. If you're transcribing a meeting in English, the output will be in English too. Translation, on the other hand, involves moving between languages - converting a document from English to Spanish, for example.

### Skills required

Transcription demands sharp listening skills and attention to detail. The focus is on accuracy, ensuring that every word or nuance is captured. Translation, meanwhile, requires deep knowledge of both the source and target languages, along with cultural awareness. It's not just about understanding words but also their context and meaning.

### Purpose

Transcription is often used for documentation, record-keeping, and accessibility purposes, such as creating written records of meetings or interviews. Translation is typically used to bridge communication gaps, enabling people who speak different languages to understand the same content.

## How transcription and translation can work together // #toc-4

Although transcription and translation are different processes, they can often complement each other, especially in projects which require content to be made accessible across languages and formats.

Here are some common scenarios where transcription and translation work together to make content more accessible:

### Video subtitling

To [create subtitles](https://transcribe.com/pseudo/blog/id73), video content is first transcribed to create a script. This script is then translated into various languages for subtitles or voiceover, ensuring the content reaches global audiences.

### Educational videos

Lectures, tutorials, and e-learning modules are often transcribed to produce text-based resources, and then translated into multiple languages for international students.

### Training videos and materials

Global companies often transcribe training videos and resources, which are then translated to ensure consistency in training across regions. Discover more [ways transcript translations benefit multinational businesses](https://transcribe.com/pseudo/blog/id313).

### Multilingual events

Conferences, panel discussions, and presentations are often transcribed for documentation, then translated into various languages to provide reports or summaries for global participants.

### Podcasting

Podcasts are transcribed into text to provide accessible content for people with hearing impairments, then translated into multiple languages so that listeners from different regions can enjoy the content in their native language.

### Market research

Companies conducting focus groups or interviews across different regions may first transcribe the sessions for internal analysis, and then translate these transcripts to share insights with international teams.

### Press conferences

Transcriptions of press conferences, especially those addressing global issues, are translated to ensure that media in different regions can accurately report on the content.

### Academic research interviews

Transcriptions of research interviews or discussions are translated to share findings across international academic communities or to include participants who speak different languages.

## Final thoughts

I hope you've enjoyed learning about the differences between transcription and translation, and how the two can work hand in hand in a wide range of scenarios, particularly when there's a need to create content that's both accurately recorded and understandable across different languages.

At Transcribe, we support transcription and translation in more than 120 languages and dialects. Simply upload your audio or video content, select the language of the content, and we\'ll provide a written transcription in the same language. Once you\'ve got that, use our [transcript translation service](https://transcribe.com/pseudo/services/transcript-translator) to convert the transcript into other languages.

Check out our guides on [how to transcribe audio content](https://transcribe.com/pseudo/blog/id4), [how to transcribe video content](https://transcribe.com/pseudo/blog/id6), and [how to translate transcripts](https://transcribe.com/pseudo/blog/id311) for more information.



Discover the key differences between transcription and translation and learn how the two processes can be used together to make content accessible.

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Transcription vs Translation: What’s the Difference?

// How Transcription Services Can Transform Public Administration
// From efficiency and transparency to accessibility and inclusivity, discover the key benefits of using transcription software in public administration.

# How Transcription Services Can Transform Public Administration

In public administration, efficiency, transparency and accessibility across all processes are essential. With the right tools, government bodies can streamline their operations and better serve the public. One such tool is [transcription software](https://transcribe.com/pseudo/services), which helps create accessible and easily searchable records of important discussions and decisions.

Transcription involves converting spoken words into text, making meetings, speeches, and discussions easier to reference and share. With the help of artificial intelligence, transcription software automates this process, saving you a whole load of time and effort.

Whether you work in a city council, state agency, national government department, or regulatory body, transcription services can help you work more efficiently and communicate more effectively.

Here are five ways transcription services can transform public administration.

**Jump to:**

-   [1\. Improved record keeping](#toc-1)

-   [2\. Enhanced transparency for citizens](#toc-2)

-   [3\. Streamlined administrative processes](#toc-3)

-   [4\. Easy access and searchability](#toc-4)

-   [5\. Improved accessibility and inclusivity](#toc-5)

## 1\. Improved record keeping // #toc-1

In public administration, keeping accurate records is essential. Whether it's meetings, public hearings, or internal discussions, having reliable and detailed transcripts ensures nothing gets lost in translation. Transcription services provide precise written records that can be easily archived and referred back to when needed, helping avoid any miscommunication or misunderstandings down the line.

## 2\. Enhanced transparency for citizens // #toc-2

Transparency is a cornerstone of good governance. Citizens want to know what decisions are being made by public institutions and why. Transcription services make it easier to share important information with the public by providing clear, accessible written records of meetings and speeches. Making these transcripts available to the public builds trust, as citizens can see exactly what was said and done, ensuring accountability and fostering open communication between government and the people.

## 3\. Streamlined administrative processes // #toc-3

One of the biggest challenges in public administration is handling the vast amount of information generated each day - especially when it comes to [meeting minutes](https://transcribe.com/pseudo/blog/id263). There's often a huge volume of sessions that need to be recorded, transcribed, and published, often under tight deadlines, and managing this process efficiently can be a daunting task.

Transcription services help lighten the load by quickly converting audio or video content into text, reducing the time staff spend manually writing up meeting notes or reports. This allows government officials to focus on making decisions and driving progress rather than getting bogged down in administrative tasks.

## 4\. Easy access and searchability // #toc-4

Trying to find a specific piece of information from hours of recorded meetings is quite literally like trying to find a needle in a haystack. Transcription services solve this problem by creating searchable digital records. With digital transcripts, you can easily search for keywords, names, or topics, allowing government officials and members of the public alike to quickly find the information they need. This improves efficiency, making it easier to retrieve and review important details whenever necessary - whether that's to review past decisions, track project progress, or respond to public inquiries.

## 5\. Improved accessibility and inclusivity // #toc-5

A government that works for everyone must ensure its communications are accessible to all. Transcription services can play a key role in making government information more inclusive. For individuals with hearing impairments or those who prefer reading to listening, having access to written transcripts is invaluable. Additionally, [transcripts can be easily translated into other languages](https://transcribe.com/pseudo/blog/id311), helping to reach non-native speakers and ensuring that everyone can engage with the government's work.

## Final thoughts

As you can see, transcription services can transform public administration in numerous ways. At Transcribe, we help a range of government bodies and public institutions with their transcription needs, be it transcribing meetings, speeches, or conversations.

Our AI-powered software means you get incredibly fast, high-quality transcriptions at the best possible price. We support more than 120 languages and dialects, plus a variety of import and export formats, and we\'re on hand to offer professional support if you need any assistance. Simply upload your audio or video recording, and you\'ll receive your transcript in a matter of minutes.

If you\'d like to see for yourself how Transcribe can help to improve efficiency, transparency, and accessibility in your organization, [download our app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.



From efficiency and transparency to accessibility and inclusivity, discover the key benefits of using transcription software in public administration.

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How Transcription Services Can Transform Public Administration

// 6 Benefits of Automated Transcript Summaries for Journalists
// From streamlining workflows to meeting deadlines, discover why automated transcript summaries are an essential part of every journalist's toolkit.

# 6 Benefits of Automated Transcript Summaries for Journalists

The world of journalism is about as fast-paced as it comes. Whether you\'re covering breaking news, conducting in-depth interviews, or sifting through hours of press conferences, time is always of the essence, and being able to extract key information quickly is a game-changer. That's where [automated transcript summaries](https://transcribe.com/pseudo/services/automated-summaries) come in.

Automated transcript summaries are, quite simply, AI-generated summaries of transcripts. These concise summaries are transforming how journalists work by streamlining processes, improving accuracy, and giving reporters more time to focus on what matters most: storytelling.

In this article we'll explore the six key benefits of these AI-powered tools and why they're becoming an essential part of every journalist's toolkit.

## 1\. Time-saving

Journalists often have to deal with hours of recordings from interviews, speeches, and press conferences, and reviewing and transcribing these is a pretty arduous task. Not only can it feel repetitive and mind-numbing, it also cuts into the precious time available for actual reporting.

With automated transcript summaries, you can turn long recordings into concise, easy-to-read highlights with the click of a button. This means you can quickly get the gist of what was said without having to listen to the entire recording or scroll through pages of transcripts. This saves journalists a lot of time and effort - time and effort that can be much better spent on the nitty-gritty of reporting!

## 2\. Faster turnaround

Deadlines are the backbone of journalism. When you're on a tight schedule, every minute counts. But when you have hours of recordings and pages of transcripts to work through before you can publish your story, those deadlines can feel intimidating at best, impossible at worst.

Automated transcript summaries significantly speed up your workflow, allowing you to meet those tight deadlines with ease. Whether you're covering a breaking news story or submitting an article for an imminent publication date, having an AI tool summarize a transcript means you get the information you need much faster - and the story out in no time!

## 3\. Streamlined research

Journalists often juggle multiple sources when working on a story. Whether it's interviews, background research, or expert opinions, gathering and organizing information from here, there, and everywhere can feel pretty overwhelming.

Automated transcript summaries make this process much more efficient by quickly filtering out irrelevant content and highlighting the most important points from each recording. Instead of spending hours cross-referencing different documents, you can focus on the summaries to extract the information you need. The summaries will provide you with the golden nuggets you need to add depth to your story - and you can always expand the source to find extra detail and specific quotes once you know you're in the right place.

## 4\. Enhanced collaboration

Journalism is often a team effort, especially when covering big stories or working within a newsroom. Automated transcript summaries make collaboration smoother by providing all team members with clear and concise summaries of interviews, meetings, or press briefings - saving the whole team significant time and effort.

This ensures that everyone is aligned and can contribute meaningfully to the story, whether it's an editor reviewing your draft or a colleague adding their own research.

## 5\. Focus on storytelling

At the end of the day, journalism is all about storytelling. And the time and energy spent on manual tasks like [transcribing interviews](https://transcribe.com/pseudo/blog/id5) could always be better used for crafting compelling narratives. Automated transcript summaries free journalists from these repetitive tasks, allowing them to focus more on the creative side of reporting.

By reducing the burden of transcription and data processing, you have more time to dive into the heart of the story, uncover deeper insights, and deliver content that resonates with your audience. Whether it's crafting a hard-hitting investigative piece or writing a human-interest story, automated tools give you the freedom to focus on what matters most: telling the story.

## 6\. Archiving and future reference

As a journalist, you often need to refer back to previous interviews, press conferences, or events when working on follow-up stories or long-term projects. Manually searching through past transcripts can be time-consuming, whereas automated transcript summaries offer a quick and efficient way to revisit key points from past content.

With a summarized version, you can quickly refresh your memory and find relevant quotes and information for your new story. These summaries can be efficiently stored and organized so that important content is easily accessible when needed.

## Final thoughts

Automated transcript summaries are an invaluable tool for journalists, helping to streamline workflows and free up more time for what truly matters - storytelling. Whether you're working on a fast-paced breaking news story or conducting in-depth investigative reporting, AI-powered summaries can make a huge difference in how you approach your work.

With Transcribe, you can automatically generate transcript summaries with the click of a button. Explore our step-by-step guide to [summarizing transcripts](https://transcribe.com/pseudo/blog/id310) to get started.


From streamlining workflows to meeting deadlines, discover why automated transcript summaries are an essential part of every journalist’s toolkit.

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6 Benefits of Automated Transcript Summaries for Journalists

// 6 Benefits of Automated Transcript Summaries for Students
// Improve your study techniques with the help of automated transcript summaries. Explore 7 key benefits of automated transcript summaries for students.

# 6 Benefits of Automated Transcript Summaries for Students

In the era of digital learning and information overload, students are always on the lookout for ways to improve their study techniques and manage their time more effectively. One of the most exciting advancements in educational technology is not just the use of transcription - but [automated transcript summaries](https://transcribe.com/pseudo/services/automated-summaries) too.

Powered by artificial intelligence, certain transcription tools can quickly condense lengthy lecture and seminar recordings into concise summaries. And these summaries offer a wide range of benefits when it comes to your academic life and your learning experience.

Let's explore seven key benefits of automated transcript summaries for students.

**Jump to:**

-   [1\. They save you a lot of time](#toc-1)

-   [2\. They improve your comprehension and retention](#toc-2)

-   [3\. They enhance your study techniques](#toc-3)

-   [4\. They support collaborative working](#toc-4)

-   [5\. They simplify exam prep](#toc-5)

-   [6\. They promote accessibility and inclusivity](#toc-6)

## 1\. They save you a lot of time // #toc-1

One of the biggest perks of automated transcript summaries is the time you\'ll save. Instead of spending hours manually combing through [lecture transcripts](https://transcribe.com/pseudo/industries/for-students), seminar recordings, and interviews, you can use tools to do the heavy lifting for you. These tools automatically generate concise, easily digestible transcript summaries featuring the key points discussed in the recording. You can quickly grasp the main points, and then spend more time on deeper learning and analysis - as well as enjoying extracurricular activities!

## 2\. They improve your comprehension and retention // #toc-2

AI-powered transcript summaries help you better understand and remember information as part of your studies. By presenting key information clearly and concisely, these summaries make it easier to grasp the core ideas and concepts - which is especially useful for complex subjects where understanding the bigger picture is crucial.

Having access to summarized content also makes it easier for you to review and reinforce your knowledge more frequently, as concise study notes are far easier to refer back to than pages and pages of information. This helps with long-term retention so that you aren\'t fully reliant on last-minute cramming!

## 3\. They enhance your study techniques // #toc-3

Automated summaries provide you with easy-to-reference study materials that can complement various other study techniques you might use, such as flashcards and mind maps for revision. Once you've got your summary, you can add it to a revision folder alongside other summaries, summarize it further on to flashcards, or use the key points to create visual mind maps that help you with memorizing important information.

## 4\. They support collaborative working // #toc-4

In group study sessions or collaborative projects, automated transcript summaries ensure everyone has a consistent understanding of the material - even if they weren't able to attend the original lecture. This is vital for productive discussions and effective teamwork. You can easily share AI summaries with other group members, making sure everyone is on the same page and can contribute meaningfully to the project. Plus, you'll earn extra kudos from your peers for providing such a helpful resource!

## 5\. They simplify exam prep // #toc-5

Preparing for exams can be stressful at the best of times, but automated transcript summaries make exam prep easier by providing quick access to the most important information from your lectures and seminars. This targeted approach to studying helps you focus on the areas that matter most, and it also helps you to quickly identify your areas of weakness. By knowing where you need to improve, you can allocate your study time more effectively, increasing your chances of performing well in exams.

## 6\. They promote accessibility and inclusivity // #toc-6

Last but by no means least, automated transcript summaries are important for [accessibility and inclusivity](https://transcribe.com/pseudo/blog/id25). If you have a hearing impairment or a learning disability, summaries can be a game-changer. Summaries offer an alternative way to access and understand lecture content without having to rely solely on lengthy recordings or transcripts.

AI can also [translate transcripts](https://transcribe.com/pseudo/blog/id311) and summaries into multiple languages, making educational content more accessible if you\'re an international student or a non-native speaker of the original language.

## Ready to summarize your transcripts?

Incorporating automated transcript summaries into your study routine can significantly enhance your learning experience. And as AI technology continues to evolve, the potential for automated transcript summaries to revolutionize education will become even more apparent.

With Transcribe, you can automatically generate transcript summaries with the click of a button. In a matter of minutes - if not seconds - you'll have clear and concise summaries to help you learn, revise, and pass your exams with flying colors!

Explore our step-by-step guide to [summarizing transcripts](https://transcribe.com/pseudo/blog/id310) to get started.



Improve your study techniques with the help of automated transcript summaries. Explore 7 key benefits of automated transcript summaries for students.

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6 Benefits of Automated Transcript Summaries for Students

// Automated Transcript Summaries: 6 Benefits for Businesses
// Efficiency is the name of the game when it comes to business success. Discover how transcript summaries can help boost efficiency in your organization.

# Automated Transcript Summaries: 6 Benefits for Businesses

Whether you\'re a small startup or a large corporation, efficiency is the name of the game when it comes to staying ahead in business. One way to boost efficiency is with the help of [automated transcript summaries](https://transcribe.com/pseudo/services/automated-summaries). By using AI-powered tools to automatically condense lengthy meetings, conversations, and documents into concise summaries, you can revolutionize the way your business operates.

Here are six of the key benefits of automated transcript summaries for businesses.

**Jump to:**

-   [1\. Boosted productivity](#toc-1)

-   [2\. Informed decision-making](#toc-2)

-   [3\. Efficient meetings](#toc-3)

-   [4\. Streamlined communication](#toc-4)

-   [5\. Cost savings](#toc-5)

-   [6\. Enhanced accessibility and inclusivity](#toc-6)

## 1\. Boosted productivity // #toc-1

Using AI to [summarize transcripts](https://transcribe.com/pseudo/blog/id310) significantly boosts productivity by reducing the time employees spend reviewing lengthy documents and meeting notes. Instead of sifting through hours of recordings or pages of transcripts, AI can condense this information into bite-sized summaries within minutes. This means employees can quickly access and digest the essential details, freeing up their time to focus on more strategic tasks instead.

## 2\. Informed decision-making // #toc-2

Effective decision-making relies on having access to accurate and relevant information. AI transcript summaries provide executives and managers with clear, concise summaries of meetings, reports, and other communications, helping them to make well-informed decisions quickly. This means businesses can respond more swiftly to opportunities and challenges and maintain a competitive edge in the market.

## 3\. Efficient meetings // #toc-3

Meetings are an important part of day-to-day business, but they can often be somewhat time-consuming and unproductive. AI-powered transcript summaries make meetings that much more efficient - for those present and for those who couldn't attend - by condensing lengthy discussions into essential takeaways once the meeting has ended.

Participants - plus those who couldn't make the meeting - can quickly review what's been discussed and follow up on their responsibilities without wading through extensive transcripts and [meeting minutes](https://transcribe.com/pseudo/blog/id263). What's more, it saves attendees from having to take their own notes, instead allowing them to stay focused on the conversion while AI captures all the key points and shares a summary at the end.

## 4\. Streamlined communication // #toc-4

Clear and efficient communication is key to the success of any organization, and transcript summaries improve communication by providing clear and concise overviews of complex discussions. This helps prevent miscommunication - and reduces the risk of people not keeping up with the latest information because of the intimidating length of certain transcripts.

These summaries can be easily shared across teams, departments, and even with external stakeholders, ensuring everyone is on the same page. This leads not only to better understanding, but to better teamwork and collaboration too.

## 5\. Cost savings // #toc-5

Using AI to automate transcript summaries can lead to significant cost savings for businesses. Manual summarizing can be both time-consuming and expensive, but by harnessing the power of automation, you minimize the hours spent on transcribing and summarizing meetings, interviews, and other communications.

This means companies can allocate resources more efficiently. And the improved productivity and faster decision-making enabled by AI summaries can reduce operational costs even further. These savings can be reinvested into other critical areas of the business, driving growth and innovation - and ultimately, success!

## 6\. Enhanced accessibility and inclusivity // #toc-6

Last but by no means least, summarized transcripts play a crucial role in promoting accessibility and inclusivity within organizations. By providing clear and concise summaries of meetings and documents, AI helps ensure that all employees, including those with disabilities, have access to essential information. This is particularly important for individuals who may find it challenging to process long transcripts or who require assistive technologies.

AI can also [translate transcripts](https://transcribe.com/pseudo/blog/id311) and transcript summaries into multiple languages, making it easier for multinational teams to collaborate effectively. By creating an inclusive environment where information is accessible to everyone, businesses can boost employee engagement and foster a more diverse and innovative culture.

## Ready to summarize a transcript?

With Transcribe, you can automatically generate transcript summaries with the click of a button. Explore our [step-by-step guide to summarizing transcripts](https://transcribe.com/pseudo/blog/id310) to get started.



Efficiency is the name of the game when it comes to business success. Discover how transcript summaries can help boost efficiency in your organization.

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Automated Transcript Summaries: 6 Benefits for Businesses

// 7 Ways Transcript Translations Benefit Multinational Businesses
// Overcoming language barriers is vital for global businesses. Discover 7 ways transcript translations break down these barriers and drive global success.

# 7 Ways Transcript Translations Benefit Multinational Businesses

When you're part of a multinational business, overcoming language barriers is vital. Whether it's interacting with international colleagues, clients, or customers, effective communication with speakers of other languages is key.

[Transcript translations](https://transcribe.com/pseudo/services/transcript-translator) come in handy in a wide range of situations. From meetings and conferences to market research and marketing, translated transcripts help engage a wider audience - both internally and externally - and drive global success.

In this guide, we'll explore seven key ways transcript translations benefit multinational businesses.

Let's dive in!

**Jump to:**

-   [1\. Inclusive meetings](#toc-1)

-   [2\. Impactful global conferences](#toc-2)

-   [3\. Accessible training and development programs](#toc-3)

-   [4\. Improved customer support](#toc-4)

-   [5\. Effective market research and analysis](#toc-5)

-   [6\. Enhanced internal communications](#toc-6)

-   [7\. Targeted marketing and advertising](#toc-7)

## 1\. Inclusive meetings // #toc-1

In multinational businesses, meetings often involve participants from different countries. [Multilingual transcription](https://transcribe.com/pseudo/blog/id225) ensures that all team members, regardless of their native language, can fully understand the discussion points, decisions made, and action items assigned. Even if they have a comprehensive grasp of the meeting language, translated meeting transcripts allow them to plug any gaps and recap discussion points that they didn't fully understand once the meeting has ended.

This fosters better collaboration and prevents miscommunication and misunderstanding. By providing translated transcripts, businesses can ensure that no important details are lost in translation, and that all participants are equally informed and aligned.

## 2\. Impactful global conferences // #toc-2

When hosting large global conferences, language barriers can hinder the full participation of attendees from different countries. Providing transcript translations of keynote speeches, panel discussions, and Q&A sessions ensures that the conference content is accessible to a broader audience, enhancing the overall reach and impact of the conference.

By offering translated transcripts, businesses can be more inclusive, promote more valuable discussions, facilitate better knowledge exchange, and strengthen global connections among professionals catching up with the event retrospectively.

## 3\. Accessible training and development programs // #toc-3

Training and development programs ensure that employees are well-equipped with the necessary skills and knowledge. And if you're creating programs in one language, it makes sense to translate them so that they're available to employees across all locations.

Translating transcripts from training videos and other content allows employees to access the same high-quality training material in their native language. This ensures consistency in learning and helps overcome language barriers that might otherwise hinder understanding. Employees from around the world can fully engage with the training content, helping them to upskill and implement their learnings more effectively.

## 4\. Improved customer support // #toc-4

In a global business, customers may speak different languages, making it challenging for your customer support team to address their concerns effectively. With translated call transcripts, customer service teams can understand and respond to customer issues more accurately.

This leads to quicker resolutions and higher customer satisfaction. Additionally, having translated transcripts helps in training customer support agents by providing examples of effective communication in various languages.

## 5\. Effective market research and analysis // #toc-5

Market research is vital for understanding consumer behavior, preferences, and trends in different regions. Conducting interviews, surveys, and focus groups in various languages can provide comprehensive insights into global markets - and translating these research transcripts ensures that the data can be accurately interpreted and analyzed.

Multinational businesses can then develop strategies based on diverse market perspectives, leading to more targeted and effective marketing campaigns, product development, and business decisions.

## 6\. Enhanced internal communications // #toc-6

Effective internal communication is essential for maintaining a cohesive and productive work environment in multinational businesses. Translating internal comms, such as company updates, policy changes, and important announcements, ensures that all employees receive the same information - regardless of their location or native language.

This promotes inclusivity and helps to keep everyone on the same page. This in turn helps to foster a unified corporate culture and improve employee engagement worldwide - for a happier and more productive workforce.

## 7\. Targeted marketing and advertising // #toc-7

Reaching a global audience with your marketing and advertising efforts requires clear communication in multiple languages. Translating the transcripts of your marketing content - whether that's videos, podcasts, or other audio-visual content - ensures that the message resonates with diverse audiences.

Transcript translations of marketing and advertising content help businesses to engage with potential customers worldwide, which helps expand global reach and helps you to build a loyal customer base in different regions.

## Ready to translate your transcripts?

At Transcribe, we support transcription and translation in more than 120 languages and dialects. Simply upload your audio or video content, select the language of the content, and we\'ll provide a written transcription in the same language. Once you\'ve got that, use our [transcript translation service](https://transcribe.com/pseudo/services/transcript-translator) to convert the transcript into other languages.

Check out our guides on [how to translate transcripts](https://transcribe.com/pseudo/blog/id311) for more information.



Overcoming language barriers is vital for global businesses. Discover 7 ways transcript translations break down these barriers and drive global success.

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7 Ways Transcript Translations Benefit Multinational Businesses

// 5 Essential Zapier x Transcribe Automations for Podcasters
// The new Zapier x Transcribe integration allows podcasters to automate the podcast transcription process. Discover the top five automations for podcasters.

# 5 Essential Zapier x Transcribe Automations for Podcasters 

When it comes to podcasting, a lot goes on behind the scenes. From recording and editing to publishing and promoting, the process demands a considerable amount of time and effort. One of the most time-consuming tasks is transcribing your episodes, particularly when you're regularly posting new episodes. Nevertheless, it's a crucial step for accessibility and content repurposing.

Fortunately, the new [Zapier x Transcribe integration](https://transcribe.com/pseudo/zapier-integration) is on hand to simplify this aspect of podcasting by automating the transcription process from start to finish.

Let's explore the top 5 automations for streamlining your [podcast transcription](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters) process.

**Jump to:**

-   [1\. Automate uploads from cloud storage to Transcribe](#toc-1)

-   [2\. Automate uploads from email to Transcribe](#toc-2)

-   [3\. Save completed transcripts to cloud storage](#toc-3)

-   [4\. Distribute completed transcripts via email](#toc-4)

-   [5\. Create new tasks for transcription review in your project management software](#toc-5)

## 1\. Automate uploads from cloud storage to Transcribe // #toc-1

Chances are that you use cloud storage for storing your podcast recordings. It's an easy way to ensure everyone involved in the production has access to the final recording, and it safeguards against accidental deletion. However, manually transferring audio files from services like Google Drive, Dropbox, OneDrive, and iCloud to your transcription service can disrupt your workflow when you're busy with other tasks.

The Zapier x Transcribe integration simplifies this process by automating the transfer, ensuring your recordings are quickly and effortlessly sent for transcription. Simply set up a Zap so that new audio files saved in cloud storage are automatically sent to Transcribe.

Here's an example of that automation:

-   **Trigger:** A new podcast recording is saved in Google Drive, Dropbox, iCloud, or OneDrive

## **Action:** The recording is automatically uploaded to Transcribe for transcription

**Find out more about [how to automate transcription with Zapier x Transcribe](https://transcribe.com/pseudo/blog/id303)**

## 2\. Automate uploads from email to Transcribe // #toc-2

If you regularly receive the final version of podcast recordings via email, managing these files can be a hassle too. Manually downloading and uploading audio files for transcription takes up valuable time that could be better spent on planning and creating your next episode.

With the Zapier x Transcribe integration, you can automate this process. Simply set up a Zap to automatically upload email attachments directly to Transcribe. That way, whenever a new audio file attachment arrives, Zapier will instantly upload it to Transcribe for transcription. You don't need to do anything, simply let the integration work its magic.

Here's an example of that automation:

-   **Trigger:** A new podcast recording is received via Gmail

-   **Action:** The recording is automatically uploaded to Transcribe for transcription

## 3\. Save completed transcripts to cloud storage // #toc-3

Once your podcast episodes are transcribed, the next step is making these transcripts accessible to your team. This is crucial in the world of podcasting because multiple team members, including editors, marketers, and writers, all need access to the content. Editors need to check the accuracy of the transcripts, marketers use them for promotion, and writers use them to repurpose the podcast into additional content like blogs or social media posts.

**Find out more about the [benefits of podcast transcription](https://transcribe.com/pseudo/blog/id299)**

Thanks to the Transcribe x Zapier integration, you can create a Zap to automatically upload completed podcast transcripts to a specific folder in your preferred cloud storage service. As soon as a transcript is ready in Transcribe, it will be instantly sent to that folder. This automation not only saves you time but also keeps your transcripts neatly organized in one central location, for easy access and enhanced collaboration.

Here's what this automation looks like:

-   **Trigger:** A transcription is completed in Transcribe

-   **Action:** The completed transcript is automatically saved to a designated folder in Google Drive, Dropbox, or OneDrive

## 4\. Distribute completed transcripts via email // #toc-4

Keeping your team updated with the latest podcast transcripts via email can be a time-consuming and error-prone task. It\'s easy to accidentally send the file to the wrong person, forget to include someone, or not get around to sending it until it\'s too late.

Instead, set up a Zap to automatically email the completed transcript to your team as soon as it\'s ready. This ensures that everyone who needs access to the transcript receives it promptly, eliminating the risk of mistakes or delays.

Here's what this automation looks like:

-   **Trigger:** A transcription is completed in Transcribe.

-   **Action:** The completed transcript is automatically sent to your team via Gmail, Outlook, or other email services

**Find out more about [how to automate transcription distribution with Zapier x Transcribe](https://transcribe.com/pseudo/blog/id302)**

## 5\. Create new tasks for transcription review in your project management software // #toc-5

In podcasting, project management tools like Trello, Monday.com, and Asana are essential for managing episode schedules, coordinating editing tasks, and organizing promotional activities. They keep everything on track and ensure that all aspects of your production are completed on time.

The Transcribe x Zapier integration allows you to automate the creation of new tasks - specifically for transcription review - in these tools whenever a new file is added to Transcribe for transcription. Each task can include relevant details such as the file name, a link to the transcription, the team member assigned for review, and the deadline.

This automation ensures that your transcription review process is seamlessly integrated into your overall production workflow, so that an accurate transcript is ready on time to be posted alongside your latest episode.

Here's an example of this automation:

-   **Trigger:** A new podcast recording is uploaded to Transcribe for transcription

-   **Action:** A new task is created in Asana, Trello, or Monday.com to review the transcript once it\'s completed

## How to set up podcast transcription automations with Zapier and Transcribe 

It's quick and easy to set up automations. Here's how to get started:

1\.  Open Zapier and search for Transcribe and the other app you'd like to connect it with

2\.  Pick one of the apps as a trigger to kick start your automation (e.g. you receive an email in Gmail or a new transcript is ready in Transcribe)

3\.  Choose a resulting action (e.g. the audio file is uploaded to Transcribe or the new transcript is uploaded to your desired cloud storage service)

Et voila, you're ready to automate your podcast transcription workflow.

## Final thoughts 

Thanks to the new Zapier x Transcribe integration, podcast production teams can enjoy a streamlined transcription workflow. From importing audio files from cloud storage and distributing completed transcripts to updating project management tools with new review tasks, this integration can save you valuable time and boost overall productivity in your podcast production process.

[Connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304) to get started.



The new Zapier x Transcribe integration allows podcasters to automate the podcast transcription process. Discover the top five automations for podcasters.

abtk312

5 Essential Zapier x Transcribe Automations for Podcasters

// How to Translate Transcripts Using Transcribe
// Learn how to use our transcript translation service

# How to translate transcripts using Transcribe

Looking for ways to break down language barriers? Whether you're managing a global team, sharing academic research with international colleagues, or trying to expand the reach of your podcast, translating transcripts can make all the difference.

Transcribe's AI-powered [transcript translation service](https://transcribe.com/pseudo/services/transcript-translator) is here to help you overcome obstacles and make your content accessible to a worldwide audience.

In this guide, we'll walk you through how to use Transcribe to translate your transcripts. But first, let's look at the benefits of transcript translation and why it's a game-changer for various industries.

**Jump to:**

-   [Benefits of using Transcribe for transcript translation](#toc-1)

-   [Who benefits from Transcribe's AI transcript translation service?](#toc-2)

-   [How to translate transcripts using Transcribe](#toc-3)

## Benefits of using Transcribe for transcript translation // #toc-1

With our advanced AI translator, you can translate your audio and video transcripts with ease - into more than 120 languages! Here are the main benefits of using Transcribe to translate your transcripts:

### Saves time and boosts productivity

Instead of spending hours manually translating transcripts, you can rely on our AI to deliver fast and accurate results, freeing up your time for other important tasks.

### Expands global reach 

With Transcribe, you can translate transcripts into more than 120 languages. So whether you want to translate transcripts to English, Spanish, Mandarin, or Urdu, we've got you covered. [Multilingual transcription](https://transcribe.com/pseudo/blog/id225) helps you communicate effectively with a diverse, international audience, enhancing your global presence and impact.

### Improves communication and collaboration

By providing translated transcripts, you ensure that all team members, clients, and partners are on the same page, regardless of their native language. This improves communication and fosters better collaboration, making it easier to work together towards common goals.

### Streamlines workflows

Transcribe integrates seamlessly with popular tools like Zoom, Gmail, and Google Drive for a smooth and efficient transcription workflow. All your tools work together effortlessly, so you can focus on what you do best, without being bogged down by technicalities.

## Who benefits from Transcribe's AI transcript translation service? // #toc-2

### Businesses

Businesses use the transcript translation feature to improve communication with international colleagues, clients, and partners. By translating meeting notes, presentations, and documents into multiple languages, businesses ensure everyone is aligned - regardless of language barriers.

### Students

Students use the feature to translate lecture notes and study materials into their native language or other languages of interest, enhancing their understanding - particularly when it comes to complex subjects.

### Academics

By translating lectures, discussions, and interviews, academics enhance their research capabilities and boost collaboration with international colleagues.

### Journalists

Journalists use transcript translations to quickly convert interviews and press conferences into multiple languages, improving their ability to deliver news stories - with accurate quotes - to a global audience.

### Podcasters

Podcasters use the transcript translation feature to make their content more accessible to an international audience. By providing translations of podcast transcripts, they can reach non-native speakers worldwide, increasing their reach and engagement.

## How to translate transcripts using Transcribe // #toc-3

1\.  **Transcribe your audio or video file**

Upload your audio or video file to Transcribe or use our live transcription feature.

![](/uploads/p311_image1_22b0d94b6a.png)

Check out our guide on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) or [how to transcribe video](https://transcribe.com/pseudo/blog/id6) for step-by-step instructions.

2\.  **Open the transcript in the online editor**

The translation feature is currently only available in the [online editor](https://transcribe.com/pseudo/app) - we're working on adding this feature to our app, and it will be available soon.

At this step, you can make any necessary tweaks to the transcript before we translate the text.

![](/uploads/p311_image7_d10e3e7504.png)

3\.  **Click AI Extras**

Click the diamond icon in the bottom right of the online editor to open the AI Extras menu.

![](/uploads/p311_image3_b25ea9b585.png)

4\.  **Click the Add button next to Document Translation**

![](/uploads/p311_image6_4aca99ed7a.png)

5\.  **Choose your language and click Translate**

Select the language you'd like the transcript to be translated to (there's a choice of more than 120 languages and dialects), then click Translate.

![](/uploads/p311_image2_114a0bda50.png)

6\.  **Your translated transcript is ready!**

![](/uploads/p311_image4_91027a299c.png)

7\.  **Edit, export, or share your translated transcript**

Once the translation is ready, you can edit it, export it, or share it with others in your preferred format - with or without timestamps and speaker separation.

![](/uploads/p311_image5_7f1ee781ae.png)

## Ready to translate your transcripts?

By translating your audio and video transcripts, you can break down language barriers and communicate seamlessly with a global audience.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.



Learn how to use our transcript translation service.

abtk311.png

How to Translate Transcripts Using Transcribe

// How to Summarize Transcripts Using Transcribe
// Suffering with information overload? Learn how to use our transcript summary generator to turn lengthy transcripts into concise, easy-to-read summaries.

# How to summarize transcripts using Transcribe

Ever feel overwhelmed by lengthy transcripts and wish you could get straight to the point? Whether you\'re a busy professional, a diligent student, or a hard-working content creator, wading through pages of notes or hours of recordings can be a real time sink.

That's where Transcribe comes in.

With our [AI-powered transcript summarizer](https://transcribe.com/pseudo/services/automated-summaries), you can turn those long-winded transcripts into concise, easy-to-read summaries in seconds. Let's dive into how you can use Transcribe to make your life a whole lot easier.

**Jump to:**

-   [What is a transcript summary?](#toc-1)

-   [Benefits of using Transcribe for transcript summaries](#toc-2)

-   [Who benefits from Transcribe's AI summaries?](#toc-3)

-   [How to summarize transcripts using Transcribe](#toc-4)

## What is a transcript summary? // #toc-1

A transcript summary is a concise version of a full transcript, highlighting the key points and most important information. By condensing lengthy audio or [video transcriptions](https://transcribe.com/pseudo/services/video-to-text), transcript summaries allow you to quickly grasp the main ideas without having to read the entire transcript.

## Benefits of using Transcribe for transcript summaries // #toc-2

Using the latest in AI technology, Transcribe's AI transcript summarizer provides you with clear, concise summaries in seconds. Here are the main benefits of using Transcribe to summarize your video and [audio transcripts](https://transcribe.com/pseudo/services/audio-to-text):

### Saves time and boosts productivity

With Transcribe, our AI handles the summarizing, freeing up time for you to spend on other, more important tasks. Thanks to our AI transcript summaries, you can get straight to the key points, without having to read through long transcripts.

### Keeps everyone on the same page

Our transcript summaries mean that you can share key information with everyone that needs it. No matter how busy they are, these concise summaries mean they can stay up to date with the latest information.

### Enhances accessibility

We believe in making information accessible for everyone. Clear and concise summaries ensure that non-native speakers and diverse audiences can easily understand the content.

### Supports over 120 languages

Transcribe summarizes content in more than 120 languages - no matter the language of your original transcript. If the transcript is in English, for example, you can generate summaries in French, Spanish, Mandarin, and more to make your content accessible to a wider audience.

### Streamlines workflows

Transcribe integrates with popular tools like Zoom, Gmail, and Google Drive for a seamless and efficient transcription workflow. Everything works together effortlessly, so you can focus on what you do best.

## Who benefits from Transcribe's AI summaries? // #toc-3

### Businesses

Businesses use the transcript summary feature to keep their teams in the loop with quick, concise summaries of meetings and conference calls. They also use the feature to generate summaries in multiple languages to improve communication with international employees, partners, and clients.

### Students

Students use the transcript summary feature to enhance their study materials. By generating concise AI summaries of lectures and seminars, they can focus on learning and understanding, rather than transcribing and summarizing.

### Academics

Academics use the transcript summary feature to streamline their research process by efficiently summarizing research discussions and academic conferences.

### Journalists

Journalists use the transcript summary feature to speed up their news reporting by creating brief AI summaries of interviews and press conferences. This helps them get the essential details out fast, so they can break the news first.

### Podcasters

Podcasters use the transcript summary feature to make their episodes more accessible with clear, concise summaries. Summaries also help them to engage their audience by providing the highlights at a glance.

## How to summarize transcripts using Transcribe // #toc-4

1\.  **Transcribe your audio or video file**

Upload your audio or video file to Transcribe or use our live transcription feature.

![](/uploads/p310_image5_2c7ed3fb4d.png)

Check out our guide on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) or [how to transcribe video](https://transcribe.com/pseudo/blog/id6) for step-by-step instructions.

2\.  **Open the transcript in the online editor**

The summary feature is currently only available in the [online editor](https://transcribe.com/pseudo/app) - we're working on adding this feature to our app, and it will be available soon.

![](/uploads/p310_image7_516f7c0a1d.png)

3\.  **Click AI Extras**

Click the diamond icon in the bottom right of the online editor to open the AI Extras menu.

![](/uploads/p310_image4_cd68cfa699.png)

4\.  **Click the Add button next to Document Summary**

![](/uploads/p310_image2_f3ebacb1e9.png)

5\.  **Click Summarize**

Choose your desired language for the summary, then click Summarize.

![](/uploads/p310_image1_d40e30d700.png)

6\.  **Your transcript summary is ready!**

![](/uploads/p310_image6_4592152a7d.png)

7\.  **Edit, export, or share your transcript summary**

Once the summary is ready, you can edit it, export it, or share it with others in your preferred format - with or without timestamps.

![](/uploads/p310_image3_7c9db09a67.png)

## Ready to get a transcript summary?

Say goodbye to information overload and hello to efficiency! Try our AI-powered transcript summarizer today and see for yourself how much time you can save.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Suffering with information overload? Learn how to use our transcript summary generator to turn lengthy transcripts into concise, easy-to-read summaries.

abtk310.png

How to Summarize Transcripts Using Transcribe

// Zapier x Transcribe: How to Automate Podcast Transcription
// Want to streamline your podcast transcription workflow? Learn how to automate podcast transcription and distribution with Zapier and Transcribe.

# How to Automate Podcast Transcription with Zapier and Transcribe 

Transcribing your podcast episodes can be a time-consuming task, especially when you're regularly uploading new episodes. From organizing the audio files and sending them for transcription to sharing the final transcripts with your team or audience, the entire process can take up far too much of your precious time - time that could be better spent on the more creative aspects of podcasting.

Thanks to the [Zapier x Transcribe integration](https://transcribe.com/pseudo/zapier-integration), you can now automate your entire [podcast transcription](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters) process, from transcription to distribution, freeing up time to focus on creating great content while technology handles the rest.

In this article, we'll walk you through the simple steps to set up automated podcast transcriptions using Zapier and Transcribe.

Let's get started!

**Jump to:**

-   [How does Zapier automate podcast transcription?](#toc-1)

-   [How to set up integrations with Zapier and Transcribe](#toc-2)

-   [Additional Zapier integrations for podcast transcription](#toc-3)

## How does Zapier automate podcast transcription? // #toc-1

Zapier automates podcast transcription with Transcribe by creating workflows, known as \"Zaps,\" that automatically transfer podcast recordings to Transcribe from other apps. Whether your recordings are shared via email or stored in a cloud service, Zapier ensures they are automatically sent to Transcribe for transcription - so you don't have to lift a finger.

Here's an example workflow to give you a better idea of what it looks like in practice:

1\.  **Trigger:** A new podcast recording is saved in Google Drive

2\.  **Action:** This podcast recording is automatically uploaded to Transcribe for transcription

All of this happens seamlessly behind the scenes, without any extra steps or manual input needed.

## How to set up integrations with Zapier and Transcribe  // #toc-2

To set up automated podcast transcriptions, you'll first need to [connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304).

Here's how to get started:

### Set up a trigger

In Zapier, choose the app where your podcast recordings are stored, such as Gmail, Google Drive, or Dropbox. Configure a trigger event, such as receiving a new email attachment or saving a new audio file in a specific folder.

### Create an action

Select Transcribe as the action app. When the trigger event occurs, Zapier will automatically upload the recording to Transcribe for transcription.

![](/uploads/p309_image1_a08abcc2eb.png)

And that's it, you're now ready to enjoy automated podcast transcriptions!

## Additional Zapier integrations for podcast transcription // #toc-3

As well as automating podcast transcriptions, there are a couple of other useful Zaps you might want to set up:

-   **Distributing transcripts:** Automatically send podcast transcripts to your team via email, Slack, or other collaboration tools to keep everyone informed.

-   **Storing transcripts:** Automatically save podcast transcripts to cloud storage services like Google Drive, Dropbox, or OneDrive for easy access and organization.

Here's what that might look like as part of an example workflow:

1\.  **Trigger:** A new podcast recording is saved in Google Drive

2\.  **Action:** The podcast recording is automatically uploaded to Transcribe for transcription

3\.  **Additional action:** The completed podcast transcript is automatically sent to your team via Gmail

Find out more about [how to automate transcript distribution with Zapier](https://transcribe.com/pseudo/blog/id302).

## Ready to automate your podcast transcription process? 

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [Transcribe online editor](https://transcribe.com/pseudo/app) to get started.


Want to streamline your podcast transcription workflow? Learn how to automate podcast transcription and distribution with Zapier and Transcribe.

abtk309

Zapier x Transcribe: How to Automate Podcast Transcription

// Top 5 Zapier x Transcribe Automations for Journalists
// The new Zapier x Transcribe integration allows journalists to automate the interview transcription process. Discover the top five automations for journalists.

# Top 5 Zapier x Transcribe Automations for Journalists

In the fast-paced world of journalism, you're often racing against the clock. Between researching stories, conducting interviews, writing articles, and hurrying to meet deadlines, there's barely time to breathe. And transcribing interviews is one of the most time-consuming parts of the job.

The new [Zapier x Transcribe integration](https://transcribe.com/pseudo/zapier-integration) allows journalists to automate the transcription process from start to finish, freeing up valuable time for more exciting tasks.

Here are the top five ways Transcribe and Zapier can streamline your workflow as a journalist.

**Jump to:**

-   1\. [Upload email attachments directly to Transcribe](#toc-1)

-   2\. [Send new audio files from cloud storage directly to Transcribe](#toc-2)

-   3\. [Upload completed transcripts to cloud storage](#toc-3)

-   4\. [Send new transcriptions via email](#toc-4)

-   5\. [Create new tasks in your project management software when a file is added to Transcribe](#toc-5)

## 1\. Upload email attachments directly to Transcribe // #toc-1

Journalists often receive a constant influx of recordings and audio files via email, whether from sources, interviews, or press briefings. Manually downloading and uploading these files for transcription can waste valuable time that could be spent on reporting and writing.

Thanks to Zapier x Transcribe, you can automate this entire process. Simply set up a Zap to automatically upload email attachments directly to Transcribe. Whenever a new audio file attachment arrives, Zapier will instantly upload it to Transcribe for transcription - no manual effort required!

**Find out more about [how to automate transcription with Zapier x Transcribe](https://transcribe.com/pseudo/blog/id303)**

## 2\. Send new audio files from cloud storage directly to Transcribe // #toc-2

If you store interviews, press conference recordings, and voice notes in cloud storage, then managing these audio files can be just as tedious as handling email attachments. Transferring files from services like Google Drive, Dropbox, OneDrive, and iCloud to your transcription service can be fiddly, time-consuming, and disruptive to your workflow.

The Zapier x Transcribe integration streamlines this process for journalists. By setting up a Zap, you can automate the transfer of new audio files from a specific cloud folder directly to Transcribe. Once set up, Zapier will monitor the folder and upload new audio files to Transcribe for transcription as soon as they appear.

## 3\. Upload completed transcripts to cloud storage // #toc-3

Once your audio files are transcribed, the next step is making these transcripts accessible to your team. For journalists, this is crucial because multiple team members often collaborate on a story. Reporters, editors, fact-checkers, and producers all need access to accurate transcripts to ensure the story is comprehensive, accurate, and cohesive.

Manually downloading completed transcripts and uploading them to your cloud storage is another one of those time-consuming, repetitive, and boring tasks.

With the Transcribe x Zapier integration, you can set up a Zap to automatically upload completed transcripts from Transcribe to a designated folder in your chosen cloud storage service. As soon as a transcription is finished, it will be instantly transferred to that folder so that everyone on your team has instant access to the latest transcripts.

Not only does this save you time, it also means that your transcripts are neatly organized and stored in one central place, for easy access and enhanced collaboration.

## 4\. Send new transcriptions via email // #toc-4

Keeping your team updated with the latest transcripts via email can be another time-consuming task - and one that's prone to human error. It\'s all too easy to accidentally send the file to the wrong person, forget to include someone, or just not get around to sending it until it\'s too late.

By setting up a Zap, you can configure Zapier to automatically send an email to your team with the completed transcription attached as soon as it\'s ready. This ensures that everyone who needs access to the transcription receives it promptly - without any risk of mistakes or delays.

**Find out more about [how to automate transcription distribution with Zapier x Transcribe](https://transcribe.com/pseudo/blog/id302)**

## 5\. Create new tasks in your project management software when a file is added to Transcribe // #toc-5

In journalism, project management tools like Trello, Monday.com and Asana are essential for managing editorial calendars and coordinating tasks. They keep things moving along and help you to meet those all-important deadlines.

The Transcribe x Zapier integration allows you to automate the creation of new tasks in these tools whenever a new file is added to Transcribe for transcription. Each task can include relevant details such as the file name, a link to the transcription, the assigned reporter or editor, and the deadline.

This automation ensures that your editorial calendar is always up-to-date, helping your team track progress, meet deadlines, and collaborate more effectively on producing timely and accurate stories.

## How to set up automations with Zapier and Transcribe

To set up automations, you'll first need to [connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304).

Here's how to get started:

1\.  Open Zapier and search for Transcribe and the other app you'd like to connect it with

2\.  Pick one of the apps as a trigger to kick start your automation (e.g. you receive an email in Gmail or a new transcript is ready in Transcribe)

3\.  Choose a resulting action (e.g. the audio file is uploaded to Transcribe or the new transcript is uploaded to your desired cloud storage service)

And that's it, you're ready to make the most of automations!

## Final thoughts

The new Zapier x Transcribe integration offers a variety of ways to automate and streamline journalists' transcription workflows. Whether it\'s importing audio files from cloud storage, distributing completed transcripts, or updating project management tools with new tasks, this integration can save valuable time, reduce human error, and enhance overall productivity in the newsroom.

[Connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304) to get started.



The new Zapier x Transcribe integration allows journalists to automate the interview transcription process. Discover the top five automations for journalists.

abtk308.png

Top 5 Zapier x Transcribe Automations for Journalists

// 9 Benefits of Transcribing Interviews
// Discover the nine key benefits of transcribing an interview and find out how you can get an interview transcript in a matter of minutes with Transcribe.

# 9 Benefits of Transcribing Interviews 

Transcribing an interview involves converting the spoken content of the interview into a written text format. This process is invaluable across a wide range of fields, from journalism and research to marketing and human resources.

Not only does transcribing an interview ensure that every word from the conversation is accurately documented for easy reference, analysis, and sharing - it also broadens the content's reach and makes it more accessible to a wider audience.

In this guide, we'll discuss nine key benefits of interview transcription. Let's jump right in!

**Jump to:**

-   1\. [Captures an accurate record of the conversation](#toc-1)

-   2\. [Simplifies conversation analysis](#toc-2)

-   3\. [Saves time](#toc-3)

-   4\. [Allows you to stay focused during the interview](#toc-4)

-   5\. [Leads to easier content repurposing](#toc-5)

-   6\. [Provides a permanent record for future reference](#toc-6)

-   7\. [Boosts collaboration](#toc-7)

-   8\. [Enhances accessibility](#toc-8)

-   9\. [Facilitates translation](#toc-9)

## Captures an accurate record of the conversation // #toc-1

First up, transcribing an interview ensures every detail of the discussion is captured accurately, providing you with a precise and reliable record of the conversation. This is crucial for journalists and researchers in particular, as it means you can quote and reference with confidence - without fear of misquoting or sharing inaccurate information.

## Simplifies conversation analysis // #toc-2

Transcribing interviews simplifies the process of analyzing conversations. Instead of having to listen back to interview recordings - pausing, rewinding, and trying to find the right section - you have a written record that's easier to refer back to.

With this written interview transcript, you can quickly locate and jump to relevant sections, which leaves more time for analysis and interpretation, and makes it easier to identify patterns and themes. It also makes it easier to compare responses from different interviews - ideal if you're interviewing multiple job candidates or study participants.

## Saves time // #toc-3

For similar reasons, an interview transcript can save you a significant amount of time and resource. With a written transcript from the interview, you can quickly jump to specific moments from the interview without having to listen back to hours of recordings.

It's easy to search your written transcript for keywords to bring up relevant sections, speeding up the process of reviewing or extracting information. And less time spent on this means more time to spend on deeper analysis and other productive tasks.

## Allows you to stay focused during the interview // #toc-4

Trying to take notes during an interview isn't just distracting for you - it can be off-putting for the interviewee too. By recording and transcribing the interview, you can put your pen down and focus on active listening instead. This helps you to get the most out of every interview - staying engaged and asking relevant follow-up questions rather than scrabbling to take notes.

With the help of interview transcription services like [Transcribe](https://transcribe.com/pseudo/), you can rest assured that you\'ll have a reliable transcript to refer back to once the interview has ended.

## Leads to easier content repurposing // #toc-5

Interview transcripts can be effortlessly repurposed into a wide range of content formats, such as blog posts, articles, and social media snippets. Transcripts also make it easy to extract quotes and key points for promotional materials or to spark discussions on platforms like LinkedIn and Twitter.

This point isn't relevant for job interviews and other confidential interviews, but for journalists, content creators, and marketers, this is a cost-effective way to get maximum value out of the original interview, reaching different audiences through different mediums.

Check out our [guide to content repurposing](https://transcribe.com/pseudo/blog/id134) for more information and inspiration.

## Provides a permanent record for future reference // #toc-6

A transcript from the interview acts as a permanent record of the information shared during the conversation. This can be referred back to at any time to check or clarify information.

This is particularly important for academic research interviews, which might be used as the source material for future research, and in corporate settings, where interview records might need to be referred back to for compliance or training purposes.

Having a written record also ensures that the information remains accessible and intact over time, protecting against the loss of data through outdated technology or deteriorating audio quality.

## Boosts collaboration // #toc-7

Interview transcripts provide excellent reference material for team members who weren't present during the interview. Sharing the transcript rather than the audio recording is beneficial in several ways - it's a smaller file size, it's easy for people to comment on, and it means that speakers of other languages can effortlessly translate the document into their preferred language (more on that later).

By making it easy for your colleagues to catch up on the information shared during the interview, you pave the way for useful discussions and collaborative decision-making.

## Enhances accessibility // #toc-8

Transcripts play a key role in making content accessible to a wider audience, including those who are deaf or hard of hearing. By providing a written version of audio and video content, transcripts ensure that everyone has equal access to information.

This is particularly important in educational and professional settings, where there are accessibility laws and guidelines to follow.

Find out more about [how to make audio content more accessible](https://transcribe.com/pseudo/blog/id25).

## Facilitates translation // #toc-9

As we touched on briefly earlier, transcripts make it easier to translate content into different languages. Written notes are far simpler to translate than audio recordings, whether you use a professional translator or a translation tool.

This is essential for global businesses, media outlets, and research institutions that need to communicate in different languages while making sure information is accurate, consistent, and accessible to a diverse audience.

## Ready to transcribe an interview? 

As you can see, there are a whole host of reasons to transcribe your interviews going forward.

With Transcribe, it's quick and easy to get an interview transcription. Our AI-powered software means you get incredibly fast, high-quality transcriptions at the best possible price. We support more than 120 languages and dialects, plus a variety of import and export formats, and we're on hand to offer professional support if you need any assistance. Simply upload your audio or video recording, and you'll receive your interview transcript in a matter of minutes.

Check out our guide on [how to transcribe an interview](https://transcribe.com/pseudo/blog/id5) for more information.

Alternatively, [download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.



Discover the nine key benefits of transcribing an interview and find out how you can get an interview transcript in a matter of minutes with Transcribe.

abtk307.png

9 Benefits of Transcribing Interviews

// Transcribe x Zapier: Top 5 Use Cases for Businesses
// The new Zapier x Transcribe integration allows businesses to automate the transcription process. Discover the top five use cases for businesses.

# Transcribe x Zapier: Top 5 Use Cases for Businesses

In the world of business, productivity is the name of the game. And in 2024 automation has become more important and accessible than ever before. The new [Zapier x Transcribe integration](https://transcribe.com/pseudo/zapier-integration) allows businesses to automate the transcription process from start to finish, freeing up valuable time for more impactful tasks. From [automated meeting transcription](https://transcribe.com/pseudo/blog/id305) to the automated distribution of transcripts to your team, this powerful integration can revolutionize your workflow.

Here are the top five ways Transcribe and Zapier can transform your business operations and boost efficiency.

**Jump to:**

-   [1\. Upload email attachments directly to Transcribe](#toc-1)

-   [2\. Send new audio files from a Google Drive folder directly to Transcribe](#toc-2)

-   [3\. Upload completed transcripts to Google Drive](#toc-3)

-   [4\. Send new transcriptions via email](#toc-4)

-   [5\. Create new items in Monday or Asana when a file is added to Transcribe](#toc-5)

## 1\. Upload email attachments directly to Transcribe // #toc-1

Receiving a constant flow of meeting recordings and audio files via email can be daunting. Manually downloading and uploading these files for transcription wastes valuable time, and when you receive a high volume of emails daily, it\'s easy for important files to slip through the cracks.

With the Zapier x Transcribe integration, you can automate this entire process. Simply set up a Zap to automatically upload relevant email attachments directly to Transcribe. That way, when a new audio file attachment is detected, Zapier will instantly upload it to Transcribe for transcription. All that, and you don't have to lift a finger!

**Find out more about [how to automate transcription with Zapier x Transcribe](https://transcribe.com/pseudo/blog/id303)**

## 2\. Send new audio files from a Google Drive folder directly to Transcribe // #toc-2

Managing audio files stored in cloud storage can be just as tedious as handling email attachments. Manually transferring these files from Google Drive (or other cloud storage services like Dropbox, OneDrive and iCloud) to your transcription service can be time-consuming and disruptive.

The Zapier x Transcribe integration streamlines this process. By setting up a Zap, you can automate the transfer of new audio files from a designated Google Drive folder directly to Transcribe. Once configured, Zapier will monitor your chosen folder for any new audio files, and when a new audio file is added, it will instantly be uploaded to Transcribe for transcription.

## 3\. Upload completed transcripts to Google Drive // #toc-3

Once your audio files have been transcribed, the next step is to ensure that these transcripts are easily accessible to your team. Manually downloading completed transcripts and uploading them to your cloud storage is another one of those repetitive and somewhat mundane tasks.

With the Transcribe x Zapier integration, you can set up Zapier to automatically upload completed transcripts from Transcribe to a designated folder in Google Drive (or your preferred cloud storage service). This means that as soon as a transcription is finished, it will be instantly transferred to your chosen folder so that your team has immediate access to the latest transcripts.

This automation not only saves time but also ensures that all transcripts are consistently organized and stored in one central location for easy access and better collaboration.

## 4\. Send new transcriptions via email // #toc-4

Keeping your team or wider company up to date with the latest meeting notes or project updates can often mean manually emailing files around. Which is of course time-consuming. And when you're busy, you might not find time to get that email sent for a good few hours - or even days!

By setting up a Zap, you can configure Zapier to automatically send an email with the completed transcription attached as soon as it\'s ready. This ensures that everyone who needs access to the transcription receives it promptly - and without any extra effort on your part.

**Find out more about [how to automate transcription distribution with Zapier x Transcribe](https://transcribe.com/pseudo/blog/id302)**

## 5\. Create new items in Monday or Asana when a file is added to Transcribe // #toc-5

Project management tools like Monday.com and Asana are often the key to managing tasks and projects efficiently. They keep everything organized, ensure smooth progress, and help maintain productivity.

With the Transcribe x Zapier integration, you can automate the creation of new tasks or items in Monday.com or Asana whenever a new file is added to Transcribe for transcription. This task can include all relevant details, such as the file name, a link to the transcription, an assignee, and the due date.

This ensures that your project management tool is always up-to-date with the latest transcription tasks, allowing your team to track progress and collaborate more effectively.

## How to set up automations with Zapier and Transcribe

To set up automations, you'll first need to [connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304).

Here's how to get started:

1\.  Open Zapier and search for Transcribe and the other app you'd like to connect it with

2\.  Pick one of the apps as a trigger to kick start your automation (for example, you receive an email in Gmail or a new transcript is ready in Transcribe)

3\.  Choose a resulting action (for example, the audio file is uploaded to Transcribe or the new transcript is uploaded to your desired cloud storage service)

And that's it, you're now ready to enjoy automations!

## Final thoughts

The new Zapier x Transcribe integration offers a variety of ways to automate and streamline your transcription workflows. From importing audio files from cloud storage to distributing completed transcripts, this integration can save businesses time, reduce the risk of human error, and ultimately enhance your company's productivity.

[Connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304) to get started.



The new Zapier x Transcribe integration allows businesses to automate the transcription process. Discover the top five use cases for businesses.

abtk306.png

Transcribe x Zapier: Top 5 Use Cases for Businesses

// Zapier x Transcribe: How to Automate Meeting Transcriptions
// Learn how to automate the transcription of your meeting recordings and how to distribute meeting transcripts to your team without having to lift a finger!

# Zapier x Transcribe: How to Automate Meeting Transcriptions 

Imagine never having to [take notes during a meeting](https://transcribe.com/pseudo/blog/id263) again. No more frantic typing, missed details, or post-meeting hours spent transcribing discussions. Not only that - imagine never having to send them around to the team again either.

Thanks to the [Zapier x Transcribe integration](https://transcribe.com/pseudo/zapier-integration), you can now automate the transcription of your meetings and distribute the notes to your entire team without having to lift a finger!

In this article, we'll guide you through the seamless process of setting up automated meeting transcriptions using Zapier and Transcribe.

Let's get started!

**Jump to:**

-   [How does Zapier automate meeting transcription?](#toc-1)

-   [How to set up integrations with Zapier and Transcribe](#toc-2)

-   [Additional Zapier integrations for meeting transcription](#toc-3)

## How does Zapier automate meeting transcriptions? // #toc-1

Zapier automates meeting transcription with Transcribe by setting up workflows, known as \"Zaps,\" that automatically transfer meeting recordings to Transcribe from other apps. Whether the recordings are shared via email or saved in a cloud storage service, Zapier ensures they are automatically sent to Transcribe for transcription.

Here's an example workflow:

1\.  **Trigger:** A new meeting recording is saved in Google Drive

2\.  **Action:** This recording is automatically uploaded to Transcribe for transcription

This all goes on behind the scenes - without any extra steps or manual input.

## How to set up integrations with Zapier and Transcribe // #toc-2

To set up automated meeting transcriptions, you'll first need to [connect Zapier with Transcribe](https://transcribe.com/pseudo/blog/zapier-integration-with-transcribe).

Here's how to get started:

1\.  Open Zapier and search for Transcribe and the other app you'd like to connect it with

2\.  Pick one of the apps as a trigger to kick start your automation (for example, you receive an email in Gmail or a new meeting recording is saved to Google Drive)

3\.  Choose a resulting action (in this case - Transcribe Audio)

4\.  Select the data you want to send to Transcribe

And that's it, you're now ready to enjoy automated meeting transcriptions!

## Additional Zapier integrations for meeting transcription // #toc-3

As well as automating meeting transcriptions, there are a couple of other useful Zaps you might like to set up:

-   **Distributing transcripts:** Automatically distribute transcripts to team members via email, Slack, or other collaboration tools.

-   **Storing transcripts:** Automatically save transcripts to cloud storage services like Google Drive, Dropbox, or OneDrive.

Here's what that might look like as part of an example workflow:

1\.  **Trigger:** A new meeting recording is saved in Google Drive

2\.  **Action:** This recording is automatically uploaded to Transcribe for transcription

3\.  **Additional action:** The transcript is automatically sent to your team via Gmail

Find out more about [how to automate transcript distribution with Zapier](https://transcribe.com/pseudo/blog/id302).

## Ready to automate meeting transcriptions?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [Transcribe online editor](https://transcribe.com/pseudo/app) to get started.

Learn how to automate the transcription of your meeting recordings and how to distribute meeting transcripts to your team without having to lift a finger!

abtk305.png

Zapier x Transcribe: How to Automate Meeting Transcriptions

// How to Integrate Zapier with Transcribe
// Learn how to integrate Zapier with Transcribe to automate your transcription workflow - no coding required.

# How to integrate Zapier with Transcribe 

Zapier is a tool that connects your favorite apps and online tools and automates tasks between them - without the need for coding skills. Zapier works with Transcribe by automating the transcription of audio and video files - and the distribution of them once they're ready.

Essentially, you set up what are known as Zaps, which are automated workflows that connect Transcribe with other apps you use.

Here's how it typically works:

-   **Trigger setup:** You begin by setting up a trigger in Zapier - a specific event that initiates the Zap. For instance, this could be the arrival of a new audio file in your Gmail.

-   **Transcription:** Once the trigger event occurs, Zapier automatically forwards the audio or video file to Transcribe. Transcribe processes the file, converting the spoken content into written text.

-   **Output actions:** After the transcription is complete, the text file can then be sent to another app, such as Dropbox or Google Drive, or even emailed directly to you.

This process eliminates the need for manual file handling, saving you time and making your transcription workflows more efficient.

## How to use Zapier with Transcribe 

With the Transcribe app, there are two main ways to use Zapier:

1\.  **Triggering transcription when you receive an audio file:** This involves setting up a Zap that triggers when you receive a new audio or video file. For example, you could create a Zap that triggers when an audio file is received via email or uploaded to a cloud storage service like Dropbox or Google Drive. This Zap could automatically forward the file to Transcribe and start the transcription process.

2\.  **Triggering distribution when transcription is finished:** Once the transcription is completed, another Zap can take over to distribute the transcript. This might involve sending the text document to Dropbox or emailing it to a specified recipient's Gmail account.

## How to connect Zapier to Transcribe 

### 1\. [Register with Zapier](https://zapier.com/sign-up?next=%2Fapp%2Fhome)

![](/uploads/p304_image4_1e96e69eb8.png)

### 2\. Connect with Transcribe

Tap to create a Zap, search for Transcribe, and select the **Transcribe** app

![](/uploads/p304_image5_bde7a74521.png)

 &nbsp;

![](/uploads/p304_image7_58d7d3b6c2.png)

### 3\. Create a Zap

In the **App & event tab**, click the **Event** dropdown to create a Zap. Choose from **Transcribe Audio** and **Transcription Finished**.

For example:

**Trigger:** Transcription finished

**Action:** Transcript is sent via email in Gmail to your Google Drive

![](/uploads/p304_image9_05201ce004.png)

**Trigger:** New attachment in Gmail

**Action:** Transcribe audio in Transcribe

![](/uploads/p304_image1_f15a03d766.png)

### 4\. Input your invite code

In the **Account tab** you'll be asked to input a code to connect to Transcribe. To find this code, visit [Transcribe.com](http://transcribe.com) on a web browser, navigate to your settings, and the code is at the bottom of the page

![](/uploads/p304_image10_62fc99c2e4.png)

 &nbsp;

![](/uploads/p304_image8_7f8bb2b2d8.png)

### 5\. Complete the information about your Action or Trigger

**For the "Transcribe Audio" automation:**

In the **Action tab**, enter the audio language, the **filename** Zapier should look out for, and the **file** Zapier should look out for (this should be populated with the file output from the previous step, such as Gmail).

![](/uploads/p304_image3_2407ecfc02.png)

**For the "Transcription Finished" automation:**

In the **Trigger tab**, enter your preferred **transcription format**, and whether you want the transcript to include **timestamps** and **speaker separation**.

![](/uploads/p304_image11_e8b286c9a7.png)

### 6\. Test and publish

Once that's done, you can test the action or trigger before publishing it

![](/uploads/p304_image6_6cab121683.png)

 &nbsp;

![](/uploads/p304_image2_46007d82ea.png)

 &nbsp;

For a more detailed breakdown of each automation type, check out our guides on:

-   [How to automate transcription with Zapier](https://transcribe.com/pseudo/blog/id303)

-   [How to automatically distribute transcripts using Zapier](https://transcribe.com/pseudo/blog/id302)

## Popular automations for Transcribe 

-   Transcribe new Google Drive audio files with Transcribe once uploaded to a folder

-   Send emails in Gmail when transcriptions are finished in Transcribe

-   Transcribe new audio file attachments from Gmail using Transcribe

-   Upload completed Transcribe transcriptions to Google Drive as new files

Follow this link to quickly create popular Zaps: [https://zapier.com/apps/transcribecom/integrations](https://zapier.com/apps/transcribecom/integrations)

## Notes 

-   Zapier automatically handles the file transfers when a Zap is triggered - no need for manual file handling. This is what automation is all about. For instance, if you need to transcribe a file from a service like Gmail, you just set up a trigger in Zapier that automatically retrieves the file from Gmail.

-   There are many triggers available on Zapier, but for now, we're just focusing on file exchange triggers and actions.

-   When you add Transcribe in Zapier, you\'ll see a field labeled "file" in the data list. This doesn\'t represent a specific audio or video file. Instead, it indicates which field from the previous trigger contains the real file to be used.



Learn how to integrate Zapier with Transcribe to automate your transcription workflow – no coding required.

abtk304.png

How to Integrate Zapier with Transcribe

// How to Automate Transcription with Zapier
// Want to streamline your transcription workflow? Learn how to automate transcription with Zapier - no coding required.

# How to automate transcription with Zapier 

Do you spend a lot of your time manually uploading audio and video files to a transcription app? Whether you're a journalist, a researcher, an administrator, or a content creator, learning to automate transcriptions with Zapier can save you a whole load of time and significantly boost your productivity.

Zapier is a powerful tool that connects your apps and automates workflows. By [integrating Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304), you can set up automations to automatically convert new audio and video files into text. Whether these files are received via email, shared to Dropbox or Google Drive, or uploaded to your project management tools, Zapier can handle the process seamlessly, ensuring your audio and video files are automatically sent to Transcribe for transcription - without any extra steps.

Here's a step-by-step guide to help you set up Zaps that automatically convert new audio and video files into text, streamlining the transcription process and freeing up time to focus on more creative and stimulating parts of your job.

## 1\. Register with Zapier

First up, [register with Zapier](https://zapier.com/sign-up?next=%2Fapp%2Fhome) or log in to your account if you're already registered.

![](/uploads/p303_image3_9611a743c1.png)

## 2\. Connect with Transcribe

Tap to create a Zap, search for Transcribe, and select the **Transcribe** app.

![](/uploads/p303_image4_5a00635f16.png)

 &nbsp;

![](/uploads/p303_image5_aaca7989b2.png)

## 3\. Create a Zap

In the **App & event tab**, click the **Event** dropdown and select **Transcribe Audio** to create a Zap.

![](/uploads/p303_image2_a686374515.png)

## 4\. Input your invite code 

In the **Account tab** you'll be asked to input a code to connect to Transcribe. Visit [Transcribe.com](http://transcribe.com) on a web browser, navigate to your settings, and you'll find the code at the bottom of the page.

![](/uploads/p303_image7_018a773e5a.png)

 &nbsp;

![](/uploads/p303_image8_4c4987e1cb.png)

## 5\. Complete the information about your desired Action 

In the **Action tab**, enter the audio language, the **filename** Zapier should look out for, and the **file** Zapier should look out for (this should be populated with the file output from the previous step, such as Gmail)

![](/uploads/p303_image1_86a828ab6b.png)

## 6\. Test and publish

Once that's done, you can test the action before publishing it.

![](/uploads/p303_image6_4164cf8f72.png)

## Popular transcription automations include: 

-   Transcribing new Google Drive audio files with Transcribe once uploaded to a folder

-   Transcribing new audio file attachments from Gmail using Transcribe

[Follow this link to quickly create popular Zaps](https://zapier.com/apps/transcribecom/integrations).

## Explore more Zapier automations with Transcribe 

Your automation journey doesn't end there. With Zapier, you can also automate the distribution of your transcripts once transcription has finished.

Check out our guide on [how to automatically distribute transcripts using Zapier](https://transcribe.com/pseudo/blog/id302) to learn how to send transcribed texts to other applications like Dropbox or email - ensuring your transcripts are always exactly where you need them to be.



Want to streamline your transcription workflow? Learn how to automate transcription with Zapier – no coding required.

abtk303.png

How to Automate Transcription with Zapier

// How to Automatically Distribute Transcripts with Zapier
// Want to streamline your transcription workflow? Learn how to automatically distribute, send, and share transcripts using Zapier - no coding required.

# How to automatically distribute transcripts using Zapier 

Do you find yourself spending a lot of precious time manually uploading new transcripts to cloud storage or sharing them via email? There's a smarter way to handle these tasks.

Zapier is a powerful tool that connects your apps and automates workflows. By [integrating Zapier with Transcribe](https://transcribe.com/pseudo/blog/id304), you can automate the file-sharing process, saving you time and reducing the chance of human error.

Whether it's sending new transcription files to Dropbox or Google Drive, sharing them with team members via email, or even posting them directly to your project management tools, by using Zapier with Transcribe, you can make your transcript management practically hands-free.

Here's a step-by-step guide to help you set up Zaps that automatically distribute new transcripts created with Transcribe.

## 1\. Register with Zapier

First things first, [register with Zapier](https://zapier.com/sign-up?next=%2Fapp%2Fhome) or log in to your account if you're already registered.

![](/uploads/p302_image4_25e60fc4da.png)

## 2\. Connect with Transcribe

Tap to create a Zap, search for Transcribe, and select the **Transcribe** app as your trigger.

![](/uploads/p302_image6_13e9e76b36.png)

 &nbsp;

![](/uploads/p302_image1_2dabe7df29.png)

## 3\. Create a Zap

In the **App & event tab**, click the **Event** dropdown and select **Transcription Finished** to create a Zap.

![](/uploads/p302_image2_40499b5728.png)

## 4\. Input your invite code 

In the **Account tab**, you'll be asked to input an invite code to connect to Transcribe. Visit [Transcribe.com](http://transcribe.com) on a web browser, go to your settings, and you'll find the code at the bottom of the page.

![](/uploads/p302_image8_72be6c2000.png)

 &nbsp;

![](/uploads/p302_image7_9850f63006.png)

## 5\. Complete the information about your desired Trigger 

In the **Trigger tab**, enter your preferred **transcription format**, and whether you want the transcript to include **timestamps** and **speaker separation**.

![](/uploads/p302_image5_553fedd8d0.png)

## 6\. Test and publish

Once that's done, you can test the trigger before publishing it

![](/uploads/p302_image3_5e1b4d88e3.png)

## Popular automations for transcription distribution include: 

-   Sending emails in Gmail when transcriptions are finished in Transcribe

-   Uploading completed Transcribe transcriptions to Google Drive as new files

[Follow this link to quickly create popular Zaps](https://zapier.com/apps/transcribecom/integrations).

## Explore more Zapier automations with Transcribe 

Want to go a step further in streamlining the transcription process? With Zapier, you can also automate the transcription of new audio and video files when they're uploaded to cloud storage or received via email.

For example, you can set up a Zap to trigger transcription when a new audio file is received via Gmail, or when a new video file is uploaded to Dropbox.

Check out our guide on [how to automate transcription with Zapier](https://transcribe.com/pseudo/blog/id303).



Want to streamline your transcription workflow? Learn how to automatically distribute, send, and share transcripts using Zapier – no coding required.

abtk302.png

How to Automatically Distribute Transcripts with Zapier

// 10 Ways to Repurpose Video Content
// Want your video content to work harder? Discover 10 innovative ways to repurpose videos, from blog posts and podcast episodes to webinars and newsletters.

# 10 Ways to Repurpose Video Content

Creating video content is a labor of love. Each video can take hours to create, and can demand a significant amount of budget too. In fact, [[a third of marketers who don't use video]{.underline}](https://www.wyzowl.com/video-marketing-statistics/) say it's because they don't have enough time, while 20% say it's too expensive.

Given the resources required for each video, it makes sense to try to get the most out of every video you produce. That's where [[content repurposing]{.underline}](https://transcribe.com/pseudo/blog/id134) comes in. By repurposing your videos into different formats for new channels, you can reduce your workload, reach a broader audience, and ensure each and every piece delivers outstanding ROI.

With that in mind, this guide will show you how to repurpose video content in 10 different ways. These methods will help you breathe new life into your videos, extend their reach and impact, and help you get the most out of every video you create.

**Jump to:**

-   [1\. Extract short clips for social media](#toc-1)

-   [2\. Turn video transcripts into blog posts](#toc-2)

-   [3\. Create podcast episodes](#toc-3)

-   [4\. Craft infographics](#toc-4)

-   [5\. Elevate email newsletters](#toc-5)

-   [6\. Develop online courses](#toc-6)

-   [7\. Host webinars](#toc-7)

-   [8\. Create a help center](#toc-8)

-   [9\. Transform customer testimonials into video ads](#toc-9)

-   [10\. Publish the video transcript](#toc-10)

## 1\. Extract short clips for social media // toc-1

Repurposing video content for social media is an excellent way to get the most out of the videos you\'ve created. Simply edit them down, extracting short, engaging clips to share on your chosen social media platforms. These clips can be highlights, key points, or funny moments that capture viewers' attention and encourage them to engage with your post (or watch the full video).

By editing your video down into bite-sized pieces, you'll ensure your content resonates with those members of your target audience who prefer quick, impactful content that delivers value within seconds.

## 2\. Turn video transcripts into blog posts // toc-2

Everyone has their own preferred way of consuming content - some enjoy videos, while others gravitate towards reading. By transcribing your video content and transforming your [[video transcripts]{.underline}](https://transcribe.com/pseudo/services/video-to-text) into blog posts, you can make sure your content reaches and appeals to a broader audience.

Blog posts that are optimized for search engines have a better chance of ranking higher, drawing in a larger audience still. To achieve this, carefully review your transcript, restructure it as needed, incorporate SEO strategies, and then publish it on your CMS.

Learn [[how to transcribe a video]{.underline}](https://transcribe.com/pseudo/blog/id6) in our handy guide!

## 3\. Create podcast episodes // toc-3

With the number of [[podcast listeners worldwide predicted to hit 800 million in 2025]{.underline}](https://www.statista.com/topics/7662/podcasting-worldwide/), converting your video content into podcast episodes is a strategic move to tap into this growing audience. Long-form videos - like webinars and presentations - are particularly well-suited to the podcast format.

The audio content might need a bit of tweaking - editing for clarity or pacing, for example - but it's easy to do this using [[podcast editing software]{.underline}](https://transcribe.com/pseudo/blog/id24) before publishing it.

If you\'re new to the world of podcasting, then check out our guide on [[how to start a podcast]{.underline}](https://transcribe.com/pseudo/blog/id15).

## 4\. Craft infographics // toc-4

Infographics are a great way to present complex data and statistics in a clear, concise, and visually appealing way. So if your video content is heavy on data and insights, consider crafting infographics to highlight key points and make the content easy to understand and reference. Once designed, you can share them on social media, publish them on your website, or send them out in email newsletters.

An added bonus of infographics is that they are very shareable, so by repurposing your videos into infographics, you can help boost your brand's visibility and attract a new audience.

## 5\. Elevate email newsletters // toc-5

Did you know that adding videos to your email newsletters can [[increase click rates by 300%]{.underline}](https://www.mailmodo.com/guides/video-email-marketing-statistics/)? Whether it\'s embedding video clips directly into your newsletters or sharing a teaser GIF or thumbnail with a link to the full-length video, this approach is a great way to make your email marketing more engaging, informative, and effective. And it means your video content will be seen by more of your audience, too.

You could also try offering exclusive video content for subscribers to provide added value and encourage more customers to subscribe to your email marketing.

## 6\. Develop online courses // toc-6

The appetite for online learning is at an all-time high, with the global e-learning market forecast to reach [[almost \$400 billion by 2026]{.underline}](https://www.statista.com/statistics/1130331/e-learning-market-size-segment-worldwide/). So if your video content is educational - be it webinars, presentations, tutorials, workshops, or even informal how-to videos - consider repackaging it into a sellable online course. Online courses can cater to a wide range of audiences, from professionals looking to expand their skills to enthusiasts looking to delve into new hobbies, so no matter the subject of your video content, there's likely an audience for it.

By reusing your video content this way, you can open up another potential revenue stream, and also establish your company as a thought leader in your niche. In addition to your video content, you can add quizzes, assignments, and additional resources to create a more comprehensive and structured learning experience that customers will be happy to pay for.

## 7\. Host webinars // toc-7

Do you have existing video content that is packed full of useful insights? Consider turning this content into a webinar for your audience. The process of repurposing video content into live and recorded webinars is pretty straightforward - simply take the best bits of your videos and add them to a presentation deck, then fill in the gaps, write a script, and you're good to go!

This gives you the opportunity to delve deeper into the subjects covered in your videos, and helps you connect with your audience via live demonstrations and Q&A sessions. This helps to foster a sense of community, reinforce your expertise, and ultimately generate leads.

## 8\. Create a help center // toc-8

If your video portfolio includes a variety of tutorial videos, product demos, and how-to guides, it's a great idea to consolidate these useful resources into a comprehensive help center or FAQ section for your customers. This centralizes all that helpful video content, making it easy for your audience to find answers to their questions and challenges.

By empowering your audience to self-solve in a quick and easy way, you'll enhance customer satisfaction, trust, and loyalty. You'll also reduce the volume of support queries - which your team will no doubt be grateful for!

## 9\. Transform customer testimonials into video ads // toc-9

The power of customer reviews is remarkable. More than [[99.9% of customers look at reviews]{.underline}](https://www.searchenginejournal.com/online-review-statistics/329701/) when they shop online, so use this to your advantage by taking your best customer testimonial videos and turning them into compelling ads. By extracting any standout quotes and engaging moments from customer interviews and testimonials, you can create bite-sized video ads to share on social media, your website, or your blog.

This is a powerful way to demonstrate your products or services, highlighting the real-life value they have brought to customers. This boosts your brand's credibility, making it more relatable and trustworthy to potential buyers.

## 10\. Publish the video transcript // toc-10

Last, but by no means least, publish a transcript of your video directly on your website or alongside the video itself. This simple step [[makes your video content more accessible]{.underline}](https://transcribe.com/pseudo/blog/id25) to a wider audience - particularly those who may have hearing impairments and those who prefer reading over watching.

By providing a text-based version of your video, you not only expand the ways in which your content can be consumed, but also enhance its discoverability. From an SEO perspective, transcripts are invaluable. They provide search engines with rich, indexable text content, which means your video content is more likely to rank well in search results, increasing visibility and driving organic traffic to your site.

## Ready to repurpose your video content?

And there you have it - 10 excellent ways to repurpose videos to make each and every video you create work harder. Transcribing your video is an excellent first step, so if you'd like to publish a video transcript or transform your video content into a blog post, [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



Want your video content to work harder? Discover 10 innovative ways to repurpose videos, from blog posts and podcast episodes to webinars and newsletters. 

abtk301.png

 10 Ways to Repurpose Video Content

// 8 Easy Ways to Repurpose Podcast Content
// Discover 8 easy ways to repurpose your podcast content to amplify its message, extend its reach, and get the best possible value from every episode.

# 8 Easy Ways to Repurpose Podcast Content

You\'ve spent hours crafting the perfect podcast episode - researching, recording, and editing it to perfection. With all that time and effort dedicated to the task, it makes sense to maximize the impact of your work. How? By repurposing your podcast into new formats, for different audiences with different preferences.

[[Content repurposing]{.underline}](https://transcribe.com/pseudo/blog/id134) opens up a world of possibilities for your podcast, helping to amplify its message, extend its reach, and get the best possible value from every episode.

With that in mind, here are eight easy ways to repurpose your podcast content to get the maximum ROI from each episode.

**Jump to:**

-   [1\. Publish a transcript of your podcast](#toc-1)

-   [2\. Turn podcast transcripts into blog posts](#toc-2)

-   [3\. Create audiograms](#toc-3)

-   [4\. Design quote graphics](#toc-4)

-   [5\. Convert your podcast episodes into YouTube videos](#toc-5)

-   [6\. Share highlights in your newsletters](#toc-6)

-   [7\. Design infographics to highlight key data points](#toc-7)

-   [8\. Produce recap episodes](#toc-8)

## 1\. Publish a transcript of your podcast // toc-1

Your first step when it comes to podcast repurposing should without a doubt be publishing a written transcript alongside your podcast. This quick and easy step [[makes your audio content more accessible]{.underline}](https://transcribe.com/pseudo/blog/id25) to a wider audience - particularly those who may have hearing impairments and those who prefer reading over listening.

Providing a podcast transcript also enhances discoverability, as search engines can crawl and index the [[podcast transcript]{.underline}](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters). That means your podcast is more likely to rank well in search engines, increasing visibility and driving organic traffic to your podcast and website.

Learn [[how to transcribe a podcast]{.underline}](https://transcribe.com/pseudo/blog/id13) to get started.

## 2\. Turn podcast transcripts into blog posts // toc-2

Once you've got your podcast transcript, you can go a step further and repurpose it into a blog post for your website. Unlike a full-length transcript, the blog post should focus on a specific topic and provide value as a standalone piece.

Take your transcript and restructure the content as needed, summarizing certain parts, honing in on key topics, and adding headings and subheadings for readability. Take time to optimize it using SEO strategies, and then publish it to your CMS.

By repurposing your podcast in this way, you'll reach an audience that prefers reading over listening, and you'll reap the SEO benefits too.

Check out our guide on [[SEO for podcasts]{.underline}](https://transcribe.com/pseudo/blog/id20) for more top tips.

## 3\. Create audiograms // toc-3

Creating audiograms is a great way to share podcast content on social media. "But what is an audiogram?" I hear you ask. An audiogram is a short audio clip from your podcast - typically between 30 seconds to two minutes long - which is paired with a static image or simple animation to grab people's attention as they scroll through their social media feeds.

They're especially effective for highlighting impactful quotes, fascinating stats, or compelling stories - anything that is likely to entice listeners and encourage them to engage with your social post or listen to the full episode. They're also super-shareable, and each share of your audiogram introduces your podcast to potential new listeners.

**Read more: [[10 unique ways to promote your podcast]{.underline}](https://transcribe.com/pseudo/blog/id53)**

## 4\. Design quote graphics  // toc-4

Another way to repurpose podcast content for social media is through quote graphics. Quote graphics are a visually appealing way to highlight key quotes from your podcast episodes. Essentially, they are images that combine text (the quote) with eye-catching graphics or relevant background images - perhaps a photo of your podcast guest if it's someone of note!

A well-designed quote graphic can catch the attention of potential listeners, getting them excited for the latest episode and encouraging them to listen to the full recording. And even for those who don't plan on listening to the full episode, quote graphics convey the key points, so your content still has an impact and sparks curiosity.

Like audiograms, quote graphics are highly shareable, increasing your content\'s reach beyond your immediate audience.

## 5\. Convert your podcast episodes into YouTube videos // toc-5

With more than [[933 million users worldwide]{.underline}](https://www.statista.com/forecasts/1144088/youtube-users-in-the-world), YouTube can dramatically increase your content\'s reach, so it's a no-brainer to repurpose your podcast into a YouTube video. Repurposing your podcast into a YouTube video can be as simple as adding a static image or slideshow to your audio. Your audience might not necessarily sit and watch it for the entirety of the episode, but the fact that your podcast is uploaded to the site is enough in itself.

Of course, if you can film the recording session, it's even better. That way, your audience can watch the entire thing and get a sneak peek into what it's like behind the scenes of your podcast.

Once you've created a YouTube video, this can be repurposed too, creating content for social media and more. Check out our guide on [[repurposing video content]{.underline}](https://transcribe.com/pseudo/blog/id301) for more ideas.

## 6\. Share highlights in your newsletters // toc-6

If email is part of your marketing strategy, then repurposing your podcast for your newsletters is another great way to engage your email subscribers and promote new episodes. Discuss highlights and key takeaways from the episode, pull out interesting quotes, and include graphics, audiograms, and videos to make your podcast as appealing as possible.

And this doesn't just work for new episodes - you can also draw attention to older podcast content that subscribers may find relevant. Keep an eye out for news hooks that might prompt interest in particular episodes, and consider setting up automated campaigns based on subscriber actions or milestones in the customer journey.

## 7\. Design infographics to highlight key data points // toc-7

If your podcast is full of juicy data and statistics, consider taking some of those key insights and turning them into eye-catching and informative infographics. These infographics can be shared on social media, published on your website, or sent out via newsletters. The best bit is that they're super shareable, so you\'re not only making it easier for people to understand complex information but also encouraging them to share these insights with their own networks.

Infographics can also serve as a powerful tool for backlinking, as other content creators might reference your work in their own articles or posts. This can extend the reach of your podcast even further, and give you extra SEO benefits too!

## 8\. Produce recap episodes // toc-8

A great way to repurpose all your recent podcast content is to create episodes that highlight the best moments, key insights, or summaries from your past episodes. This can be especially useful for new listeners, providing them with a curated overview of what your podcast has to offer, without them having to listen back through your entire back catalog.

It can also be useful and interesting as an end-of-year recap for regular listeners, highlighting memorable moments and reinforcing key messages.

The best bit? Recap episodes can be used to fill in your content calendar when time or budget isn't on your side and you need a break from recording new content.

## Ready to repurpose your podcasts?

We hope you've enjoyed learning how to repurpose your podcast content in new and exciting ways. Transcribing your podcast is an excellent first step, so if you'd like to publish a podcast transcript or transform your podcast into a blog post, [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



Discover 8 easy ways to repurpose your podcast content to amplify its message, extend its reach, and get the best possible value from every episode.

abtk300.png

8 Easy Ways to Repurpose Podcast Content

// 7 Key Benefits of Podcast Transcription
// Podcast transcripts can help you get the most out of every episode you create. Learn why you should transcribe your next podcast in our insightful guide.

# 7 Key Benefits of Podcast Transcription

No matter how well your podcast is performing, it can only do so well when it's exclusively in audio format. That's because there's a huge audience segment that's inadvertently being alienated. Not to mention the SEO benefits you're missing out on.

[[Podcast transcripts]{.underline}](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters) - a text version of your podcast - can take your podcast performance to a whole new level, helping you to extend your reach, boost your discoverability, and ultimately get the most out of every episode you create.

What's more, podcast transcripts are easy to get your hands on, especially with the help of transcription software like Transcribe.

In this guide, we'll explore seven key benefits of podcast transcription. Let's jump straight in!

**Jump to:**

-   [1\. Make your podcasts more accessible](#toc-1)

-   [2\. Maximize your SEO potential](#toc-2)

-   [3\. Boost audience engagement](#toc-3)

-   [4\. Repurpose podcast content for new audiences](#toc-4)

-   [5\. Appeal to those who prefer reading over listening](#toc-5)

-   [6\. Grow your international reach](#toc-6)

-   [7\. Increase backlinking opportunities](#toc-7)

-   [How to transcribe a podcast](#toc-8)

## 1\. Make your podcasts more accessible // toc-1

[[According to the World Health Organization]{.underline}](https://www.who.int/health-topics/hearing-loss), nearly 20% of the global population live with hearing loss. Podcasting might be an audience-first medium, but that doesn't mean your content has to be completely off-limits to people with hearing impairments.

By providing a written transcript of your podcast alongside the audio file, you make the content accessible for members of your audience who might be deaf or hard of hearing, giving them a way to access and enjoy your podcast content.

Learn more about [[how to make audio content more accessible]{.underline}](https://transcribe.com/pseudo/blog/id25).

## 2\. Maximize your SEO potential // toc-2

SEO (which stands for search engine optimization) is all about improving the visibility of your website in search engine results. Google understands written content far better than audio content, so a podcast transcript helps the search engine to understand what your podcast is all about and apply it to user searches.

This can significantly improve the online visibility of your podcast, improving your rankings and making it easier for potential listeners to discover your podcast through search queries related to your topics. This can work wonders when it comes to growing your audience and increasing your traffic - in fact, [[a study by SEO experts Moz]{.underline}](https://moz.com/blog/podcast-transcripts) saw a 15% increase in organic traffic and a 50% keyword lift after adding podcast transcripts.

Find out more about [[SEO for podcasts]{.underline}](https://transcribe.com/pseudo/blog/id20).

## 3\. Boost audience engagement // toc-3

With a podcast transcript to hand, listeners can easily share exact quotes or interesting insights from your podcast on social media or other platforms. This helps with extending your podcast's reach, engaging a wider audience who might not have come across your podcast otherwise.

And it's not just your audience that can share these quotes - you can too! By sharing text snippets or quote graphics, you can increase the visibility and shareability of your podcast, spark conversations and curiosity, and ultimately boost audience engagement.

## 4\. Repurpose podcast content for new audiences // toc-4

Your podcast's potential extends well beyond the recording itself. With a written transcript of your podcast, you have the flexibility to repurpose your content into blog posts, articles, newsletters, or social media updates. The transcript itself provides the foundation for all these new content pieces - condense it, summarize it, identify key points and topics, and tailor it to different segments of your target audience across different platforms.

By [[repurposing your podcast content]{.underline}](https://transcribe.com/pseudo/blog/id300), you can reach a wider audience, maximize your impact, and get the best ROI from every episode you create.

## 5\. Appeal to those who prefer reading over listening // toc-5

Not everyone enjoys listening to podcasts - some people simply prefer to read. Podcast transcripts provide a flexible and convenient alternative for these members of your audience, meaning they don't have to miss out on all your amazing content.

Written transcripts are also convenient if someone has forgotten their headphones, or if they're in a loud environment where they're unable to listen even with headphones on.

## 6\. Grow your international reach // toc-6

The number of monthly podcast listeners in the US is predicted to rise to [[164 million this year]{.underline}](https://www.statista.com/statistics/786826/podcast-listeners-in-the-us/). But the number of monthly podcast listeners worldwide is [[forecast to hit 504.9 million]{.underline}](https://www.statista.com/statistics/1291360/podcast-listeners-worldwide/)! With an enormous global audience out there ready to consume your content, it makes sense to do what you can to reach them.

Podcast transcripts can be easily translated into other languages, making your podcast accessible and engaging for non-English speakers or people who prefer to consume content in their native language. This global reach can significantly increase your audience size, as well as the diversity of your listener base.

## 7\. Increase backlinking opportunities // toc-7

Backlinks are an important element of SEO - getting links from authoritative websites helps Google to see you as a credible source and an authority in your field.

A podcast transcript increases your chances of getting quoted or referenced in a blog or article, as it's easy for researchers, writers, journalists, and bloggers to copy and paste exact quotes - with proper attribution. Without a transcript, a listener would have to transcribe the quote themselves, which can often end up being too much trouble for them. There's also the risk that you'd be misquoted, or that they wouldn't include a proper credit and link back to your website. With a transcript, those problems are solved!

## How to transcribe a podcast // toc-8

There are several ways to get a podcast transcript. You could manually transcribe the podcast yourself, however this can be an incredibly time-consuming and patience-testing task. Instead, you could pay a professional to type out the transcription for you, but this can be expensive.

Automated transcription software such as Transcribe offers a fast and pocket-friendly alternative. Since the process is powered by AI, you'll get a podcast transcript within minutes of uploading your audio file.

Check out our guide on [[How to Transcribe a Podcast]{.underline}](https://transcribe.com/pseudo/blog/id13) for step-by-step instructions!

## Ready to transcribe your podcast?

As you've learnt from this article, there are numerous benefits to transcribing podcasts. If you want to harness the power of podcast transcription to expand your reach and boost your discoverability, [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



Podcast transcripts can help you get the most out of every episode you create. Learn why you should transcribe your next podcast in our insightful guide.

abtk299.png

7 Key Benefits of Podcast Transcription

// How to Write a Meeting Agenda in 7 Steps
// Meeting agendas ensure your meetings are structured and productive. Learn how to write a meeting agenda in 7 steps (with meeting agenda example).

# How to Write a Meeting Agenda in 7 Steps

How many times have you sat through a meeting you didn't need to be in? Or where you haven't been able to contribute effectively because you weren't told what to prepare?

That's why meeting agendas are so important. Meetings without agendas are almost always chaotic, disorganized, and a waste of time. Effective meeting agendas help to ensure every meeting is structured, productive, and well-managed.

In this guide we'll walk you through how to write an agenda for a meeting in seven simple steps, and share a meeting agenda example for you to see what it looks like in practice. But first, let's take a closer look at what meeting agendas are.

**Jump to:**

-   [What is a meeting agenda?](#toc-1)

-   [How to write a meeting agenda](#toc-2)

-   [What should be included in a meeting agenda?](#toc-3)

-   [Meeting agenda example](#toc-4)

## What is a meeting agenda? // toc-1

A meeting agenda is an outline of what will take place during a meeting. The main purpose of a meeting agenda is to give participants a clear outline of the meeting's structure, including discussion points, goals, speakers, and a timeline.

Sharing this information with participants before a meeting gives them time to prepare and sets expectations. During the meeting, the meeting agenda helps to keep things focused and on track. After a meeting, a meeting agenda can be used to recap the meeting and can form the template for your [meeting minutes](https://transcribe.com/pseudo/blog/id263).

## How to write a meeting agenda // toc-2

1\.  **Define the purpose of the meeting**

Start by clearly defining the purpose of the meeting and what you want to achieve by the end of the session. That might be finalizing the budget for the next quarter, brainstorming ideas for your next marketing campaign, or agreeing on the destination for your next company retreat.

Setting clear objectives and goals helps set the tone for a more structured discussion and a more productive meeting. Setting these expectations also means that participants are able to come prepared with relevant data, insights, and ideas.

2\.  **Ask participants for input**

Reach out to attendees ahead of time to ask if they have any topics they'd like to include in the meeting agenda. This is a crucial step for creating a comprehensive meeting agenda as it could reveal ideas and issues that you hadn't considered.

It's also a key step for [running inclusive meetings](https://transcribe.com/pseudo/blog/id297), as it helps everyone to feel valued and that their voice is being heard. People are also more likely to actively engage and participate in a meeting if they've been given the chance to feed into the agenda, leading to more effective and well-rounded discussions.

3\.  **List out each topic**

Once you've got a comprehensive list of topics to be discussed, list them out and organize them so that they're in an order that makes sense. This forms the structure of your meeting.

Look at each topic and define the specific purpose of each of them. The purpose might be to inform participants about essential information, get input from participants by asking questions, or making a decision regarding different options.

Being clear about the purpose of each agenda item will help to keep discussions focused and prevent the meeting from going off track.

4\.  **Assign time for each topic**

To avoid overrunning or having to skip important agenda items, assign specific time slots for each topic. This helps to ensure you have enough time to cover all the essentials, and helps you to keep things moving along throughout the meeting.

Be realistic with your estimates and try not to cram too much into one meeting. It'll only end up feeling stressful if you try to cover too much.

You should also factor in extra time for questions at the end. That way, participants know they'll have time to ask their questions, even if the designated discussion time for a particular topic has elapsed.

5\.  **Assign a discussion leader for each topic**

For each agenda item, assign a person responsible for leading the discussion or presenting the topic. This ensures that each part of the meeting has someone to guide it, making the meeting flow more smoothly.

Each discussion leader should ideally be the most relevant person, with knowledge of the topic. This ensures that the discussion is as informative and productive as possible.

Make sure they know upfront that they're responsible for that topic, so that they have time to prepare any relevant data, documents, or slides.

6\.  **Specify if you plan to share a meeting transcript afterwards**

Make it clear on your meeting agenda if you plan to record the meeting and share a [meeting transcript](https://transcribe.com/pseudo/industries/for-business) or meeting minutes for attendees to refer back to. That way, participants know in advance whether they'll need to take notes, or whether they can fully focus during the meeting, knowing they'll receive detailed notes once the meeting has ended.

Specifying if you plan to share meeting minutes will also reassure those who aren't able to attend - or who are deciding whether to or not - that they'll be able to catch up on what's been discussed and decided, without having to book in a meeting to be brought up to date.

7\.  **Share the agenda in advance**

Once you've compiled all of these elements and written your meeting agenda in a clear and structured manner, it's time to share it with all the participants at least 24 hours before the meeting. This gives everyone plenty of time to prepare so that they're in a better position for contributing to the meeting in a meaningful way.

Provide any supporting documents and signal if there is any specific preparation work that participants should complete before the meeting.

## What should be included in a meeting agenda? // toc-3

As a quick recap, here's what should be included in a meeting agenda:

-   The purpose of the meeting

-   A list of topics

    -   A brief description of the topic

    -   Estimated time allocation for each topic

    -   Discussion leader for each topic

-   Supporting documents

-   Time for questions

-   A final overview

## Meeting agenda example // toc-4

Below is an example of a meeting agenda. Feel free to copy and paste it into a document to serve as a template when writing your meeting agenda:

**Meeting Title: Project Launch Discussion**

**Date:**

**Time:**

**Location:**

**Attendees:**

**1\. Opening (5 minutes)**

Brief welcome and introduction, and review of agenda

**2\. Overview of Project Launch Plan (10 minutes)**

Presentation of the launch timeline and key milestones

**Presenter:** \[Project Manager\'s Name\]

**3\. Marketing and Promotion Strategy (10 minutes)**

Discussion on marketing tactics and promotional activities

**Lead:** \[Marketing Lead\'s Name\]

**4\. Budget Review (10 minutes)**

Overview of the project budget and allocation of resources

**Presenter: \[Finance Manager\'s Name\]**

**6\. Q&A Session (10 minutes)**

Open floor for questions, clarifications, and additional input

**7\. Next Steps and Action Items (5 minutes)**

Summary of decisions made, and assignment of tasks and responsibilities

**8\. Closing Remarks (5 minutes)**

Recap of the meeting and closing comments. A meeting transcript will be shared via email within 48 hours for your reference and further action.

## Final thoughts

I hope that this guide has highlighted the importance of meeting agendas, and given you the confidence to create your own agendas to send out ahead of your next meetings.

And remember, your meeting agenda can form the template of your meeting minutes after your meeting has ended. Check out our guides on [how to take meeting minutes](https://transcribe.com/pseudo/blog/id263) and [how to transcribe meeting minutes](https://transcribe.com/pseudo/blog/id264) for more information.



Meeting agendas ensure your meetings are structured and productive. Learn how to write a meeting agenda in 7 steps (with meeting agenda example).

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How to Write a Meeting Agenda in 7 Steps

// 9 Tips for Running More Inclusive Meetings
// Inclusion in the workplace is vital. Learn how to make your company's meetings more inclusive with these 9 inclusive meeting tips and best practices.

# 9 Tips For More Inclusive Meetings

An inclusive workplace culture - one that welcomes, values, and supports people with all kinds of differences - is important for employers and employees alike. From an employer's perspective, [one study by Deloitte](https://www2.deloitte.com/content/dam/insights/us/articles/4209_Diversity-and-inclusion-revolution/DI_Diversity-and-inclusion-revolution.pdf) found that feeling included in the workplace translates to a 17% increase in perceived team performance, a 20% increase in decision-making quality, and a 29% increase in collaboration.

From an employee's point of view, [another Deloitte survey](https://www2.deloitte.com/content/dam/Deloitte/us/Documents/about-deloitte/us-about-deloitte-unleashing-power-of-inclusion.pdf) identified that inclusion is important to 80% of people when choosing an employer and 39% would leave their current organization for a more inclusive one.

Inclusive meetings are an important part of creating an inclusive workplace culture. They provide a safe space where every single person feels like they have the chance, confidence, and support to take part and contribute.

Here are nine steps you can take to make your meetings more inclusive.

**Jump to:**

-   [1\. Create a safe environment](#toc-1)

-   [2\. Set ground rules and expectations](#toc-2)

-   [3\. Share a meeting agenda in advance](#toc-3)

-   [4\. Ensure every voice is heard](#toc-4)

-   [5\. Use clear language](#toc-5)

-   [6\. Use clear language](#toc-6)

-   [7\. Encourage people to ask questions](#toc-7)

-   [8\. Provide different ways for people to contribute](#toc-8)

-   [9\. Send a follow up for clarity](#toc-9)

## 1\. Create a safe environment // toc-1

First things first, create a safe environment where attendees feel comfortable speaking out, sharing their ideas, and voicing their concerns. After all, nobody is going to want to contribute if there's fear of ridicule.

There are several steps you can take to create this environment, like practicing active listening, promoting respect (especially in times of disagreement), and asking for honest feedback. Make people feel welcome and safe, and employees are more likely to speak confidently and truthfully.

## 2\. Set ground rules and expectations // toc-2

A big part of creating a safe environment is setting ground rules - and sticking to them. Certain ground rules might seem obvious to you and therefore not worth setting, but other people might have different assumptions, so it's best to be as clear as possible about what's expected of everyone attending.

Ground rules for inclusive meetings revolve around things like interruptions, respectful disagreements, focus, and tardiness. For example, you might implement a hand-raising method in [Zoom meetings](https://transcribe.com/pseudo/blog/id1), so that people can raise their hand to signify they'd like to speak next. This prevents interruptions, which can make many people feel uncomfortable.

You might also set some expectations regarding typing and being visibly distracted while others are speaking, as this can be off-putting and make the speaker feel as though their thoughts and ideas aren't valued.

## 3\. Share a meeting agenda in advance // toc-3

Inclusive meeting practices include what happens before the meeting too. Send out the meeting agenda in advance, ideally at least 24 hours before the meeting is due to start, and ask participants if they have any points they'd like to add.

Not only does this give everybody a say in what's to be discussed, it also gives everyone plenty of time to prepare for the meeting so that they're better able to contribute, rather than feeling on the spot.

## 4\. Ensure every voice is heard // toc-4

It's easy for the most extroverted meeting participants to dominate conversation. So an important tip for inclusive meetings is to actively and consciously give everyone the opportunity to contribute. You might ask if anyone has an opinion that hasn't been expressed yet, or you might directly ask anyone you haven't heard from yet if they have anything they'd like to share.

It's a fine line though, as you don't want to make anyone feel pressured to speak when they really don't want to. Certain personality types might prefer to comment via the chat function on virtual meetings instead, or share their thoughts once the meeting has ended. More on this later.

**Read more: [Top tips for a successful hybrid meeting](https://transcribe.com/pseudo/blog/id77)**

## 5\. Use clear language // toc-5

Using clear language is important for a couple of reasons. Firstly, it's helpful for participants who are hard of hearing or whose native language is different to the one being spoken in the meeting.

Secondly, it's useful for junior members of the team or those unfamiliar with the subject matter. For this reason, you should avoid using acronyms and jargon without explaining what the terms mean.

## 6\. Manage interruptions // toc-6

You've set out your inclusive meeting ground rules, but there may still be instances where one participant interrupts another. When this happens, it's important to enforce the rules you've laid out.

If you notice someone jumping in while someone else is speaking, be prepared to jump in and politely ask them to wait until the other person has finished. If you notice the rule being disregarded repeatedly, take a moment to remind the group about behaving respectfully and giving everyone time to share their thoughts.

## 7\. Encourage people to ask questions // toc-7

Asking questions can feel really nerve-wracking, but this all comes back to creating a safe, judgment-free environment. Explain how people can ask questions, and actively encourage participants to ask for clarity on things they don't understand.

It's a good idea to allow people to ask questions anonymously, too, as for those who are new or very shy, this provides the safest possible space for them.

## 8\. Provide different ways for people to contribute // toc-8

As well as making it safe and comfortable for people to speak out in meetings, it's also important to offer alternative ways for people to contribute. After all, running inclusive meetings means respecting the fact that people have different communication styles and levels of confidence.

If you're running a remote meeting, invite attendees to share their ideas via the chat function. If the meeting is in-person, encourage people to anonymously add Post-its to a collaboration board.

As part of your collaborative meeting agenda, you could give people the opportunity to add thoughts or comments in advance. And you could also allow people to add comments to the [meeting minutes](https://transcribe.com/pseudo/blog/id263) once the meeting has ended and you've sent the notes around.

## 9\. Send a follow up for clarity // toc-9

Inclusive meetings don't end once everyone has left the room. After the meeting has finished, take the time to send around meeting minutes, action items, and a [meeting transcript](https://transcribe.com/pseudo/industries/for-business) for everyone to refer back to.

This isn't just useful for those in attendance, but those who couldn't make the meeting too. That way, everyone knows the next steps and what needs to be actioned ahead of the next meeting.

As part of the follow up, you could also ask for feedback on how the meeting was run, to help you make meetings even more inclusive going forward.

## Final thoughts

I hope these inclusive meeting tips and best practices have left you feeling empowered to make your meetings more inclusive. With some care and attention, you can foster a more inclusive environment - and likely better ideas, discussions, and outcomes too.

If you'd like to see how Transcribe can help with meeting transcripts and meeting minutes, [download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.



Inclusion in the workplace is vital. Learn how to make your company’s meetings more inclusive with these 9 inclusive meeting tips and best practices.

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9 Tips for Running More Inclusive Meetings

// 10 Ways AI Transcription Helps Boost Productivity at Work
// Want to work smarter, faster, and more productively? Here are 10 ways AI transcription tools can be used to boost productivity in the workplace.

# 10 Ways Transcription Apps Help Boost Productivity at Work

Are you on the hunt for ways to boost productivity at work? AI-powered transcription apps like [Transcribe](https://transcribe.com/pseudo/) can have a significant impact on productivity levels across a wide range of fields and professions.

From taking the hassle out of note-taking to saving you from scheduling stress, AI transcription can do a whole lot to help you work smarter, faster, and more productively day to day.

Ready to transform the way you work? Here are 10 ways AI transcription tools can be used to boost productivity at work:

**Jump to:**

-   [1\. Delegate transcription tasks](#toc-1)

-   [2\. Stay focused in important meetings](#toc-2)

-   [3\. Eliminate the need for multitasking](#toc-3)

-   [4\. Avoid repeating yourself](#toc-4)

-   [5\. Take the stress out of scheduling](#toc-5)

-   [6\. Enhance accessibility](#toc-6)

-   [7\. Optimize research and analysis](#toc-7)

-   [8\. Repurpose content](#toc-8)

-   [9\. Boost accountability](#toc-9)

-   [10\. Create a more balanced workload](#toc-10)

## 1\. Delegate transcription tasks // toc-1

This is stating the obvious, but you can, of course, allocate all [audio-to-text](https://transcribe.com/pseudo/services/audio-to-text) and [video-to-text](https://transcribe.com/pseudo/services/video-to-text) transcription tasks to AI. Manual transcription is a painstaking task, so delegating it to an [AI-powered tool](https://transcribe.com/pseudo/services) frees up a significant amount of time in your working week.

That time can be reallocated to other more important tasks. And let's face it, those tasks are bound to be more enjoyable, more stimulating, and a better use of your brain power all round!

## 2\. Stay focused in important meetings // toc-2

There's little more distracting than having to take notes at the same time as engaging in an important meeting. Before you know it the conversation has moved on entirely while you're still jotting down what was said 30 seconds ago. Your hand, brain, and ears are all out of sync, and your ability to absorb important information is severely compromised.

With the help of [AI transcription](https://transcribe.com/pseudo/blog/id49), you can put your pen down, close down that Word document, and properly focus on the discussion for optimum productivity. All safe in the knowledge that you'll have a reliable transcript to refer back to once the meeting has ended.

## 3\. Eliminate the need for multitasking // toc-3

Multitasking is often put on a pedestal, when in fact it often does more harm than good. When you're trying to juggle multiple tasks at once, your attention is fragmented, your stress is heightened, and your output is, let's face it, not as good as it could be.

AI transcription takes over one of the most common multitasking activities: documenting discussions. Whether it's a meeting, an interview, a focus group, or a brainstorming session, AI transcription helps you to stay in the moment and immerse yourself fully in the conversation. Which not only leads to better outcomes, but reduced stress levels too.

## 4\. Avoid repeating yourself // toc-4

One of the biggest killers of productivity in the workplace is having to update someone who missed a meeting or call. An hour's meeting effectively doubles in time as you fill someone in on what was discussed and decided.

Sharing AI-generated transcripts can save you from this time-consuming task. Instead of booking another call to relay the information, simply send them the transcript to skim through. That way they'll get a full overview, and they'll also get a feel for the tone of the conversation, not just a brief summary as interpreted by you.

## 5\. Take the stress out of scheduling // toc-5

Scheduling conflicts are a common headache in any collaborative environment. Trying to find a meeting time that works for everyone often leads to delays, decreased productivity, and a whole load of frustration.

Thanks to AI transcription services, the pressure to attend every meeting in real time decreases. If someone can't be present at the meeting itself, it doesn't matter - you can send them the transcript post-meeting and they can brush up on all the essential information at a time that works for them. Team members can prioritize their workload without fear of missing out, and scheduling becomes that much easier.

## 6\. Enhance accessibility // toc-6

Making sure your content is accessible to everyone isn't just a courtesy, it\'s a necessity. AI transcription services play an important role in this by converting meetings, podcasts, and videos into text, breaking down barriers for individuals with hearing impairments and those who prefer reading over listening.

By providing transcripts, you're not only complying with accessibility standards, but also ensuring that everyone has access to all the information they need to be able to work productively and contribute to the best of their ability.

Find out more about [how to make audio and video content more accessible](https://transcribe.com/pseudo/blog/id25), and learn more about [how to run inclusive meetings](https://transcribe.com/pseudo/blog/id297).

## 7\. Optimize research and analysis // toc-7

The power of AI transcription to convert spoken content into searchable text is a game-changer for research and analysis. Whether it's interview footage, podcasts, or lengthy meetings, you no longer need to listen to hours and hours of recordings to find key insights and information.

With a written transcript, you can quickly locate and jump to relevant sections. What's more, you're less likely to miss out on important information. By accelerating the research process, you can allow more time for analysis and data interpretation, maximizing productivity and the impact of your work.

## 8\. Repurpose content // toc-8

A great way to boost productivity is to make every piece of content you create stretch as far as possible. Written transcripts of meetings, interviews, podcasts, and videos can be used as a foundation for a wide range of content, from blog posts and social media posts to newsletters and webinars!

This maximizes the value of your original content, streamlines your content creation process, and boosts your content's reach and engagement by getting it in front of the widest possible audience across different platforms.

Find out more about the power of [content repurposing](https://transcribe.com/pseudo/blog/id134).

## 9\. Boost accountability // toc-9

Misunderstandings and team members not following through on what they were supposed to do can slow down projects and cause a holdup, which can majorly impact productivity.

With AI transcription, you have a detailed written record of exactly what was discussed and agreed - which everyone can refer back to. This transparency helps hold people accountable and provides a basis for resolving disputes, clarifying misunderstandings, and confirming commitments. It ensures everyone is aligned and in the best position to work productively and meet deadlines.

## 10\. Create a more balanced workload // toc-10

Having too much on your plate can be a total productivity killer. There's a fine line between being busy and feeling overwhelmed, and as soon as you tip towards the latter, it can feel impossible to get anything done.

AI transcription tools can take a load off your plate, reducing the workload and stress that comes with note-taking, [meeting minutes](https://transcribe.com/pseudo/blog/id263), and other tasks that involve converting video and audio to text. This paves the way for a healthier work-life balance, and in turn, increased job satisfaction.

## Ready to give AI transcription a go?

If you\'d like to see for yourself how Transcribe can help you boost productivity at work, [download our app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.



Want to work smarter, faster, and more productively? Here are 10 ways AI transcription tools can be used to boost productivity in the workplace.

abtk296.png

10 Ways AI Transcription Helps Boost Productivity at Work

// 7 Ways to Use Transcription at Work
// From meeting minutes and data analysis to strategic planning and content repurposing, discover seven innovative ways to use transcription at work.

# 7 Ways to Use Transcription at Work

Transcription is an incredibly useful tool in the workplace. But do you know how to get the most out of your [automated transcription service](https://transcribe.com/pseudo/services) beyond simply converting speech to text? From meeting minutes and data analysis to strategic planning and content repurposing, transcription services offer a whole range of applications and use cases.

Here are seven innovative ways to use transcription at work:

## 1\. Transcribe meetings for effortless meeting notes

One of the best uses of transcription at work is in meetings. Transcribing the audio from meetings and conference calls allows attendees to focus on the discussion without worrying about taking notes. A [meeting transcript](https://transcribe.com/pseudo/industries/for-business) provides a written record that can be sent around and referred to later, and can form the basis of [meeting minutes](https://transcribe.com/pseudo/blog/id263), ensuring that no details are missed and boosting accountability.

Check out these guides for information on how to transcribe meetings hosted on different platforms:

-   [How to transcribe a Zoom meeting](https://transcribe.com/pseudo/blog/id1)

-   [How to transcribe a Microsoft Teams meeting](https://transcribe.com/pseudo/blog/id10)

-   [How to transcribe a Google Meet recording](https://transcribe.com/pseudo/blog/id12)

## 2\. Transcribe job interviews for reference and comparison

For HR professionals and hiring managers, [transcribing interviews](https://transcribe.com/pseudo/blog/id5) ensures there's an accurate record of answers to refer back to. This frees up the interviewer from note-taking, meaning they can fully engage in the interview without distraction. Once a round of interviews has finished, interview transcripts can be referred back to as needed. This can help in comparing candidates, without having to spend time listening back to audio recordings.

## 3\. Transcribe focus group interviews for easier analysis

Similarly for sales and marketing teams, transcribing customer interviews and focus group discussions makes it easier to analyze qualitative data once the session has ended. This can provide valuable insights into customer needs, preferences, and paint points, which can all feed into your marketing strategy.

Check out our guide on [how to conduct a research interview](https://transcribe.com/pseudo/blog/id50) for tips on how to prepare for, conduct, and transcribe a research interview.

## 4\. Transcribe podcasts to increase their searchability

If your company runs a podcast, then transcription offers a whole host of benefits for both you and your audience. [Transcribing podcasts](https://transcribe.com/pseudo/blog/how-to-transcribe-a-podcast) makes the content searchable online, improving SEO and making it more accessible to a wider audience, including those who prefer or require written content. It also provides an opportunity for content repurposing - more on that later.

## 5\. Create training materials for new and existing employees

Transcribing training sessions helps you to create valuable resources that can benefit both current and future employees. These written resources can be used for onboarding new hires, as a reference for existing employees, or even repurposed into webinars or online courses for external audiences - helping you get the most out of every training session. Making the materials available digitally and in written format also increases accessibility.

## 6\. Repurpose content for maximum ROI

Repurposing content is a great way of getting maximum value out of everything you create. We've already mentioned that in relation to training material and podcasts, and transcripts from videos can be repurposed too. Video transcripts into blog posts, quotes for social media posts, podcast scripts, and training materials. Podcast transcripts could be turned into blog posts, social media posts, and educational materials too.

Find out more in our [ultimate guide to content repurposing](https://transcribe.com/pseudo/blog/id134).

## 7\. Make content more accessible across the board

Accessibility is an underlying theme across every transcription use case. Ultimately transcription services help make all forms of audio and video content more accessible to individuals who are deaf or hard of hearing, as well as other individuals who prefer or require written content.

Read our guide on [how to make audio and video content more accessible](https://transcribe.com/pseudo/blog/id25) for more information.

## Ready to make the most of transcription at work?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.



From meeting minutes and data analysis to strategic planning and content repurposing, discover seven innovative ways to use transcription at work.

abtk295.png

7 Ways to Use Transcription at Work

// How to Transcribe Voicemail to Text on Android
// An Android voicemail transcription means you can read your messages instead. Learn how to convert an Android voicemail to text in our handy guide.

# How to transcribe voicemail on Android

Tired of sitting through long, rambling voicemails? It's annoying enough having to find the time to listen to them, but it's even more frustrating when 90% of the message is introduction and pleasantries. It would be so much easier if you could get straight to the point.

And with voicemail transcription, you can!

By transcribing your voicemails to text, you can skip to the most important part of every message, without ever hitting play.

To convert voicemail to text on your Android, you'll need to use a transcription tool. In this guide, we'll discuss your options, and walk you through how to transcribe an Android voicemail using [Transcribe](https://transcribe.com/pseudo/).

**Jump to:**

-   [Android voicemail transcription: your options](#toc-1)

-   [How to transcribe an Android voicemail to text using Transcribe](#toc-2)

## Android voicemail transcription: your options // #toc-1

First things first, check if the built-in voicemail app on your Android has a transcription service. If so, give this a go. It might work well enough for you, or you might find that the transcription is highly inaccurate and confusing to read.

Your other option is to use a third-party [audio transcription](https://transcribe.com/pseudo/services/audio-to-text) service like Transcribe. All you have to do is upload your voicemail to the Transcribe online editor, and you'll receive a clear and accurate voicemail transcription in a matter of minutes - if not seconds.

## How to transcribe an Android voicemail to text using Transcribe // #toc-2

1\.  **Download your voicemail**

Go to your Android voicemails and find the voicemail you want to transcribe. Tap (or in some cases, tap and hold) the message you want to save. In the menu that appears, look for options like 'Save', 'Export', or 'Archive' - the wording will vary between Android phones.

2\.  **Open [Transcribe.com](https://transcribe.com/pseudo/)**

3\.  **Upload the voicemail to Transcribe**

![](/uploads/p294_image1_415bfcc6c2.png)

4\.  **Choose your language**

Select the language of your voicemail from more than 120 languages and dialects.

![](/uploads/p294_image3_85a35617b8.png)

5\.  **Start the transcription process**

Your Android voicemail transcription will be ready in a matter of minutes - if not seconds.

![](/uploads/p294_image4_62fee515ff.png)

6\.  **Your transcription is ready!**

You can now read your Android voicemail as text. If you want, you can also export the file to TXT, PDF, DOCX, SRT or JPG.

![](/uploads/p294_image2_de11013be4.png)

## Ready to transcribe voicemail messages from your Android?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


An Android voicemail transcription means you can read your messages instead. Learn how to convert an Android voicemail to text in our handy guide.

abtk294.png

How to Transcribe Voicemail to Text on Android

// How to Transcribe Voicemail on iPhone
// Sick of listening to long voicemails? Learn how to transcribe voicemail on your iPhone so you can read your voicemail messages, rather than listen to them.

# How to transcribe voicemail on iPhone

Ever get that sinking feeling when you receive a voicemail alert? Worse still when you see that the voicemail message is a couple of minutes long.

Not only do you have to disrupt your workflow or personal time to listen to the recorded rambling. You then have to sift through loads of unnecessary info to get to the main point of the message.

It's time to try voicemail [transcription](https://transcribe.com/pseudo/).

By transcribing the voicemail messages on your iPhone, you can read your voicemails instead of listening to them, saving you a whole load of time and effort.

**Jump to:**

-   [iPhone voicemail transcription: your options](#toc-1)

-   [How to transcribe voicemails on iPhone with the Transcribe app](#toc-2)

-   [How to transcribe an iPhone voicemail with the Transcribe online editor](#toc-3)

## iPhone voicemail transcription: your options // #toc-1

There are a couple of options for getting a voicemail transcription on your iPhone. Apple offers its own voicemail transcription service, but it isn't available to everyone. The feature is limited to:

-   Voicemails in English

-   iPhone 6s or later

-   iOS 10 or later

-   Certain carriers

Apple\'s voicemail transcription service is also not as advanced as apps like Transcribe, so isn't the most accurate or reliable option for converting your voicemail to text.

Instead, use a third-party [audio transcription](https://transcribe.com/pseudo/services/audio-to-text) app like Transcribe. All you have to do is upload your voicemail to the Transcribe app or online editor, and you'll receive a clear and accurate voicemail transcription in a matter of minutes - if not seconds.

Here's how to transcribe voicemails on your iPhone using the Transcribe app or online editor.

## How to transcribe voicemails on iPhone with the Transcribe app #toc-2

1\.  **Download the [Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) from the App Store**

![](/uploads/p293_image5_84729f29da.png)

2\.  **Upload your voicemail**

Go to your iPhone voicemails and select the voicemail you want to transcribe. Click the share button (the box with the upwards arrow) in the top right and select **Transcribe** from the list of apps (if it doesn\'t appear automatically, click \'More\' \> \'Edit\', then select Transcribe and tap \'Add\').

![](/uploads/p293_image8_6da0db2a74.png)

![](/uploads/p293_image10_f3a751dbeb.png)

3\.  **Choose your language**

Select the language of your voicemail from more than 120 languages and dialects.

![](/uploads/p293_image9_58b91dfc29.png)

4\.  **Start the transcription process**

We\'ll send you a notification when your voicemail transcription is complete - you won\'t be waiting long!

![](/uploads/p293_image6_6023014015.png)

![](/uploads/p293_image11_0531e77740.png)

5\.  **Your transcription is ready!**

Your voicemail transcription is ready for you to read in the Transcribe app. If you want, you can also export the file to TXT, PDF, DOCX, SRT or JPG.

![](/uploads/p293_image7_cef33689c2.png)

**Read more:** [How to transcribe audio](https://transcribe.com/pseudo/blog/id4)

## How to transcribe an iPhone voicemail with the Transcribe online editor // #toc-3

1\.  **Go to [Transcribe.com](https://transcribe.com/pseudo/)**

2\.  **Download your voicemail**

Go to your iPhone voicemails and click the voicemail you want to transcribe. Click the share button (the box with the upwards arrow) in the top right and click 'Save to Files', or save it to a cloud storage solution like Dropbox or Google Drive.

![](/uploads/p293_image12_ecb9799e10.png)

3\.  **Upload the voicemail to Transcribe.com**

![](/uploads/p293_image1_2e67366f9e.png)

4\.  **Choose your language**

Select the language of your voicemail from more than 120 languages and dialects.

![](/uploads/p293_image4_754cb20ff1.png)

5\.  **Start the transcription process**

Your iPhone voicemail transcription will be ready in a matter of minutes - if not seconds.

![](/uploads/p293_image2_55196e7e57.png)

6\.  **Your transcription is ready!**

Your voicemail transcription is ready for you to read. If you want, you can also export the file to TXT, PDF, DOCX, SRT or JPG.

![](/uploads/p293_image3_a713fa052f.png)

## Ready to transcribe voicemails on your iPhone?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Sick of listening to long voicemails? Learn how to transcribe voicemail on your iPhone so you can read your voicemail messages, rather than listen to them.

abtk293.png

How to Transcribe Voicemail on iPhone

// How to Transcribe Quickly: 7 Tips for Faster Transcription
// With some clever techniques and useful tools, you can speed up your transcription time. Check out these seven top tips for transcribing quickly.

# How to Transcribe Quickly: 7 Tips for Faster Transcription

Transcribing can be a time-consuming and laborious process. It takes a lot of effort and focus, especially if you're doing it manually. But whether you're a student or a professional, your time is precious. And when you've got deadlines to meet and an ever-increasing to-do list to work through, it's understandable you want to get the job done as quickly as possible.

But how?

In this guide you'll discover seven top tips for transcribing quickly. With some clever techniques and useful tools, you can speed up your [transcriptions](https://transcribe.com/pseudo/), freeing up time to spend on more interesting and enjoyable tasks.

**Jump to:**

-   [The different types of transcription](#comm1)

-   [7 tips to transcribe faster](#comm2)

    -   Harness the power of automatic transcription software

    -   Record clear audio to make your life easier

    -   Invest in a foot pedal to keep your hands free

    -   Use a time-stamping tool to keep track of where you are

    -   Use spelling and grammar checks to auto-correct your transcription

    -   Use abbreviations to boost your typing speed

    -   Take regular breaks to help you stay focused

-   [Conclusion](#comm3)

## The different types of transcription // comm1

Let's start by looking at the different types of transcription available to you.

### Manual transcription (the DIY method)

If time isn't an issue (though that's very unlikely), then doing it yourself is one option. Manual transcription involves listening to the audio and typing out the transcription yourself. You'll usually have to pause, rewind, and replay the recording over and over until you've managed to jot down every word.

It\'s not a method that we would recommend, especially for long audio recordings, as manual transcription is a very long and slow process. There are ways you can speed up the process though - and we'll share some tips for transcribing faster in the next section.

### Human transcription services

Services using real-life humans to transcribe your audio promise the best possible accuracy. But since real-life humans can only work so fast and, of course, need to be paid, these services are typically both slow and expensive.

In fact, [an hour of audio takes approximately four hours](https://www.espressotranslations.com/transcribe-1-hour-of-audio/) for a professional to transcribe, and the average price charged is [75 cents to \$1.50 per minute](https://www.thumbtack.com/p/transcription-rates). That works out as \$45-\$90 per hour of audio transcription, and you might have to wait days or even weeks to receive your transcript.

### Automatic transcription services

The fastest way to transcribe audio is with an automatic transcription service like [Transcribe](https://transcribe.com/pseudo/). Transcribe uses advanced artificial intelligence technology to provide you with transcriptions in a matter of minutes - if not seconds - and it's the perfect choice for those who want fast and affordable transcriptions.

The service is available in more than 120 languages and dialects, and you can upload your audio or video files to our app or online editor in just a few clicks. Once your transcription is ready, you can proofread and edit it in the app or online editor.

## 7 tips to transcribe faster // comm2

Now you know the options available to you, here are some transcription tips to help you boost your transcription speed.

### 1\. Harness the power of automatic transcription software

The starting point for fast transcriptions is, without a doubt, to use [automatic transcription software](https://transcribe.com/pseudo/services) like Transcribe. With AI-powered software, you'll save hours of time. Literally hours. Simply upload your audio or video file to Transcribe and we'll get your transcription to you in a matter of minutes.

Check out our guide on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) for step-by-step instructions.

The clearer your recording, the more accurate the results, but even if the audio quality of your recording isn't great, you'll still receive a fairly accurate transcript, which you can then edit and polish to perfection - using some of the tips below.

### 2\. Record clear audio to make your life easier

Whether you're using a transcription tool or doing it yourself, the clearer your recording, the easier it will be to transcribe. Of course, if you're not the one recording the audio then this is somewhat out of your control. But where possible, try to:

-   Keep background noise to a minimum

-   Invest in a good-quality microphone

-   Speak clearly and slowly

-   Avoid speaking over one another or interrupting

### 3\. Invest in a foot pedal to keep your hands free

A foot pedal helps you to control the audio playback hands-free. You can use your foot to pause, play, rewind, and fast forward as you listen to the recording, meaning you can keep your hands on the keyboard at all times. No need to reach for the mouse or keyboard shortcuts. This saves you loads of time and helps you to manually transcribe as quickly as possible.

### 4\. Use a time-stamping tool to keep track of where you are

A time-stamping tool helps you keep track of where you are in a recording and makes it easy to locate and jump to specific parts, without having to replay the entire file. This helps to speed up the transcription process, making it more efficient and much less frustrating.

Transcribe's time-stamping feature adds accurate markers to your transcription, making it easy to find specific parts of the audio and saving you loads of time in the process.

### 5\. Use spelling and grammar checks to auto-correct your transcription

Errors and typos are easy to make when you're typing quickly. And you may not always have time to pause the recording and correct yourself as you go. To improve the accuracy of your transcript in the fastest possible way, use a spell-checker and grammar-checker like the ones in Word or Google Docs, or the built-in spell-checker on Transcribe. These tools help you spot errors without having to go through the transcript with a fine-tooth comb.

Find out more about [how to edit your transcript](https://transcribe.com/pseudo/blog/id265).

### 6\. Use abbreviations to boost your typing speed

When you're manually transcribing, a good way to transcribe quickly is to use abbreviations. By shortening common phrases and terms into certain symbols or letters, you can boost your typing speed and save yourself from having to constantly pause and rewind the recording. Either leave them as they are, or find and replace them automatically or manually once you've got to the end of the recording.

### 7\. Take regular breaks to help you stay focused

It might seem counterintuitive when time is of the essence, but taking regular breaks is very important when you're transcribing long recordings. Manual transcription takes a lot of focus, which can quickly become fatiguing, so taking breaks helps to keep your energy levels up and reduces the likelihood of errors - and frustration.

## Ready to get faster transcriptions? // comm3

As you've seen, the fastest way to transcribe audio is with an automatic transcription service like Transcribe. Simply upload your audio or video file and your transcript will be ready in a matter of minutes. Once you've got it, you can proofread and edit it in the app, online, or in your preferred file format.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


With some clever techniques and useful tools, you can speed up your transcription time. Check out these seven top tips for transcribing quickly.

abtk279.png

How to Transcribe Quickly: 7 Tips for Faster Transcription

// How to Transcribe a Conversation
// From interviews to phone calls, transcribing a conversation is easy when you know how. Learn how to transcribe a conversation quickly and easily.

# How to Transcribe a Conversation

From meetings and seminars to phone calls and interviews, we have countless conversations every day. And how many times have you walked away from a conversation wishing you could replay it to remember more of the details?

That's where transcription comes in.

Imagine having a written record of those conversations, neatly filed away for when you need to double check a fact or figure. By transcribing important conversations, you can revisit them anytime you need to.

In this guide we'll take a look at the benefits of transcribing conversations, explore three ways to transcribe them, and learn how to transcribe a conversation quickly and easily using Transcribe.

**Jump to:**

-   [Why transcribe a conversation?]()

-   [Three ways to transcribe a conversation]()

-   [How to transcribe a conversation using Transcribe]()

## Why transcribe a conversation?

-   ### To keep a record

From business meetings to interviews with elderly family members, creating a written record is invaluable for documentation and future reference.

-   ### To make conversations more accessible

Transcribed text can make information more accessible to people who are deaf or hard of hearing, as well as to those who prefer reading over listening in certain languages. It also supports users in environments where audio playback is not feasible, like noisy rooms or public transport.

-   ### To improve the outcomes of meetings

For meetings and collaborative sessions, transcribed conversations allow attendees (and those who couldn't make it) to revisit discussions, clarify misunderstandings, and follow up on action items. This holds people accountable and helps keep projects on track.

-   ### To analyze interviews

For academic researchers and journalists, [transcribing interviews](https://transcribe.com/pseudo/blog/id5) allows for deeper analysis of the conversation. With a written record, it's easier to explore nuances of the discussion.

-   ### To help with studying

Transcribing conversations that take place during seminars provides students with detailed notes that they can skim-read, search, edit and refer back to when studying for an exam or writing an essay.

## Three ways to transcribe a conversation

### Manual transcription (the DIY method)

If you have all the time in the world, then you could consider recording the conversation and then transcribing it yourself. It\'s not a method that we would recommend though, especially for long conversations, as manually transcribing takes even longer than you might expect!

### Human transcription services

Services using real-life humans to transcribe your audio promise the best possible accuracy. But since real-life humans can only work so fast and, of course, need to be paid, these services are typically both slow and expensive. You can expect to pay around \$45-\$90 per hour of audio transcription, and you might have to wait days or even weeks to receive your transcript.

### Automatic transcription services

The fastest and most cost-effective way to transcribe a conversation is to use an automatic transcription service, like Transcribe. Transcribe uses AI-powered technology to automatically transcribe your live or recorded conversations, so you\'ll receive a clear and high-quality transcription in minutes, at the best possible price.

There are many extra perks of using Transcribe too, including a high number of import and export formats, more than 120 supported languages, cloud storage, and professional support when you need assistance.

## How to transcribe a conversation using Transcribe

There are two ways to transcribe conversations using Transcribe:

1.  Record and transcribe the conversation in real time using the mobile app

2.  Import the recorded conversation to the Transcribe app or online editor for transcription

### How to record and transcribe a conversation in real time using the Transcribe app

With the Transcribe app, you can record and transcribe conversations as they happen. Here's how:

### 1\. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461)

![](/uploads/p278_image11_654fba583a.png)

### 2\. Open the Voice Recorder

Click the microphone icon in the top right corner. You can even open and run the voice recorder offline - no need for internet connection!

![](/uploads/p278_image9_51722c2a6d.png)

### 3\. Choose your language

Select the language of your conversation from more than 120 languages and dialects.

![](/uploads/p278_image8_84e55ef014.png)

### 4\. Start recording

Your live transcription will appear as you speak.

![](/uploads/p278_image1_33b8c5fcbb.png)

Please note: The clearer your audio recording is, the more accurate the transcription will be. If you can, take care to ensure that voices can be clearly heard, speakers don\'t talk over one another and there\'s no background noise or echo.

### 5\. Save your transcription

Once you\'ve stopped recording, you have the choice to save the transcription (with audio), or save only the audio.

![](/uploads/p278_image3_1ee97f6275.png)

Our live transcription service is ideal for instant, on-the-go transcription, but it offers a lower accuracy than our regular transcription service. If you want maximum accuracy, simply save the audio file alone, then transcribe it later with our more accurate and powerful server.

Please note: If you save the live transcript, you will not be able to re-transcribe it. But you can still edit and export the transcript as usual.

### 6\. Your transcript is ready!

You can now proofread and polish the conversation transcript in the app, online, or in your preferred file format - with or without timestamps.

![](/uploads/p278_image2_05eb86b406.png)

Find out more about [how to transcribe audio to text in real time](https://transcribe.com/pseudo/blog/id254).

### How to transcribe a recorded conversation using the Transcribe app or online editor

If you already have an audio file of your conversation, follow these steps to transcribe it:

### 1\. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app)

![](/uploads/p278_image11_654fba583a.png)

### 2\. Upload your recorded conversation

You can import audio files from any app or cloud storage system, including Google Drive and Dropbox. You can also [integrate with Zoom](https://transcribe.com/pseudo/zoom-integration) for quick and easy transcriptions of Zoom conversations.

### 3\. Choose your language

Select the language of your conversation from more than 120 languages and dialects.

![](/uploads/p278_image4_2c583c3f4a.jpg)

### 4\. Start the transcription process

Your conversation transcript will be ready in a matter of minutes thanks to our speedy AI software, so make yourself a cup of tea, put your feet up and we\'ll send you a notification when your transcription is complete.

![](/uploads/p278_image6_a4cc1dd044.jpg)

### 5\. Your transcription is ready!

You can now [edit the transcript](https://transcribe.com/pseudo/blog/id265) in the app, online or in your preferred file format. With our standard version you can export your transcribed text to TXT, or upgrade to our PRO service to export to PDF, DOCX, SRT and JPG.

![](/uploads/p278_image10_5e6cb41abb.png)

## Example of a conversation transcript

Here are some examples of conversation transcripts, with and without timestamps.

### Example of a conversation transcript with timestamps

![](/uploads/p278_image5_b889f87eeb.png)

### Example of a conversation transcript without timestamps

![](/uploads/p278_image7_f339b59231.png)

## Ready to transcribe a conversation?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.



From interviews to phone calls, transcribing a conversation is easy when you know how. Learn how to transcribe a conversation quickly and easily.

abtk278.png

How to Transcribe a Conversation

// How to Edit Transcripts Like a Pro
// Learn how to edit transcripts using the Transcribe app or online editor, and discover five best practices for editing transcripts like a pro.

# How to Edit Transcripts Like a Pro

Whether you've used a [real-time transcription](https://transcribe.com/pseudo/blog/id254) tool or transcribed a recording of an audio or video file, once you've got your transcript, it may need a little bit of tweaking. You might want to check that everything's accurate, reformat the transcript, and even cut whole sections before you share it with colleagues, classmates, or customers.

With the Transcribe app and online editor, editing transcripts couldn't be easier. You can listen to the audio as you read through the transcript, make edits, adjust speaker labels, and format the transcript so that it's easy to read. Alternatively, you can download the transcript to edit in your preferred word-processing software.

In this guide we'll walk you through how to edit transcripts using our app or online editor, and share five best practices for editing transcripts like a pro.

*Note: Check out our guides on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) and [how to transcribe video](https://transcribe.com/pseudo/blog/id6) if you need a little help to get started*

**Jump to:**

-   [How to edit transcripts using the Transcribe app](#how-to-edit-transcripts-using-the-transcribe-app)

-   [How to edit transcripts using the Transcribe online editor](#how-to-edit-transcripts-using-the-transcribe-online-editor)

-   [5 best practices for editing transcripts](#5-best-practices-for-editing-transcripts)

## How to edit transcripts using the Transcribe app

Once you've uploaded and transcribed your audio or video file in the Transcribe app...

1\.  **Navigate to your transcriptions dashboard and open the transcript you want to edit**

![](/uploads/p265_image4_76033394b4.png)

2\.  **Click anywhere in the transcription to add or remove words**

![](/uploads/p265_image12_b998ce5218.png)

3\.  **Use the playback function to listen back to certain sections, read along, and check for accuracy**

![](/uploads/p265_image11_5b5c4112ed.png)

4\.  **Click the magnifying glass to search for certain words and sections**

![](/uploads/p265_image13_a99b50a91c.png)

5\.  **Click on the speaker headings to rename speakers**

![](/uploads/p265_image6_e6fd6866da.png)

6\.  **Highlight text and click the "Format" button to make the text bold, italic, or underlined**

![](/uploads/p265_image9_a252240485.png)

Changes are automatically saved. Once you've finished editing your transcript, you can export the transcript in your chosen file format.

## How to edit transcripts using the Transcribe online editor

Once you've uploaded and transcribed your audio or video file using the Transcribe online editor\...

1\.  **Select the transcript you want to edit from the left-hand pane**

![](/uploads/p265_image10_a7fb67d152.png)

2\.  **Click anywhere in the transcript to add or remove words**

![](/uploads/p265_image3_23c8f22b13.png)

3\.  **Use the playback function to listen back to certain sections and check for accuracy**

![](/uploads/p265_image2_35c0e78472.png)

4\.  **Click the gear icon to rename speakers**

![](/uploads/p265_image1_89c5c3d46d.png)

![](/uploads/p265_image8_b6472770e9.png)

Changes are saved automatically. Once you've finished editing your transcript, you can export the transcript in your chosen file format.

## 5 best practices for editing transcripts

Here are some top tips to help you edit your transcripts as effectively as possible:

1\.  **Check for accuracy**

While AI transcription is getting more and more accurate, there will still be occasions when it misinterprets certain words. Especially technical, industry-specific words, or in cases where the speaker has a strong accent or uses slang or words from a slightly different dialect. Take time to check for and correct any words or phrases that aren't quite right.

2\.  **Ensure text is attributed to the right speakers**

If you've used Transcribe, then your transcript will automatically feature speaker separation and speaker tags. With the help of AI, our software recognizes and detects who is speaking, but it's worth checking to make sure nothing has been misattributed. And if you've used a tool that doesn't automatically include speaker tags, take time to go through the transcript and clearly label who is speaking.

3\.  **Format the transcript for readability**

This might involve breaking long sentences and paragraphs into shorter ones, adding punctuation where necessary, and removing filler words like \"um,\" \"uh,\" and repeated words, unless they are crucial for understanding or context. You may also choose to format certain parts of the transcript as bullet points so that it's even easier to read.

Find out more about [how to make audio content more accessible](https://transcribe.com/pseudo/blog/id25).

4\.  **Maintain the speaker's voice**

While editing, try to retain the unique voice and tone of the speaker, including personal expressions and language, and the flow of their speech. This is particularly important for contexts like interviews where it's important that the speaker's style and personality shines through. If you're adapting the transcript for a different purpose, however, like turning an informal conversation into a formal document, then this may not be necessary.

**Read more:** [How to transcribe an interview](https://transcribe.com/pseudo/blog/id5).

5\.  **Give your edited transcript a final once over**

When you think you've finished, double check the transcript to make sure you haven't missed anything. Make sure the transcript maintains the original context and meaning - in the process of removing filler words or correcting sentences, the intended message can sometimes get altered, so make sure the edited version still accurately conveys what's been said. If possible, have another person review the transcript, as it's often easier to spot things with a fresh set of eyes.

## Final thoughts

Ready to edit your transcripts? [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Learn how to edit transcripts using the Transcribe app or online editor, and discover five best practices for editing transcripts like a pro. 

abtk265.png

How to Edit Transcripts Like a Pro

// How to Transcribe Meeting Minutes in 4 Simple Steps
// Taking meeting minutes manually can be challenging and stressful. Find out how to transcribe meeting minutes for easy, stress-free, and accurate notes.

# How to Transcribe Meeting Minutes

Meeting minutes are an essential practice in many organizations. They provide a record of what's been discussed and decided in a meeting, holding people accountable and keeping important projects moving forward.

But taking minutes can be a real challenge. If you're the designated minutes-taker, the pressure is on to take rapid notes throughout the meeting and provide everyone with an accurate summary soon after the meeting has ended. It can be hard to keep up. Difficult to join in with conversations. And all too easy to miss important details.

That's why recording and transcribing meeting minutes is a great alternative. [[Meeting transcriptions]{.underline}](https://transcribe.com/pseudo/industries/for-business) give you thorough and accurate notes, without the stress of manual note-taking.

This guide will walk you through how to transcribe meeting minutes. In just four simple steps, you'll have detailed and reliable meeting minutes to share with colleagues, keeping everyone on the same page.

**Jump to:**

-   [How to transcribe meeting minutes in 4 simple steps](#how-to-transcribe-meeting-minutes-in-4-simple-steps)

    -   [Step 1: Record your meeting](#step-1-record-your-meeting)

    -   [Step 2: Transcribe your recording using a transcription tool](#step-2-transcribe-your-recording-using-a-transcription-tool)

    -   [Step 3: Edit and summarize your transcribed meeting minutes](#step-3-edit-and-summarize-your-transcribed-meeting-minutes)

    -   [Step 4: Share your meeting minutes](#step-4-share-your-meeting-minutes)

-   [Why transcribe meeting minutes?](#why-transcribe-meeting-minutes)

-   [How to record and transcribe meeting minutes for free](#how-to-record-and-transcribe-meeting-minutes-for-free)

## How to transcribe meeting minutes in 4 simple steps

### Step 1: Record your meeting

Recording the meeting is the first step. For online meetings, many platforms like Zoom, Microsoft Teams, and Google Meet have built-in recording features. Ensure you have the necessary permissions to record, and inform all participants that the meeting is being recorded.

For in-person meetings, use a reliable digital recorder or a smartphone app capable of capturing clear audio. Position the recording device centrally to ensure all voices are equally captured.

In all cases, take care to ensure that voices can be clearly heard, speakers don\'t talk over one another and there\'s no background noise or echo. The clearer your audio recording is, the more accurate the transcription of your meeting minutes will be.

### Step 2: Transcribe your recording using a transcription tool

Once your meeting is recorded, the next step is to [[transcribe the audio]{.underline}](https://transcribe.com/pseudo/blog/id4) or video file. You could, of course, transcribe the audio manually, however this is incredibly time consuming, especially for lengthy meetings.

Instead, turn to a transcription tool like Transcribe. With AI-powered technology, Transcribe simplifies the process of converting your spoken words into written text, and you'll get an accurate meeting minutes transcript in a matter of, well, minutes!

Here's how to use Transcribe to transcribe meeting minutes:

1\.  **[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app)**

2\.  **Upload your audio or video file**

You can import your recording from any app or cloud storage system, including Google Drive and Dropbox. Supported file formats include mp3, m4a, wav, m4v, mp4, mov and avi. You can also [[integrate with Zoom]{.underline}](https://transcribe.com/pseudo/zoom-integration) for quick and easy [[transcriptions of Zoom meetings]{.underline}](https://transcribe.com/pseudo/blog/id1).

If you prefer, you can transcribe your meetings in real time with our [[real-time transcription service]{.underline}](https://transcribe.com/pseudo/blog/id254).

3\.  **Choose your language**

Select the language of your recording from more than 120 languages and dialects.

4\.  **Start the transcription process**

We\'ll send you a notification when your transcription is complete - you won't be waiting long!

5\.  **Your transcription is ready**

Which means you can move on to step three...

### Step 3: Edit and summarize your transcribed meeting minutes

Once you've got your transcribed meeting minutes, it\'s time to edit and summarize the transcript. With Transcribe, you can proofread and polish the text in the app, online or in your preferred file format - with or without timestamps.

Review the text to make sure everything's accurate, making any edits as needed. Then summarize your notes into clear and succinct meeting minutes. Focus on the key points from the meeting, and avoid getting bogged down in unnecessary details. Think about what's most useful for people to refer back to - the more concise your notes, the easier it is for people to skim them to quickly find important information.

Check out our guide on [[how to take meeting notes effectively]{.underline}](https://transcribe.com/pseudo/blog/id263) for more information on exactly what should be included in your minutes.

### Step 4: Share your meeting minutes

When you're happy that your meeting minutes are clear and thorough, share the document with all meeting participants and relevant stakeholders. That way, everyone is informed and can refer back to the minutes for future reference or action.

Time is of the essence so be sure to send your meeting minutes promptly. That way, participants can clarify any misunderstanding or add extra information while it's still fresh in their mind. And any actionable items can be acted on without delay.

## Why transcribe meeting minutes?

So why should you transcribe your meeting minutes? What are the benefits of transcribing them rather than taking down notes during the meeting itself?

Here are three key reasons:

-   ### Stay focused during meetings

By recording and transcribing meetings, you can concentrate fully on the discussion happening in the meeting, rather than dividing your attention with note-taking. That way, you can stay engaged and contribute to conversations.

-   ### Capture every detail

Transcription ensures that every detail of the meeting is captured. So when you're summarizing your notes, you can rest assured that there's nothing important missing.

-   ### Save time

Transcribing meeting minutes saves you significant time and effort compared to manual note-taking and transcription. This means you can focus more on the parts of your job that you love, and less on boring admin.

## How to record and transcribe meeting minutes for free

If budgets are tight, it's understandable that you'd want a free option for recording or transcribing your meeting minutes. There are plenty of free voice recorders available, including the built-in recording features on platforms like Zoom, Microsoft Teams, and Google Meet. Your phone will also have a free voice recording tool.

To transcribe your meeting minutes for free, you could transcribe the meeting manually yourself. However, whether it\'s a truly free option depends on the value of your time.

With Transcribe, you can enjoy the first 15 minutes of transcription time for free, so if your meeting recording is on the shorter side then this could work out as an entirely free option. Once you\'ve used this time up and seen for yourself whether our service meets your needs, you can buy additional credit for \$5/hour, or save money by buying 10 hours for just \$30. Alternatively, upgrade to our PRO service for \$14.99/month or \$99.99/year, and you\'ll receive an additional 5 hours of free transcription time each month.

## Ready to transcribe meeting minutes?

By following the simple four-step process for transcribing meeting minutes, you'll save yourself time, allow yourself to stay focused during meetings, and ensure your meeting minutes are as accurate as possible.

[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



Taking meeting minutes manually can be challenging and stressful. Find out how to transcribe meeting minutes for easy, stress-free, and accurate notes.